TOWN OF MELBOURNE BEACH
 AGENDA
 TOWN COMMISSION - Special Meeting

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CALL TO ORDER                          MAYOR WILLE
PLEDGE OF ALLEGIANCE            MAYOR WILLE

I.      PRESENTATION AND REVIEW OF DRAINAGE PLAN FOR THE                        
        MELBOURNE BEACH MUNICIPAL COMPLEX SITE (JACK ROOD -    
        ARCHITECTS IN ASSOCIATION ROOD & ZWICK).

II.     DISCUSSION AND POSSIBLE ACTION REGARDING ENGAGING THE 
        SERVICES  OF FRAZIER ENGINEERING TO APPLY FOR STORM WATER 
        IMPROVEMENT GRANTS. 

III.    PRESENTATION AND REVIEW OF RYCKMAN PARK IMPROVEMENT PLAN  
        AND RECOMMENDATION FOR MUNICIPAL PIER ENTRANCE FEATURES  
        (BRAD SMITH AND ASSOCIATES).

IV.     DISCUSSION AND POSSIBLE ACTION AUTHORIZING THE TOWN MANAGER
         TO REQUEST THE FLORIDA DEPARTMENT OF ENVIRONMENTAL     
         REGULATION DEPARTMENT TO AMEND THE APPROVED FLORIDA    
         RECREATION DEVELOPMENT ASSISTANCE PROGRAM GRANT (FRDAP).        

V.      REVIEW AND APPROVAL OF PROPOSED FISCAL YEAR 2000-2001 SPECIAL
         FUND BUDGETS AND PROPOSED FIVE YEAR CAPITAL IMPROVEMENT
         PROGRAM.

VI.     RESOLUTION NO. 662
         A RESOLUTION OF THE TOWN OF MELBOURNE BEACH, BREVARD COUNTY,
         FLORIDA APPROVING A SALARY AND MERIT INCREASE FOR POLICE       
         OFFICERS AND REGULAR TOWN EMPLOYEES FOR FISCAL YEAR 2000-2001;  
         PROVIDING AN EFFECTIVE DATE.

VII.    RESOLUTION NO. 663
         A RESOLUTION OF THE TOWN OF MELBOURNE BEACH, BREVARD COUNTY,
         FLORIDA AMENDING THE WAGE PLAN FOR PUBLIC WORKS POSITIONS
         AND CREATING A NEW JOB CLASSIFICATION FOR MAINTENANCE WORKER
         CREW LEADER; AMENDING POLICIES AND ADMINISTRATIVE PROCEDURES
         MANUAL; PROVIDING AN EFFECTIVE DATE.

VIII.   ADJOURNMENT

PURSUANT TO SECTION 286.0105, FLORIDA STATUTES, THE TOWN HEREBY 
ADVISES THE PUBLIC THAT: If a person decides to appeal any decision made by the Town 
Commission with respect to any matter considered at its meeting, he will need a record of 
the proceedings and that for such purpose, affected persons may need to insure that a verbatim 
record of the proceedings is made, which record includes the testimony and evidence upon which 
the appeal is to be based.  This notice does not constitute consent by the Town for the introduction 
or admission into evidence of otherwise inadmissible or irrelevant evidence, nor does it authorize 
challenges or appeals not otherwise allowed by law.

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TOWN OF MELBOURNE BEACH
         AGENDA ADDENDUM
TOWN COMMISSION - SPECIAL MEETING
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WEDNESDAY
    AUGUST 22, 2000
      6:00 PM
  COMMUNITY CENTER
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ADD:

VIII.   CONSIDERATION OF RECOMMENDATIONS BETWEEN TOWN BOARDS AND 
         THE TOWN COMMISSION

IX.     DUTIES AND RESPONSIBILITIES OF THE TOWN MANAGER

X.      ADJOURNMENT

PURSUANT TO SECTION 286.0105, FLORIDA STATUTES, THE TOWN HEREBY 
ADVISES THE PUBLIC THAT: If a person decides to appeal any decision made by the Town 
Commission with respect to any matter considered at its meeting, he will need a record of 
the proceedings and that for such purpose, affected persons may need to insure that a verbatim 
record of the proceedings is made, which record includes the testimony and evidence upon which 
the appeal is to be based.  This notice does not constitute consent by the Town for the introduction 
or admission into evidence of otherwise inadmissible or irrelevant evidence, nor does it authorize 
challenges or appeals not otherwise allowed by law.

