TOWN OF MELBOURNE BEACH
 AGENDA
 TOWN COMMISSION - Special Meeting

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I.      DISCUSSION AND POSSIBLE ACTION REGARDING APPROVAL OF SITE PLAN -        
        RYCKMAN PARK IMPROVEMENTS

II.     DISCUSSION AND POSSIBLE ACTION REGARDING APPROVAL OF            
        AMENDMENT TO FLORIDA RECREATIONAL DEVELOPMENT ASSISTANCE        
        PROGRAM (FRDAP) GRANT AGREEMENT #F20061 (FROM AUGUST 22, 2000   AGENDA)

III.    DISCUSSION AND POSSIBLE ACTION REGARDING FLORIDA RECREATIONAL   
        DEVELOPMENT ASSISTANCE PROGRAM (FRDAP) GRANT APPLICATIONS       
        FOR RESTORATION OF THE MELBOURNE BEACH MUNICIPAL PIER AND       
        OTHER PARK IMPROVEMENTS

IV.     DISCUSSION OF ANCHOR KEY AND PELICAN KEY DRAINAGE PROJECT GRANT

V.      ADJOURNMENT

PURSUANT TO SECTION 286.0105, FLORIDA STATUTES, THE TOWN HEREBY 
ADVISES THE PUBLIC THAT: If a person decides to appeal any decision made by the Town 
Commission with respect to any matter considered at its meeting, he will need a record of 
the proceedings and that for such purpose, affected persons may need to insure that a verbatim 
record of the proceedings is made, which record includes the testimony and evidence upon which 
the appeal is to be based.  This notice does not constitute consent by the Town for the introduction 
or admission into evidence of otherwise inadmissible or irrelevant evidence, nor does it authorize 
challenges or appeals not otherwise allowed by law.

I.      DISCUSSION AND POSSIBLE ACTION REGARDING APPROVAL OF SITE PLAN-RYCKMAN 
        PARK IMPROVEMENTS
Town Manager Ciummo stated that she, Rochelle Lawandales and Jack Rood met to discuss the status of the 
projects regarding the Ryckman Park and Town Complex master plan.  Town Manager Ciummo stated that the 
for this meeting, the Parks Board would like an approval of the site plan, approval to amend the FRDAP grant 
and get ideas for the application for the next funding cycle of the FRDAP grant.

Donnie Price, Chairman of the Parks Board stated that the Board reviewed the suggested revisions as presented 
by the Town Commission.  Chairman Price stated that the Parks Board would like to leave the basketball court at 
its present position, but move it 30 feet to the West and 6 feet to the South.  Chairman Price noted that the Board 
would like to remove the pavilion that the Town Commission has requested be located where the former pump station 
was located because the Board believes it will block the view of the river.  Chairman Price stated that representatives 
of the Boccie Ball players met with the Board and requested that the Town maintain both boccie ball courts and possibly 
remove the shuffle board court to keep both boccie courts in the same location.  
Rochelle Lawandales asked Jack Rood when the Board could plan to begin these FRDAP grant park improvements?  
Mr. Rood indicated that the park improvements could be done after the excavation work of the park is completed 
during Phase I of the municipal complex project, which would be in the Spring of 2001, probably during March to May.  
Mr. Rood stated that after the excavation is complete, the Board can begin the construction of the gazebo and the 
placement of the playground equipment.

Ms. Lawandales asked that the Town Commission accept the site plan, with the Parks Board recommended changes 
so that they can incorporate this into the municipal complex plan and the Parks Board can finalize their decisions 
about the playground equipment.  Ms. Lawandales stated that the Parks Board would like to do an evaluation of  
a "design build" as opposed to a "kit" gazebo for the park.

COMMISSIONER SMITH MOVED, SECOND COMMISSIONER STACEY TO APPROVE
THE SITE PLAN OF RYCKMAN PARK IMPROVEMENTS TO SHOW THE BASKETBALL 
COURT AT ITS PRESENT POSITION, BUT MOVED 30 FEET TO THE WEST AND 6 FEET 
TO THE SOUTH, REMOVE THE PAVILION THAT IS LOCATED NEXT TO THE RIVER WHERE 
THE FORMER PUMP STATION WAS, MAINTAIN BOTH BOCCIE BALL COURTS AND POSSIBLY 
REMOVE THE SHUFFLE BOARD COURT TO KEEP BOTH COURTS IN THE SAME LOCATION.    
VOTE: ALL AYES.  MOTION CARRIED.


 
II.     DISCUSSION AND POSSIBLE ACTION REGARDING APPROVAL OF    AMENDMENT TO 
        FLORIDA RECREATIONAL DEVELOPMENT ASSISTANCE PROGRAM (FRDAP) GRANT 
        AGREEMENT #F20061 (FROM AUGUST 22, 2000 AGENDA) 
Ms. Lawandales stated that the Parks Board discussed the amendment to the FRDAP grant and have thought 
about the possibility of using the floating $10,000 in the grant for a gazebo, but, has discussed tonight that 
they might like to keep this $10,000 to be applied where it is needed.  Ms. Lawandales stated that the Town 
can delay the grant amendment at this time.  Town Manager Ciummo requested that this item be deferred 
as requested by Ms. Lawandales.

