TOWN OF MELBOURNE BEACH
MINUTES
TOWN COMMISSION - WORKSHOP
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WEDNESDAY
June 19, 2002
7:00 p.m.
COMMUNITY CENTER
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A regular meeting of the Town Commission of the Town of Melbourne Beach, Florida was called to order by
Mayor Wille at 7:02 p.m. on Wednesday, June 19, 2002 in the Community Center. MayorWille also led the
Pledge of Allegiance
Present:
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Mayor Wille
Vice Mayor Smith
Commissioner Crispen
Commissioner Guglietta
Commissioner Walters
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Others Present:
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Town Attorney Gougelman
Town Manager Hoskovec
15 members of the public
Town Clerk Masny
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I. CHANGES TO THE AGENDA
There were no changes to the agenda.
II. PRESENTATIONS BY SPECIAL GUESTS: PRESENTATION OF ANNUAL FINANCIAL STATEMENTS FOR
YEAR ENDED SEPTEMBER 30, 2001 BY TOWN'S AUDITORS HOYMAN, DOBSON AND COMPANY, P.A.
CERTIFIED PUBLIC ACCOUNTANTS.
Debbie Bradley, Audit Director for Hoyman, Dobson and Company, P.A. presented the Town's
annual financial statements for year ended September 30, 2001 and answered questions of the
Town Commission regarding same.
COMMISSIONER CRISPEN MOVED, SECOND VICE MAYOR SMITH TO ACCEPT THE
ANNUAL FINANCIAL STATEMENTS AND MANAGEMENT COMMENTS FOR YEAR
ENDED SEPTEMBER 30, 2001 AS PRESENTED BY TOWN'S AUDITORS HOYMAN,
DOBSON AND COMPANY, P.A. VOTE: ALL AYES. MOTION CARRIED.
COMMISSIONER WALTERS MOVED, TO AMEND THE MOTION THAT A POLICY IS IN
PLACE, BY THIS TIME NEXT MONTH, IF POSSIBLE, TO ALLOW THE TOWN
COMMISSION TO APPOINT A BOARD OF DIRECTORS TO OVERSEE THE EMPLOYEE
PENSION FUND.
MOTION DIES FOR LACK OF A SECOND.
III. NON-SCHEDULED CITIZEN COMMENTS (3-MINUTE LIMIT, PLEASE)
Alice Graham, 305 Second Avenue commented that she did not like the red plastic rim around
the clock and red doors at the new library. Ms. Graham was asked to contact the library board
regarding her concern
IV. APPROVAL OF MINUTES: DECEMBER 10, 2001 SPECIAL MEETING
DECEMBER 12, 2001 WORKSHOP
DECEMBER 19, 2001 REGULAR MEETING
DECEMBER 20, 2001 WORKSHOP
DECEMBER 27, 2001 WORKSHOP
Vice Mayor Smith stated that she found some typographical errors in the minutes and will give them to the Town
Clerk for correction.
COMMISSIONER CRISPEN MOVED, SECOND COMMISSIONER GUGLIETTA TO
APPROVE WITH CORRECTIONS, THE MINUTES OF DECEMBER 10, 2001 SPECIAL
MEETING, DECEMBER 10, 2001 WORKSHOP, DECEMBER 12, 2001 WORKSHOP,
DECEMBER 19, 2001 REGULAR MEETING, DECEMBER 20, 2001 WORKSHOP
AND DECEMBER 27, 2001 WORKSHOP
VOTE: COMMISSIONER CRISPEN, AYE. COMMISSIONER GUGLIETTA, AYE. VICE MAYOR SMITH, AYE.
MAYOR WILLE, AYE. COMMISSIONER WALTERS, NAY.
MOTION CARRIED.
V. REPORTS BY ANYTOWN BOARD SUBMITTING A REPORT:
A. PARKS BOARD: RECOMMENDATION TO TOWN COMMISSION ON FEES AND UTILIZATION OF
COMMUNITY CENTER AND GAZEBO
There were no Board members present to discuss this agenda item. It is the consensus of the
Town Commission to wait until a member of the Parks Board is present to address this item.
Town Manager Hoskovec reported that both the Parks Board and Town staff have made a
recommendation to the Town Commission regarding fees and utilization of the facilities.
Town Manager Hoskovec stated that the Parks Board wants to utilize the facilities as much as
possible, but, the facilities need to be inspected and cleaned in between reservations. Town
Manager Hoskovec reported that Public Works staff comes in on Sunday morning to pick up
trash and they could inspect the facilities for damage and, for this reason, staff has recommended
that the facilities can be reserved on Friday night or on Saturday and on Sunday. The Parks
Board also wanted to reserve the facilities by the hour and that would be impossible unless
a staff member were present all hours. Town Manager Hoskovec stated that the recommended
fee schedule is the same for the Board and staff.