I.      PRESENTATION AND REVIEW OF DRAINAGE PLAN FOR THE MELBOURNE BEACH 
        MUNICIPAL COMPLEX SITE (JACK ROOD - ARCHITECTS IN ASSOCIATION ROOD & ZWICK).

       Jack Rood came forward and stated that this meeting is to present alternatives and related costs to a retention 
       plan previously presented to the Town Commission.  

     Maria Parker of Frazier Engineering came forward and presented stormwater management alternatives and related 
     costs to the Town Commission for consideration.  The alternates included an exfiltration system, dry retention with 
     gravel pave parking, dry retention area and a rainstore system.  Ms. Parker and the Town Commission discussed 
     the municipal complex site and how the locations of these systems would affect the existing and proposed 
     landscaping and recreational facilities

     Jack Rood advised that the budget for stormwater drainage is $150,000 and, included in this is all of the paving 
     including asphalt, concrete sidewalks, curbing and plaza.  Mr. Rood stated that the dry retention area shown on 
     the plan is well within this budget, and the rest of these retention areas are over the budget.  Mr. Rood stated 
     that he met with Bill Kerr, Chairman of the Board for St. Johns River Water Management District and he advised 
     that the retention would be best if it were in the dry retention area on the plan, but, spread out.

     Town Manager Ciummo stated that the St. Johns River Water Management District has a grant for wastewater 
     projects and some of these funds are available for stormwater projects.  Town Manager Ciummo stated that if the
     Town provides a description of the stormwater project, we could get an idea from St. Johns whether or not it would 
     be eligible for funding.  Ms. Parker volunteered to talk to Mr. Kerr for more information about funding for this project.
     
     The Town Commission discussed the retention areas on the site and the functionality of these retention areas.  
     Mayor Wille stated that he believes the dry retention area with the minimal slope would keep the most functionality 
     for the park area.  Commissioner Remark stated that she would prefer the dry retention area also.  Commissioner 
     Stacey stated that he would also prefer the dry retention area at $95,000, which is within the budget.  Commissioner 
     Smith stated that she really would hate to use such as large area of the park for retention area.

     Brad Smith of Brad Smith and Associates came forward and suggested that the dry retention area on the plan 
     be made larger, which would make the slopes shallower. 

     Vice Mayor Betten stated that he would prefer a dual use area for the retention with possibly constructing the 
     gazebos as a pier-type structure over a retention area.  Mr. Rood stated that his group has discussed this idea 
     and it would create different building criteria.   Mr. Rood stated that this could be done, but, would not be cost effective.

     The Town Commission discussed the disadvantage of walking into the park area after a rain and having this area full 
     of water.  Mr. Rood stated that currently the ground in the park is mushy after a heavy rain.  Ms. Parker stated that 
     there is a natural depression in this area now and it does hold water.  Mr. Rood stated that he believes this area will 
     be no more or less as usable as it currently is.  Mr. Rood pointed out that the sidewalk system planned by Brad Smith 
     will provide access to all of the facilities in the park.

COMMISSIONER STACEY MOVED, SECOND VICE MAYOR BETTEN TO REQUEST ROOD AND ZWICK TO 
DESIGN A DRY STORMWATER RETENTION AREA AND THAT THIS AREA BE MAXIMIZED IN CUBIC 
FOOTAGE AND THAT ROOD AND ZWICK MINIMIZE THE SLOPE/DEPTH AREA.   
VOTE: ALL AYES.  MOTION CARRIED.

