MINUTES
TOWN COMMISSION
SPECIAL MEETING
AUGUST 21, 2001
A special meeting of the Town Commission of the Town of Melbourne Beach, Florida was called to order by
Mayor Wille at 7:03 p.m. on Tuesday, August 21, 2001 in the Community Center. Mayor Wille also led the
Pledge of Allegiance to the Flag.
Present:
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Mayor Wille
Vice Mayor Remark
Commissioner Smith
Commissioner Stacey
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Late
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Commissioner Stark
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Others Present
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Interim Town Manager Masny
Interim Town Clerk Wiley
Financial Clerk Prewitt
Residents (approx. 10)
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PRESENTATION
REQUEST OF PENSION BOARD CHAIR, JOHN WINDSOR, FOR REVIEW AND POSSIBLE ACTION
REGARDING PROVIDING A COST-OF-LIVING INCREASE FOR MEMBERS OF THE POLICE PENSION PLAN.
REPORT AND PRESENTATION OF ACTUARIAL STUDY BY FOSTER & FOSTER.
Interim Town Manager Masny explained that there had been a misunderstanding with Mr. Foster about the
time of the meeting and he was unable to attend a meeting beginning at 7:00 PM due to a previous engagement.
This presentation will be rescheduled.
I. PUBLIC HEARING:
A. RESOLUTION NO. 686
A RESOLUTION OF THE TOWN OF MELBOURNE BEACH, BREVARD COUNTY,
FLORIDA AUTHORIZING INTER DEPARTMENT TRANSFERS FOR FISCAL YEAR
2000-2001 GENERAL FUND BUDGET; AND PROVIDING AN EFFECTIVE DATE.
(TABLED AUGUST 15, 2001)
Mayor Wille read Resolution 686 by title. As this item had been tabled the following motion was made.
COMMISSIONER SMITH MOVED, SECOND VICE MAYOR REMARK TAKE FROM THE TABLE.
VOTE: ALL AYES. MOTION CARRIED.
Interim Town Manager Masny referred to the recommendation presented by past Interim Town Manager Ciummo in her
memo dated August 18, 2001. There was discussion and clarification concerning some of the budget transfers. It was
requested that along with the monthly budget, the Commission would like a list of the capital purchases made during
that month.
Steve Walters, 416 Sixth Avenue requested the cost for special counsel and the difference from last year to this year.
Financial Clerk Prewitt responded that the cost up to the date of the meeting was $12,144.08 with payments to Attorney
Fawcett, Attorney Gager, and Attorney Hament.
COMMISSIONER STACEY MOVED, SECOND VICE MAYOR REMARK TO APPROVE RESOLUTION NO. 686 OF
THE TOWN OF MELBOURNE BEACH, BREVARD COUNTY, FLORIDA AUTHORIZING INTER DEPARTMENT
TRANSFERS FOR FISCAL YEAR 2000-2001 GENERAL FUND BUDGET; AND PROVIDING AN EFFECTIVE DATE.
VOTE: ALL AYES. MOTION CARRIED.
II. OLD BUSINESS:
A. REVIEW AND POSSIBLE ACTION REGARDING PROPOSAL FROM LAWANDALES PLANNING
AFFILIATES FOR COMMUNITY CENTER GRANT ADMINISTRATION (TABLED AUGUST 15, 2001)
COMMISSIONER SMITH MOVED, SECOND VICE MAYOR REMARK TO TAKE FROM THE TABLE.
VOTE: ALL AYES. MOTION CARRIED.
There was some discussion on the upcoming timetable in the next two months for reports to be submitted per the grant.
COMMISSIONER SMITH MOVED, SECOND COMMISSIONER STACEY TO APPROVE THE PROPOSAL FROM
LAWANDALES PLANNING AFFILIATES FOR COMMUNITY CENTER HISTORIC GRANT ADMINISTRATION AT THE
COST OF $3500.
VOTE: ALL AYES. MOTION CARRIED.
B. DISCUSSION AND POSSIBLE ACTION AUTHORIZING MAYOR WILLE TO NEGOTIATE AN
EMPOYMENT AGREEMENT WITH SUSAN BOYER TO SERVE AS INTERIM TOWN MANAGER;
REVIEW OF TERMS (TABLED AUGUST 15, 2001)
VICE MAYOR REMARK MOVED, SECOND COMMISSIONER STACEY TO TAKE FROM THE TABLE.