The Town Commission accepted the recommendations from the Town staff regarding fees and
utilization of the Town facilities and requested that the Community Center key deposit fee be
increased. The Town Commission recommended that the park facility be consistently called a
pavilion. Mayor Wille stated that the County is not charged for the use of Town facilities and
asked that staff look into the County not charging the Town to use the library facilities.
Vice Mayor Smith asked that the Town Attorney review the special events requirements to see
if events such as wedding receptions are required to be approved by the Parks Board.
The Town Commission requested that the regulations for utilization of the Community Center
and pavilion come back for approval in resolution form.
VI. CONSENT AGENDA
A. ACCEPTANCE OF RESIGNATION OF ROBERT MORSE FROM THE PLANNING AND ZONING BOARD.
B. APPOINTMENT OF ALTERNATE MEMBER #1, DAVID CAMPBELL TO A REGULAR MEMBER ON THE
PLANNING AND ZONING BOARD WITH A TERM ENDING OCTOBER 20, 2002.
C. APPOINTMENT OF ALTERNATE MEMBER #2, BRADLEY STALPES TO THE ALTERNATE MEMBER #1
ON THE PLANNING AND ZONING BOARD WITH A TERM ENDING MAY 17, 2003.
D. APPOINTMENT OF ALTERNATE MEMBER #2, RITA KARPIE TO A REGULAR MEMBER ON THE
ENVIRONMENTAL ADVISORY BOARD WITH A TERM JUNE 19, 2002 THROUGH JUNE 19, 2004.
E. REAPPOINTMENT OF XOCHITL ROSS TO THE BOARD OF ADJUSTMENT WITH A TERM JUNE 19, 2002
THROUGH JUNE 19, 2005.
Mayor Wille asked if the Town Commission would like to remove any items from the consent agenda for further
discussion. There were no requests.
VICE MAYOR SMITH MOVED, SECOND COMMISSIONER GUGLIETTA TO APPROVE THE CONSENT AGENDA
AS PRESENTED. ACCEPTANCE OF RESIGNATION OF ROBERT MORSE FROM THE PLANNING AND ZONING BOARD;
APPOINTMENT OF ALTERNATE MEMBER #1, DAVID CAMPBELL TO A REGULAR MEMBER ON THE PLANNING AND
ZONING BOARD WITH A TERM ENDING OCTOBER 20, 2002; APPOINTMENT OF ALTERNATE MEMBER #2, BRADLEY
STALPES TO THE ALTERNATE MEMBER #1 ON THE PLANNING AND ZONING BOARD WITH A TERM ENDING MAY 17,
2003; APPOINTMENT OF ALTERNATE MEMBER #2, RITA KARPIE TO A REGULAR MEMBER ON THE ENVIRONMENTAL
ADVISORY BOARD WITH A TERM JUNE 19, 2002 THROUGH JUNE 19, 2004; AND REAPPOINTMENT OF XOCHITL
ROSS TO THE BOARD OF ADJUSTMENT WITH A TERM JUNE 19, 2002 THROUGH JUNE 19, 2005.
VOTE: ALL AYES. MOTION CARRIED.
VII. OLD BUSINESS
A. DISCUSSION AND POSSIBLE ACTION REGARDING OAK STREET PEDWAY
Town Manager Hoskovec stated that the Town held a workshop on Thursday evening, June
13th for about 1 hour and 45 minutes with Barbara Meyer, Brevard County Bicycle/Pedestian Safety
Coordinator, Commissioner Walters and 15 residents to discuss plans to install a pedway on Oak
Street from Ocean Avenue south to Highway A1A. Town Manager Hoskovec stated that so far
the plan is to place the pedway on the east side of Oak Street, but, residents did request that the
Town contact Florida Power and Light to obtain a price to move the poles on the west side of the
road. Town Manager Hoskovec stated that the idea of a pedway seemed to be more accepted as
the meeting progressed as it was pointed out to the residents that the project will be done in
conjunction with the stormwater drainage project and that traffic calming measures are planned
with the addition of landscaping to the area.
Town Manager Hoskovec stated that he is not ready to make a recommendation to the Town
Commission at this time as he is planning an additional meeting with the residents and is waiting
for a cost from Florida Power and Light Company. Town Manager Hoskovec stated that the
County will have a landscape architect look at a couple of parcels regarding the property owner's
concerns about their existing landscaping.