II.     DISCUSSION AND POSSIBLE ACTION REGARDING ENGAGING THE SERVICES OF FRAZIER ENGINEERING 
        TO APPLY FOR STORM WATER IMPROVEMENT GRANTS. 
     Mayor Wille advised that no action is necessary at the present time and this item can be taken up during the 
     upcoming RFP process.

III.    PRESENTATION AND REVIEW OF RYCKMAN PARK IMPROVEMENT PLAN AND RECOMMENDATION 
        FOR MUNICIPAL PIER ENTRANCE FEATURES (BRAD SMITH AND ASSOCIATES).
     Brad Smith came forward and stated that the proposed Ryckman Park improvement plan is the plan as approved 
     by the Parks Board.  Commissioner Remark noted that it has been suggested to put the restroom facility into the 
     Town Hall structure with an entrance from the porch area.  Mr. Smith stated that this plan for the restroom facility 
     would be a good idea.

     Mr. Smith reviewed the master plan for the playground areas in Ryckman Park.  Mayor Wille asked the Town 
     Manager what the intent is of the Town Commission looking at these plans?  Town Manager Ciummo stated 
     that Brad Smith is here to review the park plans and she intended that the Town Commission look at the park 
     plan with the Town Complex plan.

  Mayor Wille stated that this is the master plan the Parks Board is presenting to the Town Commission for 
    acknowledgment because it is beyond the scope of the current grant and funding capacity of the Town.  
    Mayor Wille stated that the Board has requested that the Town apply for a second FRDAP grant to complete 
    some of these added items and the Town Commission needs to accept this as a goal for the park master plan.  
    Mr. Smith and Town Manager Ciummo agreed that this is the idea.

  The Town Commission reviewed the proposed improvement to Ryckman Park as prepared by the Melbourne 
    Beach Parks Board and Brad Smith Associates. (Attachment A)

    The Town Commission requested that the Town Manager ask the bocci ball players if they would be prefer the 
    bocci court be further back in the park, in the shaded area rather than at the present location.

    The Town Commission asked that the Park Board consider relocating the basketball court south  of the Ryckman 
    House, north of the temporary public works yard  and relocate the playgrounds closer to the Town Hall.  It was 
    noted that the basketball court needs to face north/south.

    Town Manager Ciummo stated that with the FRDAP Grant, the Board is requesting to delete the resurfacing of the 
    basketball court and the minimal repairs to the pier.  Town Manager Ciummo stated that the total amount of 
    $142,634.00, which includes design and administration costs, should get this work done, with the site work.  
    Brad Smith indicated that this amount will not include all costs because there seems to be more on the 
    wish-list than the dollars will cover.

    Mayor Wille asked Mr. Smith that with the plan provided, what work is being done out of the $142,000 FRDAP 
    funding?  Mr. Smith stated that a cost estimate needs to be completed at this time.  Mayor Wille requested 
    these plans be done along with the Municipal Complex, where appropriate.  Mr. Smith stated that the items 
    in the FRDAP grant will be: the playground area, the basketball and pavilion area, the sidewalks, etc. and 
    should be done through the contractor for the municipal complex.  Town Manager Ciummo requested estimates 
    on these items for the next budget review workshop.

    It is the consensus of the Town Commission that Mr. Smith bring back a plan to the Town Commission to include: 
    6' wide sidewalks, possible relocation of the Bocci Ball court, a single grand pavilion, show the basketball court 
    relocated south of the Ryckman House, with the playground area located closer to Town Hall, with swing sets - 
    like porch swings, and eliminate the restroom and connect these facilities to the Town Hall.

    Mr. Smith and the Town Commission discussed elevation options A, B and C for improvements to the entrance 
    to the Melbourne Beach Municipal Pier.    