VOTE: ALL AYES. MOTION CARRIED.
Mayor Wille explained the background concerning this item and some discussion followed. Vice Mayor Remark
requested that this item be further discussed when Commissioner Stark arrived. It was the consensus of the
attending Commissioners to go to the next item and return to this item later in the evening.
III. NEW BUSINESS:
A. REPORT AND POSSIBLE ACTION REGARDING INTERIM TOWN MANAGER MASNY’S INVESTIGATION
OF RANGE RIDER RESOURCES FOR CANDIDATES FOR INTERIM TOWN MANAGER.
Interim Town Manager Masny reported on her conversion with Richard Simmons with the Range Riders and referred to
the information he had faxed to the Town that included lists from ICMA & FFCMA. The Commissioners discussed ways
to meet potential candidates and others who may have worked with those individuals at the Florida League of Cities
upcoming convention. Commissioner Smith suggested that the Interim Town Clerk look into advertising the full time
position for Town Manager in various publications and report at the Special Meeting to be held on Tuesday, August 28, 2001.
The staff was requested to research past processes for selecting an Interim Town Manager and/or Town Manager as well
as a salary schedule and this information would be distributed to the Commission. The Commissioners would also report
on information they had gathered on potential candidates. Commissioner Smith volunteered to call the potential candidates
to determine their status.
Steve Walters, 416 Sixth Avenue suggested that if there was a qualified candidate within the Town or the county then the
residents would not have to pay housing expenses. He also suggested that the position be advertised locally. He also
suggested that Ms. Masny remain as Interim Town Manager and request consulting services from other town managers
until the position for Town Manager was filled.
COMMISSIONER STACEY MOVED, SECOND COMMISSIONER SMITH TO HOLD A BUDGET WORKSHOP AT
5:30 PM WITH DEPARTMENT HEADS ON TUESDAY, AUGUST 28, 2001 TO BE FOLLOWED BY A SPECIAL MEETING.
VOTE: ALL AYES. MOTION CARRIED.
B. DISCUSSION AND POSSIBLE ACTION TO APPROVE PROCEEDING WITH
OFFICIAL ACTION TO FORMULATE A DRAFT RESOLUTION TO INCLUDE A REFERENDUM
QUESTION FOR APPROVAL BY THE VOTERS OF THE OVERALL MUNICIPAL COMPLEX PROJECT,
WITH LANGUAGE PROVIDING A COST ESTIMATE NOT TO EXCEED. METHODS FOR REFERENDUM
QUESTION: NOVEMBER BALLOT, MAIL BALLOT OR SPECIAL ELECTION TO BE DISCUSSED.
ADDITIONAL LANGUAGE FOR BALLOT SUMMARY MAY INCLUDE SOME SPECIFIC RECOMMENDATIONS
FORWARDED TO THE COMMISSION BY THE BLUE RIBBON MUNICIPAL COMPLEX REVIEW AND
ADVISORY COMMITTEE. (SUGGESTION THAT RESOLUTION READING WITH REFERENDUM QUESTION
TO BE VOTED ON BY THE TOWN COMMISSION BE REVIEWED AND ADVISORY COMMITTEE
PRESENTATION DATE WITH CONSIDERATION OF INTENTIONS TO PROMOTE A WELL-ADVERTISED
AND INFORMATIVE MEETING FOR THE PUBLIC TO HEAR FACTS AND RECOMMENDATIONS REGARDING
THE MUNICIPAL COMPLEX.) (REQUESTED BY COMMISSIONER STARK)
There was discussion concerning the date of the Blue Ribbon Committee’s presentation to the public. More discussion
ensued about the resolution and if and how it would be brought to the public for a vote. Commissioner Smith reiterated
what Attorney Gougelman had pointed out that an ordinance was necessary if the charter was being changed but this
issue could be addressed through a resolution.
Mayor Wille expressed concern not to upstage the Blue Ribbon Committee’s presentation and make decisions before they
had an opportunity to present their recommendations to the Town and to the Town Commission. Commissioner Stark felt
that because there was such public concern about giving the residents an opportunity to vote on a referendum that the
decision to go to referendum could not wait until the presentation because of the time frame involved before the November
elections.
There was discussion of the content of the referendum question/summary that could only contain 75 words.