Commissioner Crispen asked if the County is going to be doing any preliminary designs for the
pedway? Town Manager Hoskovec advised that the County is pulling the plans from 1995 and
they are amending them regarding landscaping and obstacle changes.
Commissioner Walters stated that it is his understanding that at this point, we are trying to find
the least costly way to install the pedway on either the east or west side of Oak Street, and in the
meantime, Barbara Meyer is looking to see the cost for both sides of the road without regard for
the light poles as Florida Power and Light will give us this cost. Town Manager Hoskovec stated
that this is correct.
Commissioner Guglietta asked if Mr. King was present at the pedway meeting as he is concerned
about the traffic calming measures. Town Manager Hoskovec advised that he was present and
the traffic calming issues will be addressed.
Mayor Wille opened the meeting up for public comments regarding the pedway plan.
Martha Russo, 420 Sunset Boulevard commented that a few years' ago she was a representative
of the Gemini Elementary School PTA and they had asked for a pedway on Pine Street and the
plan never went through and asked if the Town can look at Pine Street for the pedway? Town
Manager Hoskovec stated that he is aware of this and that he understands that the problems are
that there are right-of-way obstacles in this area and it does not incorporate the children who live
on the east side of Town. Town Manager Hoskovec stated that if the pedway is put on the east
side of Oak Street, the crossing guard will be moved in front of Gemini School, which will give
the Town better control and all children will have easy access to the pedway.
Mayor Wille pointed out that the Town is very concerned about bicycle and pedestrian safety
and the County impact fee money will pay for the majority of this project as it is on a County
road. Mayor Wille acknowledged that Pine Street is the recognized path for many residents for
transiting the Town from north to south.
Bill Stacey, 610 Hibiscus Trail stated that he would like to see the pedway installed on the west
side of Oak Street.
Mike King, 1401 Oak Street stated that some areas on Oak Street have 100 feet of right-of-way
and some areas have 50 feet and commented that the County is talking about an 8-foot sidewalk
and he does not feel an 8-foot sidewalk is appropriate in the areas with the 50-foot right-of-way.
Commissioner Walters responded that Barbara Meyers had stated that the County will work with
the residents on the pedway and this issue can be addressed.
Mayor Wille stated that there is no action to be taken at this time and options will be presented
for consideration in the future.
B. DISCUSSION AND POSSIBLE ACTION REGARDING HANDRAIL SYSTEM FOR MELBOURNE BEACH
MUNICIPAL PIER.
Town Manager Hoskovec stated that at a workshop held at the end of May, the Town discussed
the handrail system and advised that Gail Jones of Outlaw and Jones submitted drawings of
handrail options for the pier that were recommended by the state historical architect. Town
Manager Hoskovec advised that there are no cost estimates included as we do not know
how the different handrails will be installed, but, the lexanne railing system will be cost prohibitive and will not allow any
cross-wind through it.
At this point, Amy Adams, grant consultant and Gail Jones of Outlaw and Jones came forward and addressed the
Town Commission regarding the handrail system update for the pier. Ms. Adams stated that Walt Marder, State
Historic Preservation Architect submitted these options as requested after the May 30th workshop.
Mr. Jones advised that the stainless steel cable drawing indicates that the cable will be put on the inside of the piling,
just under the wood cap and stated that there are other options available such as running the cable through the center
of the pilings or put the cables on the outside, which would prevent people from standing on the cable. Mr. Jones
advised that he also believes the lexanne railing system will be cost prohibitive and stop any flow of air and will not
withstand ultra violet rays and will discolor and may crack.
After a discussion regarding the options of the handrail systems, Commissioner Crispen asked if a decision is needed
on this tonight? Ms. Adams stated that the Town is in the process of waiting for the Interlocal Agreement to allow the
funds to come down from the Department of Transportation and the engineering design does have to be approved by the
Department of Transportation. The Town Commission requested that staff provide the minimum number of cables
to meet ADA requirements, total cost, and location of cables.
IT IS THE CONSENSUS OF THE TOWN COMMISSION THAT OPTION #2, STAINLESS STEEL CABLE IS THE
MORE ACCEPTABLE OF THE THREE (3) OPTIONS FOR THE HANDRAIL SYSTEM, AND AT A FUTURE MEETING,
THE TOWN COMMISSION WILL BE PROVIDED WITH GUIDELINES, OPTIONS AND PRICING REGARDING THE
HANDRAIL SYSTEM.
The Town Commission requested that staff come up with an annual maintenance program
for the pier, pavilion, Ryckman Park, community center and Loggerhead Park Preserve.