It is the consensus of the Town Commission to defer the amendment to the Florida Recreational Development 
Assistance Program Grant Agreement #F20061 until staff is ready to bring it back.
 

III.    DISCUSSION AND POSSIBLE ACTION REGARDING  FLORIDA RECREATIONAL  DEVELOPMENT 
        ASSISTANCE PROGRAM (FRDAP) GRANT APPLICATIONS FOR RESTORATION OF THE MELBOURNE 
        BEACH MUNICIPAL PIER AND OTHER PARK IMPROVEMENTS
Mayor Wille stated that there are a number of items on the plan that are not included in the FRDAP grant and the 
second grant application is being requested.  Commissioner Remark stated that she did not see the need for 
another grant because she cannot see that the Board has all thefunds accounted for.  Ms. Lawandales explained 
to the Town Commission the items being requested and the needed funds versus what items and funds that have 
been presented to the Town Commission.  Mr. Rood advised that Brad Smith had taken the conversation he had 
with the Town Commission at a previous meeting and incorporated the structures and costs into the package.

Ms. Lawandales reviewed a Parks Board "wish list" to be included in the additional grant or Town funded 
Ryckman Park improvements: basketball court, $25,000; small gazebo, $6,000; restrooms, $33,000; 
lighting, $20,000; boating facilities/fishing pier/entryway, $270,000; picnic facilities at waters edge, $5,000; 
water fountain, $2,200; sidewalks (trail), $30,000; resurface tennis courts,$15,000; 15' gazebo, $13,000; 
grill, $300; landscaping, $5,000; permitting, $10,000; engineering/design, $8,000; administration; $2,500; 
contingency, $5,000.  

After a discussion between the Town Commission, Parks Board and Jack Rood regarding a restroom facility 
being included in the municipal complex master plan, it was decided to locate the restroom structure adjacent 
to the Ryckman House constructed in a similar design of the Ryckman House.  

Town Manager Ciummo suggested that the Parks Board not request the $100,000 grant because she is not sure 
how the Town will come up with the matching funds for the grant.  Town Manager Ciummo stated that for the match 
of 25%, the Board can recommend a grant amount of up to $150,000.  The Town Commission discussed the idea 
of lowering the requested grant amount with the Parks Board.

It is the consensus of the Town Commission that the Parks Board request this grant in the amount of $112,500, 
with the Town=s match of $37,500.  The Town Commission and Parks Board discussed which items from the 
Board's wish list the Town will apply for in the grant funding:

Basketball Court, $25,000
Restrooms, $35,000
2 Covered Picnic Facilities at water=s edge, $5,000
Tennis Court resurfacing, $12,000
Engineering/Design, $8,000
Administration, $2,500
Landscaping, $5,000
Contingency, $5,000
Sidewalk, $30,000
Water Fountain, $1,000
Boccie Ball Court and Covers, $1,500
Lighting, $20,000

It is the consensus of the Parks Board that they would like the Town to request the grant items as discussed.

Mayor Wille opened the meeting for comments from the public regarding the grant request.  
There were no comments from the public.

COMMISSIONER STACEY MOVED, SECOND COMMISSIONER REMARK TO APPROVE A FLORIDA 
RECREATIONAL DEVELOPMENT ASSISTANCE PROGRAM (FRDAP) GRANT APPLICATION IN THE 
AMOUNT OF $150,000 TO INCLUDE THE FOLLOWING ITEMS: BASKETBALL COURT, $25,000; 
RESTROOMS, $35,000; TWO (2) COVERED PICNIC FACILITIES AT WATER=S EDGE, $5,000; 
TENNIS COURT RESURFACING, $12,000; ENGINEERING/DESIGN, $8,000; ADMINISTRATION, $2,500; 
LANDSCAPING, $5,000; CONTINGENCY, $5,000; SIDEWALK, $30,000; WATER FOUNTAIN, $1,000; 
BOCCIE BALL COURT AND COVERS, $1,500 AND LIGHTING, $20,000.  
VOTE: ALL AYES.  MOTION CARRIED.

IV.     DISCUSSION OF ANCHOR KEY AND PELICAN KEY DRAINAGE PROJECT GRANT
Town Manager Ciummo stated that the Town has applied for a grant for a drainage improvement project at Anchor 
and Pelican Key and the Town was notified that the grant was Atechnically light@ and advised that Amy 
Adams of Cape Canaveral Scientific has received funding for her five (5) similar grant requests.  Town 
Manager Ciummo stated that the project director advised Ms. Adams that if the Town would like to revise 
the grant application, he would allow this to keep the project request in this funding cycle.   

Amy Adams of Cape Canaveral Scientific came forward and stated that her firm specializes in grant writing 
for environmental projects and has been very successful in stormwater management and construction projects.  
Ms. Adams stated that this year, all of her grants have been funded and that she has been very successful in 
previous years.  

