TOWN OF MELBOURNE BEACH
MINUTES
TOWN COMMISSION - SPECIAL MEETING
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MONDAY
October 28, 2002
7:00 p.m.
COMMUNITY CENTER
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A special meeting of the Town Commission of the Town of Melbourne Beach, Florida was called to order by
Mayor Wille at 5:07 p.m. on Monday, October 28, 2002 in the Community Center. Mayor Wille also led
the Pledge of Allegiance to the Flag.
Present:
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Mayor Wille
Vice Mayor Smith
Commissioner Crispen
Commissioner Walters
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Others Present:
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Town Manager Hoskovec
Gordon England, Creech Engineers
Twelve members of the public
Town Clerk Masny
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I. DISCUSSION AND POSSIBLE ACTION REGARDING MODIFICATIONS TO THE PELICAN KEY/ANCHOR
KEY DRAINAGE IMPROVEMENT PROJECT
Mayor Wille stated that staff, Gordon England of Creech Engineers and residents have been working to come to a
resolution on the drainage project design as discussed at the October 23, 2002 regular meeting. Town Manager
Hoskovec stated that after the last meeting he talked to residents and met with them along with the engineer,
Gordon England and they came up with a redesign of the engineering of the stormwater project and advised that
all residents were informed of the changes to the plan and have signed off on these changes. Town Manager
Hoskovec stated that the engineering firm talked with the contractor, who came up with an approximate cost of
$30,780.90 to complete the project. Town Manager Hoskovec stated that he has set aside $33,000.00 in the
budget for the project if this is the Town Commission's desire.
Gordon England, Creech Engineering came forward and explained that he has come up with a solution to the
design problems and explained that the new inlets, rather than the swale and flume type design, will be a graded
inlet which will be located at the curb and a pipe will go back to a manhole behind the curb line. Mr. England
stated that the manholes will be flush with the ground and the pipes will continue to be behind the curb line, as
previously designed. Mr. England stated that the contractor will be able to match the elevations of the yards as
to not leave any depressions. Mr. England stated that he believes this to be a very workable design, the residents
like it, there will not be any problems with the existing permits and the contractor has agreed to avoid the waterline
issues in the area. Mr. England stated that he believes we can move forward with the project.
Commissioner Crispen asked if this design will be as effective as the previous design? Mr. England stated that he
does not believe there will be any difference in how it will function as the water will still drop through a graded inlet
to get to into the exfiltration pipes and the only change is the location. Mr. England stated that the system should
be just as functional as previously designed.
Mayor Wille asked if the grant agencies will have any problems with the project changes? Mr. England stated that
the agencies gave a flat dollar amount for the project and that the functions of the project will remain the same as
presented in the grant package.
Vice Mayor Smith asked if this design will work with Mr. Stein's property as he has the water line issue? Mr.
England stated it will and that the contractor has assured he will be able to work around the water line issue as
the pipe will go over the water line and into the next manhole.
Mr. England stated that the contractor has asked for an additional 45 days to complete the project because it will
take additional time to get baffle boxes made. Mr. England advised the homeowners that the street will not be
repaired for an additional few weeks if this project moves forward with the new design.
Commissioner Crispen verified that all residents have agreed to the redesign and that they have signed off on the
project. Mr. England stated that the only signature not obtained was from Mrs. Brown, but he reviewed the project
with her and she is agreeable to it. Mrs. Brown was in the audience and stated that this is correct.
Mayor Wille stated that the Town Commission was never presented with anything other than the proposal and did
not have any options presented Mayor Wille stated that the Town Commission was presented with a resolution to
the drainage issues and were under the impression that the original plans were supported by the community. Mayor
Wille assured that the Town projects have always been first class and stated that the Town Commission was not
short-changing the residents regarding this project.
Mayor Wille asked Mr. England if he is in accordance with the costs supplied by the contractor for the changes to
the project? Mr. England stated he looked at the costs and noted that the contractor is not charging for any down
time on the project. Mr. England stated that the contractor was able to salvage the old inlets and customize them.
Mayor Wille opened the meeting up to comments from the public.
Mr. Metha, 405 Anchor Key commented that during the discussion process, the people who live in neighborhood
did not get a sense of the project and how it would affect their yards. Mr. Metha stated that the Town should think
of this in the future and meet with other homeowners at the job sites. Mr. Metha stated that he was never informed
about the telephone and cable lines that the contractor advised they were going to cut through. Mr. England deferred
this to the contractor who advised that the lines may need to be disconnected and rerouted with the installation of
pipes or manholes, which is typically one day’s inconvenience. Mayor Wille asked that Town staff help contact
the residents if a telephone or cable line needs to be disconnected during this project.
Vickie Freece, 408 Anchor Key thanked the Town Manager, Mr. England and the Town Commission for listening to
the residents' concerns regarding this project and for making Melbourne Beach a great place to live.
Commissioner Walters asked where in the budget the additional funding is coming from for this project? Mayor Wille
stated that the funding will come from the Stormwater Utilities line item, 538-6300-41 Stormwater Permit NPEDS and
the Town will transfer these funds to the line item 538-5320-41, the Drainage Project - Anchor, Pelican Key with the
understanding that these funds shall be restored to their appropriate line item when the stormwater utility is fiscally
capable of performing that function.
COMMISSIONER WALTERS MOVED, SECOND VICE MAYOR SMITH TO APPROVE THE DESIGN MODIFICATIONS
TO THE PELICAN KEY/ANCHOR KEY DRAINAGE IMPROVEMENT PROJECT AS PRESENTED UNDER REVISION
NUMBER TWO (2) UP TO $33,000.
VOTE: ALL AYES. MOTION CARRIED.
II. ADJOURNMENT
COMMISSIONER CRISPEN MOVED, SECOND VICE MAYOR SMITH TO ADJOURN.
VOTE: ALL AYES. MOTION CARRIED.
The special meeting of the Town Commission of the Town of Melbourne Beach, Florida adjourned at 5:53 p.m.
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ROBERT D. WILLE, MAYOR
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CYNTHIA E. MASNY, CMC
TOWN CLERK
Note: a mechanical recording has been made of the foregoing procedures of which these minutes are a
part and is on file in the office of the Town Clerk.
PURSUANT TO SECTION 286.0105, FLORIDA STATUTES, THE TOWN HEREBY
ADVISES THE PUBLIC THAT: If a person decides to appeal any decision made by the
Town Commission with respect to any matter considered at its meeting, he will need a
record of the proceedings and that for such purpose, affected persons may need to insure
that a verbatim record of the proceedings is made, which record includes the testimony
and evidence upon which the appeal is to be based. This notice does not constitute
consent by the Town for the introduction or admission into evidence of otherwise
inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not
otherwise allowed by law.
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