VIII. NEW BUSINESS
A. PUBLIC HEARING - RESOLUTION NO. 706
A RESOLUTION OF THE TOWN OF MELBOURNE BEACH, BREVARD COUNTY, FLORIDA ADOPTING THE
FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION "NOTICE OF LIMITATION OF USE/SITE
DEDICATION" AS A REQUIREMENT OF FUNDING RECEIVED FOR IMPROVEMENTS TO RYCKMAN PARK;
SETTING FORTH RECORDING REQUIREMENTS OF THIS RESOLUTION AND REQUIRED ATTACHMENTS;
PROVIDING AN EFFECTIVE DATE.
Town Attorney Gougelman read Resolution No. 706 by title. Town Manager Hoskovec stated
that this is a requirement of the FRDAP grants the Town received to renovate Ryckman Park.
Mayor Wille opened the public hearing for comments from the public regarding Resolution No.
706. There were no public comments.
Commissioner Guglietta recommended that the word, "gazebo" be changed to "pavilion" in the
first paragraph of the resolution.
Town Attorney Gougelman stated that the Town is placing a limitation on the way Ryckman
Park can be used in perpetuity by recording these items in the public records and suggested that
the Town use the legal description of the park and not the site map.
COMMISSIONER GUGLIETTA MOVED, SECOND COMMISSIONER CRISPEN TO
ADOPT RESOLUTION NO. 706, A RESOLUTION OF THE TOWN OF MELBOURNE
BEACH, BREVARD COUNTY, FLORIDA ADOPTING THE FLORIDA DEPARTMENT
OF ENVIRONMENTAL PROTECTION "NOTICE OF LIMITATION OF USE/SITE
DEDICATION" AS A REQUIREMENT OF GRANT FUNDING RECEIVED FOR
IMPROVEMENTS TO RYCKMAN PARK; SETTING FORTH RECORDING
REQUIREMENTS OF THIS RESOLUTION AND REQUIRED ATTACHMENTS;
PROVIDING AN EFFECTIVE DATE AS AMENDED TO CHANGE THE WORD
"GAZEBO" TO "PAVILION" IN THE FIRST PARAGRAPH OF THE RESOLUTION AND
TO RECORD THE LEGAL DESCRIPTION RATHER THAN THE SITE MAP OF
RYCKMAN PARK.
VOTE: ALL AYES. MOTION CARRIED.
B. DISCUSSION AND POSSIBLE ACTION REGARDING AN AMENDMENT TO THE TOWN ATTORNEY'S
AGREEMENT
Town Manager Hoskovec reported that several months ago, our Town Attorney had issued his
request for resignation and at this time, he has withdrawn his resignation and requested an
amendment to his agreement to increase his rate of pay.
Commissioner Walter requested an amendment to Page 3 of the First Amendment to Agreement
for Legal Services, Page 3, item B. the second sentence reads, "The Town Manager may
approve use of special counsel for an expenditure not exceeding $1,000 in legal fees payable to
the special legal counsel". Commissioner Walters stated that he would like this sentence left in
the contract, but add the following, "and shall report such expenditure to the Town Commission
within five (5) working days". Commissioner Walters stated that either the Town Attorney or
Town Manager needs to notify the Town Commission when that $1,000 is expended and the
reasons.
Town Attorney Gougelman commented that this would be a policy of the Town Commission as
to how the use of special counsel will be handled if the Commission does not give prior approval
of the use of the special counsel. Vice Mayor Smith stated that she believes it should be up to
the Town Manager to notify the Town Commission before we get to that $1,000 mark.
Town Attorney Gougelman stated that this is a contract between the Town and Town Attorney
and this section should be taken out of this contract.
The Town Commission requested that staff come back with a policy regarding the Town
Manager's use of special counsel for approval by the Town Commission.
COMMISSIONER WALTERS MOVED, SECOND VICE MAYOR SMITH TO APPROVE
THE AMENDMENT TO THE TOWN ATTORNEY'S AGREEMENT AS PRESENTED AND
DELETE THE LAST TWO (2) SENTENCES IN PARAGRAPH B. ON PAGE 3 OF THE
FIRST AMENDMENT TO AGREEMENT FOR LEGAL SERVICES.
VOTE: ALL AYES. MOTION CARRIED.
C. PUBLIC HEARING - RESOLUTION NO. 707
A RESOLUTION OF THE TOWN OF MELBOURNE BEACH, BREVARD COUNTY, FLORIDA AUTHORIZING
INTERDEPARTMENTAL TRANSFERS FOR FISCAL YEAR 2001-2002 GENERAL FUND BUDGET; PROVIDING
AN EFFECTIVE DATE.