    It is the consensus of the Town Commission to select site plan Option AA and requested that the gazebo in the 
    plan be shifted further south on the site.  The Town Commission requested the use of the gray-colored 'tabby' type 
    surface.  (Attachment B)

    Mayor Wille called for a recess at 9:15 p.m. 

    Mayor Wille called the meeting back to order at 9:32 p.m.

IV.     DISCUSSION AND POSSIBLE ACTION AUTHORIZING THE TOWN MANAGER TO REQUEST THE 
         FLORIDA DEPARTMENT OF ENVIRONMENTAL REGULATION DEPARTMENT TO AMEND THE 
         APPROVED FLORIDA      RECREATION DEVELOPMENT ASSISTANCE PROGRAM GRANT (FRDAP).
     Mayor Wille stated that the Town Commission has discussed how to amend this grant and Brad Smith will get the
     information back to the Town.

V.      REVIEW AND APPROVAL OF PROPOSED FISCAL YEAR 2000-2001 SPECIAL FUND BUDGETS 
         AND PROPOSED FIVE YEAR CAPITAL IMPROVEMENT PROGRAM.
     Town Manager Ciummo presented a draft 5-year Capital Improvements Program for the Town to the Town 
     Commission.  The Town Commission requested the following changes to the draft plan: Remove the 
     $11,000 in beach crossover replacements in FY 2000/2001 and move it to FY 2002/2003; Add other 
     areas for sidewalks in addition to Oak Street, such as extending the existing sidewalk further up Riverside 
     Drive; Drainage Projects look into adding some pipe at the end of Third, Fourth, and Fifth Avenues on the 
     river and add stormwater retentions areas to reduce the runoff; In the Road Resurfacing Projects, add a 
     traffic calming project and technical advise, $5,000 in FY 2001/2002 and traffic calming projects $10,000 
     in FY 2002/2003, add the estimated $28,105 in paving projects in FY 2003/2004; and, change the Police 
     Vehicle FY 2000/2001 from $46,350 to $44,000.  

     The Town Commission requested that the Town Manager add into the Public Works Department the cost 
     for the joint use of a street sweeper

VICE MAYOR BETTEN MOVED, SECOND COMMISSIONER STACEY TO APPROVE THE FIVE YEAR 
CAPITAL IMPROVEMENT PROGRAM AS AMENDED.  
VOTE: ALL AYES.  MOTION CARRIED.

     Town Manager Ciummo reviewed the Capital Improvement Revenues and Expenditures and requested a 
     General Fund transfer of $235,571 to the Capital Projects Fund. 

     Commissioner Remark requested that the Town Manager add $5,000 to the Beautification of Ocean Avenue.

COMMISSIONER REMARK MOVED, SECOND COMMISSIONER STACEY TO AMEND THE CAPITAL 
IMPROVEMENT BUDGET TO ADD $5,000 TO THE BEAUTIFICATION OF OCEAN AVENUE, ACCOUNT 
NUMBER 596-6420-31.  
VOTE: ALL AYES.  MOTION CARRIED.

     Town Manager Ciummo reviewed the revised special Fund Budgets for Fiscal Year 2000/2001 with the 
     Town Commission. These funds include: Debt Service Fund, Law Enforcement Trust Fund, and Police 
     Education Fund.  The Town Commission requested that the Town Manager minimize the millage rate for 
     the library to cover just the debt service as to not create any more reserve in this fund.


VI.     RESOLUTION NO. 662
A RESOLUTION OF THE TOWN OF MELBOURNE BEACH, BREVARD COUNTY, FLORIDA APPROVING A 
SALARY AND MERIT INCREASE FOR POLICE OFFICERS AND REGULAR TOWN EMPLOYEES FOR 
FISCAL YEAR 2000-2001; PROVIDING AN EFFECTIVE DATE.
     Mayor Wille read Resolution No. 622 by title.  Town Manager Ciummo stated that this resolution is based on what 
     the Town Commission has tentatively approved for salary increases for Fiscal Year 2000-2001.  Town Manager 
     Ciummo stated that these figures have been incorporated into each department's budgets.

