TOWN OF MELBOURNE BEACH
 AGENDA
 TOWN COMMISSION - Special Meeting

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CALL TO ORDER                          MAYOR WILLE
PLEDGE OF ALLEGIANCE            MAYOR WILLE

I.      DISCUSSION AND POSSIBLE ACTION REGARDING ACCEPTANCE OF
        CONDITIONAL RESIGNATION OF TOWN MANAGER

II.     DISCUSSION OF TOWN MANAGER SELECTION PROCESS

III.    ADJOURNMENT


PURSUANT TO SECTION 286.0105, FLORIDA STATUTES, THE TOWN HEREBY 
ADVISES THE PUBLIC THAT: If a person decides to appeal any decision made by the Town 
Commission with respect to any matter considered at its meeting, he will need a record of 
the proceedings and that for such purpose, affected persons may need to insure that a verbatim 
record of the proceedings is made, which record includes the testimony and evidence upon which 
the appeal is to be based.  This notice does not constitute consent by the Town for the introduction 
or admission into evidence of otherwise inadmissible or irrelevant evidence, nor does it authorize 
challenges or appeals not otherwise allowed by law.

Mayor Wille stated that the Town Commission held a workshop on November 29th and it was the consensus 
of the Town Commission not to renew the Town Manager's agreement and the Town Manager has offered a 
letter of conditional resignation.  Mayor Wille asked to discuss agenda item II. prior to agenda item I.

II.     DISCUSSION OF TOWN MANAGER SELECTION PROCESS

Mayor Wille stated that Commissioner Betten was to contact the former Cocoa City Manager, Terry Sewell 
regarding the Interim Town Manager position.  Commissioner Betten advised that he did speak to Mr. Sewell 
and he advised that he recently accepted the position of Fire Chief for Lake County on a full time basis.  
Commissioner Betten stated that he did discuss the position with Mr. Sewell and he stated that he did have 
an interest in the position.  

The Town Commission reviewed the previous time line for the Town Manager selection process 
(attachment #1).  Commissioner Smith stated that she is still willing to serve as Interim Town Manager.

The Town Commission reviewed the previous Town Manager advertisement and asked the Town Clerk to 
update the annual budget amount, number of employees, population and change the salary range from 
$40-50 thousand to $50-60 thousand.

COMMISSIONER STACEY MOVED, SECOND COMMISSIONER BETTEN TO APPROVE SUBMITTAL 
OF THE ADVERTISEMENT, WITH UPDATED ADJUSTMENTS, FOR TOWN MANAGER IN THE ICMA 
FLYER, FLORIDA LEAGUE OF CITIES DATAGRAM, FLORIDA LEAGUE OF CITIES QUALITY CITIES 
PUBLICATION AND FLORIDA CITY AND COUNTY MANAGER=S ASSOCIATION PUBLICATION, WITH A 
CUT OFF DATE TO BE EITHER THE END OF FEBRUARY OR MARCH, DEPENDING ON ADVERTISEMENT 
DATES.  
VOTE: ALL AYES.  MOTION CARRIED.

COMMISSIONER STACEY MOVED, SECOND COMMISSIONER BETTEN THAT MAYOR WILLE CONTACT 
MR. TERRY SEWELL AND THE DISTRICT RANGE RIDER OF THE INTERNATIONAL CITY MANAGER'S 
ASSOCIATION TO REQUEST APPLICATIONS OF AVAILABLE QUALIFIED CANDIDATES FOR THE 
INTERIM TOWN MANAGER POSITION.  
VOTE: ALL AYES.  MOTION CARRIED.

I.      DISCUSSION AND POSSIBLE ACTION REGARDING ACCEPTANCE OF
        CONDITIONAL RESIGNATION OF TOWN MANAGER

The Town Commission reviewed a letter of resignation submitted by Town Manager Ciummo, dated 
December 8, 2000.  Mayor Wille noted that under item number 5., the hours of sick time pay due the 
Town Manager should be 111.25 hours rather than 137.95.  Mayor Wille advised that he had a question 
regarding the hourly rates on the vacation and sick time, which is $29.09 because the severance pay is 
based on the base hourly rate, which is $26.44.  Mayor Wille stated that after a discussion with the Town 
Manager, the vacation time and sick time rates include the ICMA retirement benefit.  