Ms. Adams stated that the project has been changed from a baffle box design, which consists of two (2) baffle 
boxes to an exfiltration treatment project, which consists of the baffle boxes and  an exfiltration system.  Ms. Adams 
explained how the exfiltration system will pull the water into the soil to release less sediment and pollution into the 
canal area.  Ms. Adams stated that she believes this grant has a very good chance of being funded with the added 
technical work.  
Town Manager Ciummo recommended that the Town Commission move forward with engaging the services of 
Cape Canaveral Scientific to add the technical information to the grant application.  Town Manager Ciummo stated 
that there are funds in the stormwater utility budget to pay for professional fees, but, she would have to look at the 
Public Works paving and drainage budget, the incoming stormwater utility fees, and, the grants monies for additional 
funds for this project.

Commissioner Remark asked Ms. Adams if there is room on the lot for this system?  Ms. Adams stated that there 
are easements that can be used for the exfiltration system.  

The Town Commission discussed the project cost and Ms. Adams stated that the construction costs are 
approximately $103,000 with $15,000 to $20,000 for stormwater and public education, which is about $120,000.  
Ms. Adams suggested that the Town Commission take $5,000 to $10,000 out of the education category and do 
this in-house through the newsletter.

Mayor Wille opened the meeting up for comments from the public regarding the Pelican/Anchor Key drainage project.

Mike Zarro, 414 Anchor Key stated that he is concerned that the owner of the property at 416 Anchor Key has plans 
to build a house on this lot and there is a flooding situation because the water flows over this entire lot.  Mr. Zarro 
stated that Mr. Powers of the Public Works Department created a swale on the lot to help with this situation and 
that he is concerned that the property owner will be grading the lot and building and this will recreate the flooding 
situation.  Mr. Zarro asked Ms. Adams questions regarding the exfiltration system to be installed at this location 
and Ms. Adams advised Mr. Zarro that she believes he will see that this drainage project will correct the flooding 
problem.

Randy Horne, 406 Pelican Key asked Ms. Adams questions regarding the project such as, if the project will be 
underground and what will happen to the landscaping currently located in the easement area. Town Attorney 
Gougelman stated that the general rule is, you go into the easement and do your work, cover the ground and 
that is the end of the responsibility.  If the property owner wants to plant landscaping, it cannot interfere with the 
drainage system, but, if Town has to dig it up to repair the system, it would not be the responsibility of the Town 
to replace the landscaping.  Mr. Horne asked if the bafflebox will be maintained?  Ms. Adams stated that the 
County and Town have an agreement to maintain baffleboxes.  

COMMISSIONER SMITH MOVED, SECOND COMMISSIONER STACEY TO APPROVE THE GRANT 
APPLICATION AMENDMENT, THE BUDGET AMENDMENT AND EMPLOY THE SERVICES OF CAPE 
CANAVERAL SCIENTIFIC FOR THE PROPOSED CHANGES AS OUTLINED IN AN AESTIMATE FOR 
GRANT WRITING SERVICES FOR SECTION 319 NONPOINT SOURCE POLLUTION GRANT (ATTACHED).  
VOTE: ALL AYES.  MOTION CARRIED.

Mayor Wille advised that the Public Works Department advised Commissioner Stacey that his request from 
a resident to look at finishing off the sidewalks at Cherry Drive and Orange Street was not an appropriate idea.  
Mayor Wille stated that he looked at the sidewalks and requested that the Town Manager look into having 
these sidewalks finished off.  Town Manager Ciummo stated that the sidewalks are in the County right-of-way 
and that she look at the idea of the sidewalks being finished off.

COMMISSIONER STACEY MOVED, SECOND COMMISSIONER SMITH THAT THE TOWN MANAGER 
FINISH OFF THE SIDEWALKS ON CHERRY DRIVE AND OAK STREET AND ORANGE STREET AND 
OAK STREET SO THAT THEY DO NOT DEAD END INTO SAND.  
VOTE: ALL AYES.  MOTION CARRIED.

Mayor Wille stated that he had information distributed to the Town Commission regarding the different types 
of grants available to the Town and that he would like to have a workshop to review these grants and discuss 
which grants the Town would like to look into.  Mayor Wille requested that this workshop be scheduled just 
after the final budget public hearing and prior to the Town Manager's vacation.

Town Manager Ciummo stated that, without objection, she will be on vacation from October 20th through 
October 28th and from November 15th through December 3rd.  There were no objections.

V.      ADJOURNMENT
COMMISSIONER STACEY MOVED, SECOND COMMISSIONER SMITH TO ADJOURN.  
VOTE: ALL AYES.  MOTION CARRIED.

The special meeting of the Town Commission of the Town of Melbourne Beach, Florida adjourned at 10:55 p.m.



________________________________________
ROBERT D. WILLE, MAYOR


________________________________________
CYNTHIA E. MASNY, CMC
TOWN CLERK



NOTE: A mechanical recording has been made of the foregoing procedures of which these minutes are a part and 
is on file in the office of the Town Clerk.