Alice Graham, 305 Fifth Avenue expressed her agreement with Commissioner Stark and pointed out that this was a means
for the people of the Town to be heard.
Jean Marshall, 410 Sixth Avenue explained what Fred Galey had told her concerning the time frame for putting a referendum
on a ballot. She hoped that the Town would have this ready for the November ballot as the mail ballot would cost between
2 and 3 thousand dollars which she said she would prefer being used for a desk and computer in the new complex.
Steve Walters, 416 Sixth Avenue expressed his opinion that it needed to be on the November ballot so it wouldn’t cost
several thousand dollars to do a mail out. He pointed out that per his calculations and Fred Galey’s, it had to be done by
September 6th and in Mr. Galey’s office by that date.
COMMISSIONER STARK MOVED, SECOND COMMISSIONER SMITH FOR THE COMMISSION TO VOTE TO MOVE
FORWARD WITH PUTTING THE MUNICIPAL COMPLEX WITH A COST NOT TO EXCEED QUESTION TO REFERENDUM
WITH THE LANGUAGE TO BE DEVELOPED AT THE SPECIAL MEETING TO BE HELD ON TUESDAY, AUGUST 28, 2001
AND PRESENTED TO THE PUBLIC FOLLOWING THE BLUE RIBBON COMMITTEE’S PRESENTATION.
Vice Mayor Remark was not comfortable with putting the wording “with a cost not to exceed” in the motion that would be
voted on that evening. The motion was amended as following:
COMMISSIONER STARK MOVED, SECOND VICE MAYOR REMARK FOR THE COMMISSION TO VOTE TO MOVE
FORWARD WITH PUTTING THE MUNICIPAL COMPLEX TO BALLOT AND TO DISCUSS AND DEVELOP THE LANGUAGE
OF THE QUESTION BEING PUT TO REFERENDUM AT THE SPECIAL MEETING TO BE HELD ON TUESDAY,
AUGUST 28, 2001 AND PRESENTED TO THE PUBLIC FOLLOWING THE BLUE RIBBON COMIITTEE’S PRESENTATION.
VOTE: ALL AYES. MOTION CARRIED.
IV. OTHER BUSINESS:
(SECOND MEETING TO REVIEW PROPOSED TOWN BUDGET ORIGINALLY PRESENTED AT BUDGET
WORKSHOP HELD ON JULY 26, 2001)
A. REVIEW OF GENERAL FUND OPERATING BUDGET EXPENDITURES WITH DEPARTMENT HEADS –
DISCUSSION AND POSSIBLE ACTION.
Interim Town Manager Masny requested that because of her absence on vacation to postpone this to Tuesday,
August 28, 2001 and have staff at the meeting.
COMMISSIONER STARK MOVED, SECOND VICE MAYOR REMARK TO POSTPONE THE BUDGET PORTION OF
THIS MEETING TO TUESDAY, AUGUST 28, 2001.
VOTE: ALL AYES. MOTION CARRIED.
Mayor Wille asked if the Commissioners had anything to share.
Vice Mayor Remark explained about that the Army Engineers’ lease that would be up in 2010 in the South Reach in
respect to beach renournishment. Mayor Wille felt that we had been in good communication with Virginia Barker and
via the letters sent by many residents in the Town of Melbourne Beach and the South Beaches encouraging Senator
Nelson to vote for the renourishment funds.
Mayor Wille reported on a meeting that was held that morning with the staff and Brevard County’s Water Resources
Department on the removal of the lift station in Ryckman Park. The Mayor said that the wrong pump had been ordered
so it was the consensus of the county people, staff, three members of the Parks Board that a portable generator be
obtained by the county and stored by the sewer plant. It would be used as a backup system when the power went out.
The Mayor explained a couple of options that Mr. Martens had concerning the system.
V. ADJOURNMENT
VICE MAYOR REMARK MOVED, SECOND COMMISSIONER STACEY TO ADJOURN.
VOTE: ALL AYES. MOTION CARRIED.
The special meeting of the Town Commission of the Town of Melbourne Beach, Florida adjourned at 9:40 p.m.
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ROBERT D. WILLE, MAYOR
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JANE WILEY
INTERIM TOWN CLERK
NOTE: A mechanical recording has been made of the foregoing procedures of which these minutes are a part and
is on file in the office of the Town Clerk.
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