VICE MAYOR BETTEN MOVED, SECOND COMMISSIONER STACEY TO APPROVE RESOLUTION NO. 662.  
A RESOLUTION OF THE TOWN OF MELBOURNE BEACH, BREVARD COUNTY, FLORIDA APPROVING A 
SALARY AND MERIT INCREASE FOR POLICE OFFICERS AND REGULAR TOWN EMPLOYEES FOR FISCAL 
YEAR 2000-2001; PROVIDING AN EFFECTIVE DATE WITH SECTION 2. AMENDED TO READ, AND WHO 
RECEIVE A 'VERY GOOD EVALUATION'  RATHER THAN A 'SATISFACTORY EVALUATION'  AND WITH 
SECTION 3. AMENDED TO READ, THE TOWN MANAGER IS AUTHORIZED TO REFLECT THE 
'POTENTIAL= COST OF THE ADDED WAGES'.
VOTE: ALL AYES.  MOTION CARRIED.

VII.    RESOLUTION NO. 663
A RESOLUTION OF THE TOWN OF MELBOURNE BEACH, BREVARD COUNTY, FLORIDA AMENDING THE 
WAGE PLAN FOR PUBLIC WORKS POSITIONS  AND CREATING A NEW JOB CLASSIFICATION FOR 
MAINTENANCE WORKER    CREW LEADER; AMENDING POLICIES AND ADMINISTRATIVE PROCEDURES 
MANUAL; PROVIDING AN EFFECTIVE DATE.
     Mayor Wille read Resolution No. 633 by title.  Town Manager Ciummo stated that this resolution is a result of a 
     previous discussion regarding increasing the Public Works Employees salaries to get them to a competitive salary.

     Town Manager Ciummo stated that she took these proposed salaries from the City of Melbourne and the 
     Florida League of Cities Salary Survey and that she believes these salaries to be fair.  Town Manager 
     Ciummo stated that she has proposed to increase the base salary of A 'Maintenance Worker' from 
     $16,000 to $18,600; add a  Maintenance Crew Leader with a salary of $19,600; and Superintendent 
     of Public Works to $23,000 to keep the differential of salaries between the Superintendent and Crew Leader.

     The Commission discussed that they would prefer that the Town Manager rework the resolution as to not 
     require an entry-level salary of $18,000 and to reflect the intent to increase the current Public Works Maintenance 
     employees' salaries.  The Town Commission requested that the Town Manager make adjustments to the 
     resolution to show the Town Commission=s intent  and bring it back for consideration at the August 30th 
     special meeting.

VIII.   CONSIDERATION OF RECOMMENDATIONS BETWEEN TOWN BOARDS AND THE TOWN COMMISSION
     Commissioner Smith stated that this is a result of a discussion at the last meeting regarding recommendations 
     from the Town's advisory boards and how the Boards should communicate to the Town Commission.

     The Town Commission reviewed a 'draft' memo prepared by Commissioner Smith which outlines the procedure for 
     the Town boards to communicate recommendations to the Town Commission.

     Vice Mayor Betten suggested that Town Board requests be placed early on the agenda so they do not have to 
     wait until the end of the meeting to give their recommendations.

COMMISSIONER SMITH MOVED, SECOND VICE MAYOR BETTEN TO FORWARD THE MEMORANDUM TO 
THE TOWN BOARDS AND TOWN CLERK FOR IMPLEMENTATION.  
VOTE: ALL AYES.  MOTION CARRIED.

IX.     DUTIES AND RESPONSIBILITIES OF THE TOWN MANAGER
     Commissioner Smith requested to read into the record a statement because she was disturbed over an 
     incident at the last meeting.