Mayor Wille stated that he believes this conditional letter of resignation is reasonable and that the Town 
Commission has had a consensus of a desire to change the management structure of the Town.  Mayor 
Wille stated that he is most appreciative of the time, efforts and work the Town Manager has put forth.  

COMMISSIONER SMITH MOVED, SECOND COMMISSIONER STACEY TO ACCEPT THE TOWN 
MANAGER'S RESIGNATION EFFECTIVE AT 5:00 P.M., JANUARY 18, 2001 PER THE AGREEMENT 
DATED DECEMBER 8, 2000.  TO INCLUDE THE CONDITIONS STATED THEREIN WITH THE FOLLOWING 
AMENDMENTS: NUMBER 2. THAT COMPENSATORY TIME ACCRUED, BE ALLOWED TO BE TAKEN, 
IF NECESSARY FOR JOB INTERVIEWS.  THE MANAGER BE ALLOWED FUNERAL LEAVE PER 
CHAPTER 15, SECTION 15.01 OF THE TOWN'S POLICIES AND PROCEDURES MANUAL FOR 
IMMEDIATE FAMILY AS DEFINED IN SECTION 2 OF THAT MANUAL; NUMBER 5.  THAT THE SICK 
LEAVE BE RECALCULATED AND CORRECTED;  NUMBER 8, THAT THE DETAILED MEMO ON ALL 
PROJECTS BE PROVIDED TO THE SUCCESSOR, TOWN CLERK AND TOWN COMMISSION; AND, 
THAT THIS AGREEMENT BE SIGNED BY THE MAYOR.  
VOTE: ALL AYES.  MOTION CARRIED. 

Mayor Wille asked the Town Manager that concise files of all projects be included with the memo and 
carried over in comprehensive files.  Town Manager Ciummo stated that she owns a home in this Town and 
has a vested interest in having the Town progress forward. Commissioner Betten stated that the Town Manager 
has a file system in her head and feels that as a preparation for the future, everything that she can put down 
on paper will help smooth this process.

Mayor Wille opened the meeting for comments from the citizens.

Martha Russo, 420 Sunset Boulevard stated that she is disappointed that the Town Commission has 
accepted the Town Manager's resignation.  Ms. Russo stated that she believes the Manager has been 
supportive of the Town volunteers and has brought grant projects to the boards.  Ms. Russo stated that 
she is sorry to see her leave next month.

Tony Strazzo, 407 Surf Road stated that he has been a resident for almost 19 years and thanked the 
Town Manager for what she has done for the Town.  Mr. Strazzo stated that the past 3 years have been 
a calm period for the Town and that positive things have happened in this time.  Mr. Strazzo stated that 
he is sorry to see the Town Manager leave and asked the Town Commission to reconsider accepting the 
Town Manager's resignation.

Mayor Wille reported that the lift station project by the pier is on hold for the time being and the Town's 
consulting engineer is meeting with Dick Martins to determine what options might be available.  Mayor 
Wille stated that they will bring those options back to the Town Commission.  

Commissioner Remark requested that the Town Commission not forget the Town Manager's offer to work 
on an hourly rate as Town Manager after her resignation date.

Mayor Wille asked if there is any desire to reconsider the direction that the Town Commission has taken.  
There were no comments.  Mayor Wille stated that he believes there needs to some recognition of the 
efforts put forth by the five members of the Town Commission who help shape a policy that has been stable, 
fair and reasonable in working with the Manager which helps with the stability and improvements in the 
community.

III.    ADJOURNMENT

COMMISSIONER STACEY MOVED, SECOND COMMISSIONER BETTEN TO ADJOURN.  
VOTE: ALL AYES.  MOTION CARRIED.

The special meeting of the Town Commission of the Town of Melbourne Beach, Florida adjourned at 7:56 p.m.


________________________________________
ROBERT D. WILLE, MAYOR


________________________________________
CYNTHIA E. MASNY, CMC
TOWN CLERK



NOTE: A mechanical recording has been made of the foregoing procedures of which these minutes are a part and 
is on file in the office of the Town Clerk.