TOWN OF MELBOURNE BEACH
MINUTES
TOWN COMMISSION - WORKSHOP

 WEDNESDAY
August 19, 2002
7:00 p.m.
COMMUNITY CENTER

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A workshop of the Town Commission of the Town of Melbourne Beach, Florida was called to order by 
Mayor Wille at 7:02 p.m. on Monday, August 19, 2002 in the Community Center.  

Present:  

Mayor Wille
Vice Mayor  Smith
Commissioner Crispen
Commissioner Guglietta
Commissioner  Walters

Others Present:  

Attorney Gougelman
Town Manager Hoskovec
Finance Clerk, Prewitt
Town Clerk Masny

CONTINUED REVIEW OF PROPOSED FISCAL YEAR 2002-2003 MUNICIPAL BUDGET
Review began with the special budget funds on Page 11 of 16 of the budget as the revenues, expenditures, and 
departmental request were reviewed at the previous workshop.  

The Town Manager was requested to identify under miscellaneous on Page 14 what items and amounts are transferred 
from General Fund/Capital Project, list each project and amount transferred.

It was requested to change Page 15 line item, Prop Complex Furniture to complex fixtures and equipment.  The 
Town Commission discussed added additional funds to the pier improvements line item and Town Manager Hoskovec 
requested that the Commission wait to see what the project bids come in at and see if additional funding is necessary.

Town Manager Hoskovec to double check revenue expected for the Stormwater Utility Fees for the next fiscal year.  
Town Manager Hoskovec stated that he will keep a separate line item for the stormwater utility to ensure that the 
general fund budget funds are reimbursed.

Commissioner Walters asked that the Town Manager check to see that the Local Option Gas Tax revenues are being 
used properly as per Florida Statute 336.025 

The Town Commission requested a more accurate estimated year-end cash carryover number from the Town Manager.

Town Manager Hoskovec reviewed budget pages as revised at the previous budget workshop and which are dated 
August 15, 2002.  Mayor Wille requested that all budget changes be typed in bold or/italic as to make them easier to 
identify.

The Town Commission requested that the Law Enforcement overtime budget be changed from $18,000 to $14,000.  
If $18,000 is needed for overtime, the department head should justify this to the Town Commission at the next 
budget workshop.

The Town Commission reviewed job descriptions for Finance Director, Deputy Town Clerk and Administrative 
Assistant/Secretary as presented by Town Manager Hoskovec, Vice Mayor Smith and Town Clerk Masny.  Town 
Manager Hoskovec reported that FACS has not accurately reflected the finance records of the Town.  

IT IS THE CONSENSUS OF THE TOWN COMMISSION THAT THE OUTSIDE FINANCIAL SERVICE (FACS) BE 
ELIMINATED AND THESE DUTIES BE PERFORMED AT TOWN HALL.

Town Manager Hoskovec reviewed the Finance Clerk’s current duties and responsibilities and reviewed duties and 
responsibilities of the proposed Finance Director’s position.

The Town Commission requested a 5-minute break from 9:10 p.m. until 9:15 p.m.

Town Manager Hoskovec presented his job descriptions for Deputy Town Clerk and Administrative Specialist/Secretary 
and advised that he combined the Finance Clerk’s duties with the Deputy Town Clerk job description.  Vice Mayor 
Smith presented her job description for a Deputy Town Clerk and stated that she believes after the new complex is 
built, if the Town Manager believes we need a receptionist, one can be hired then.  Vice Mayor Smith reported that 
she took the present Administrative Secretary job description and combined that with other duties to make up the 
Deputy Town Clerk job description.  Town Clerk Masny stated that she reviewed the job descriptions as presented 
by the Town Manager and she does not believe that the Town can combine finance duties with secretarial duties 
as these two positions are not similar in nature.  The Town Commission requested that the Town Manager present 
a Deputy Town Clerk job description at the next budget workshop and that Vice Mayor Smith and Town Clerk Masny 
work with him on this.

Commissioner Walters stated he needs justification for two (2) finance positions and that the Town should bring 
payroll duties back into Town Hall to see if the Finance Clerk can handle them.

Commissioner Guglietta explained that he believes with GASB 34, the Town will need a qualified finance person to 
perform the required duties.

Mayor Wille suggested the possibility of establishing an Assistant Town Manager position and designating that 
person as the Finance Director.

The Town Commission discussed the pros and cons of the Town Clerk being under the day-to-day supervision of 
the Town Manager.  

IT IS THE CONSENSUS OF THE TOWN COMMISSION THAT THE TOWN  MANAGER COME BACK AT THE 
NEST BUDGET WORKSHOP TO DISCUSS FURTHER THE FINANCE DIRECTOR POSITION.

Commissioner Crispen discussed that with a good software package and an accountant with a degree, the Town 
could eliminate the additional finance position.  

Commissioner Crispen stated that if the Town decides to create a Finance Director position that it be in place at 
beginning of the next fiscal year.

Vice Mayor Smith requested that for the next budget workshop the Town Manager provide the amount of revenues 
that would be generated if the rolled-back rate were use for the ad valorem tax rate. 

There being no further business, the workshop adjourned at 10:40 p.m.





____________________________________
ROBERT D. WILLE, MAYOR




____________________________________
CYNTHIA E. MASNY, CMC
TOWN CLERK


 

Note:  a mechanical recording has been made of the foregoing procedures of which these minutes are a part 
and is on file in the office of the Town Clerk.