     The Town Manager's position is responsible for the overall management of the town government.  The Town 
     Manager is to implement goals, objectives and priorities of the Town Commission.  I was very distressed with 
     the events that took place toward the end of the last Commission meeting.  I have dealt with Town Managers 
     and Town Commissioners for over 13 years in some fashion or other.  I have seen Mayors and commissioners 
     bicker with each other, Commissioners and Commissioners bicker with each other, even Mayors and 
     Commissioners upset with and letting their feelings be know toward Town Managers.   But, I do not recall 
     in those 13 plus years hearing a Town Manager yell and tell a Mayor and Commission they will not do 
     something when asked, especially in a public meeting.  I believe we need to remind the Town Manager 
     that she is the employee of the Mayor and Town Commission, not the other way around.  I also believe 
     that if she had just listened to what was being said and asked of her, she would have seen it was a very 
     medial item, that could have been handled very simply.  This Commission has gone out of its way, 
     sometimes more than it should have, to provide the extra contract services to help with the job load we 
     are being told is too much, no other Town Manager has ever been afforded this luxury.  We have had 
     volunteers help with grant applications.  Grants are mentioned in the Town Manager's job description, 
     we inquired at interviews of applicants for the Town Manager's position for this specific task, and in her 
     resume she states that she had extensive knowledge in applying for and obtaining grants.  I know we have 
     several more projects going on than normal, but most of these projects require knowledge of the project, 
     some decision making of the project, the status of the project and reporting that status to the Commission.  
     Budget is always a busy time, but it comes every year at the same time in our town.  Yet, we have had to 
     postpone or reschedule meetings because the budget is not ready.  I am not saying that the job of Town 
     Manager is an easy one, it is not, but I feel we have given a lot to accommodate some of the overall stress 
     of the position.  We have a very good group of Commissioners and Mayor.  We may not always agree, but 
     we work very well together with one goal in mind, the betterment of the Town and providing for our citizens 
     the best way we know how.  I for one refuse to be yelled at with attitude by a Town Manager and told they 
     will not do something requested by the Mayor and Town Commission.  We do not act that way among 
     ourselves and I want it known I will not accept it from the Town Manager again. (Attachment C)

     Commissioner Smith stated that she felt what happened was poor judgement on the part of both sides and 
     hopes this will not happen again.

     Mayor Wille stated that he agreed with Commissioner Smith and recalled a statement from a resident who was 
     at the meeting regarding the situation being like family feuding.  Mayor Wille stated that it is inappropriate for 
     public officials to act that way and that he will make an effort to contain himself and act in an appropriate 
     manner in the future.

     Town Manager Ciummo stated that she feels she and the Town Commission have had a very good working 
     relationship with a lot of freedom of expression and it was like a family squabble.  Town Manager Ciummo 
     apologized that Commissioner Smith took so much offense to the situation because she was trying to 
     express her feelings on what she thought was being asked of her.  Town Manager Ciummo apologized 
     for her behavior at the last meeting.

     Vice Mayor Betten thanked Commissioner Smith for bring up this topic and thanked the Town Manager 
     for speaking to the situation.  Vice Mayor Betten stated that to the Town Manager that he really perceived 
     the misunderstanding of what she heard the Town Commission was saying.  Vice Mayor Betten stated that 
     he believes there was a communication gap.

X.      ADJOURNMENT
COMMISSIONER SMITH MOVED, SECOND COMMISSIONER STACEY TO ADJOURN.  
VOTE: ALL AYES.  

The special meeting of the Town Commission of the Town of Melbourne Beach, Florida adjourned at 11:45 p.m.




________________________________________
ROBERT D. WILLE, MAYOR


________________________________________
CYNTHIA E. MASNY, CMC
TOWN CLERK


NOTE: A mechanical recording has been made of the foregoing procedures of which these minutes are a part and 
is on file in the office of the Town Clerk.









NOTE: A mechanical recording has been made of the foregoing procedures of which these minutes are a part and 
is on file in the office of the Town Clerk.