Town Attorney Gougelman read Resolution No. 707 by title. Town Manager Hoskovec stated that this budget
amendment is for the Community Center grant expenditures as the Town did not include our match in the budget
and this will take care of this issue.
Mayor Wille opened the public hearing for comments from the public regarding Resolution No.
707. There were no public comments.
VICE MAYOR SMITH MOVED, SECOND COMMISSIONER GUGLIETTA TO ADOPT RESOLUTION NO. 707,
A RESOLUTION OF THE TOWN OF MELBOURNE BEACH, BREVARD COUNTY, FLORIDA AUTHORIZING
INTERDEPARTMENTAL TRANSFERS FOR FISCAL YEAR 2001-2002 GENERAL FUND BUDGET; PROVIDING
AN EFFECTIVE DATE.
VOTE: ALL AYES. MOTION CARRIED.
IX. REPORTS:
A. TOWN ATTORNEY
Town Attorney Gougelman reported that the Town will be receiving a letter next week from him
regarding a request for an opinion on the Melbourne Beach Volunteer Fire Department, the
Sunshine Law and Public Records Law. Town Attorney Gougelman stated that based on the
current law, the public records law will be applicable to the volunteer fire department and it is
unclear whether or not the Sunshine Law is applicable to the volunteer fire department.
Commissioner Walters asked for clarification from Town Attorney Gougelman when it is
appropriate for a Commission member to make a motion.
B. TOWN MANAGER
Town Manager Hoskovec reported that he made an emergency expenditure of $3,467.29
yesterday to repair the air conditioning unit in the Community Center.
Town Manager Hoskovec reported that Hoyman, Dobson and Company will be performing
part of the audit for the Clerk of Circuit Court regarding the traffic citation funds owed. Town
Manager Hoskovec advised that the Town has done research and advised that the numbers are a
lot lower according to our records. Commissioner Walters asked how this is going to affect our
budget if we have to pay back some funds each month? Town Manager Hoskovec advised that
according to our budget report, our expenditures for the year are at 42% and our revenues are at
68% and if we keep a handle on expenditures, we will be okay.
COMMISSIONER WALTERS MOVED, SECOND COMMISSIONER GUGLIETTA THAT
THE TOWN MANAGER IS DIRECTED TO CONDUCT AN INVESTIGATION TO
DETERMINE HOW THE TOWN FAILED TO ASCERTAIN THE CLERK OF THE COURT
WAS SENDING EXCESSIVE FINE REVENUE FOR MORE THAN A YEAR, IN
ADDITION, THE INVESTIGATION SHOULD DETAIL WHY AND HOW THE TOWN
FAILED TO TAKE NECESSARY LEGAL ACTION TO PROTECT THE RIGHTS OF THE
TOWN IN THIS MATTER.
Commissioner Walters stated that he wants to find out why this happened and find out how we
can prevent it in the future, especially if a department head advises the Town Manager of a
serious problem and that something is done about it. Commissioner Walters stated that in his
opinion, this situation could have been resolved a year and a half ago.
Commissioner Crispen stated that he would like to see this addressed also and the Town
Manager is working on this and will be making recommendations. Commissioner
Crispen stated that he does not know if the Town will ever know how this happened and that he
would rather have the Town Manager spend his time working on a policy to make sure we have
accounting controls in place to cover intergovernmental fund relationships such as this.
Commissioner Crispen advised that he is not interested in going back in time to find out how this
may have happened.
Vice Mayor Smith stated that you cannot go back into a person's head and find out why they did
or did not do what they should have. Vice Mayor Smith stated that the Town Manager could
find memos that were received by the former Town Manager and review those, but that would be
as far as he could go with an investigation.
Town Manager Hoskovec stated that he would like to make budget policies to carry forward to
check items such as this.
Mayor Wille stated he was not privy to the memos Commissioner Walters has referred to and
stated that he does not want to pursue an investigation of this issue. Mayor Wille stated that the
Town had added hundreds of thousands of dollars back into the reserves as a result of
responsible work by the Commission, Manager and department heads.
Commissioner Walters requested to withdraw his previous motion. Commissioner Guglietta
agreed to withdraw his second to the previous motion.
Commissioner Guglietta agreed with all comments and stressed the fact that the Town needs to
put something in writing that clearly states that if something like this happens again, we will know.
COMMISSIONER WALTERS MOVED, SECOND COMMISSIONER GUGLIETTA TO
COMPEL THE TOWN MANAGER AND FINANCE CLERK AND/OR THEIR DESIGNEE
TO REPORT TO THE TOWN COMMISSION ANY FINANCIAL CHANGES THAT OCCUR
TO THE BUDGET THROUGHOUT THE YEAR.
VOTE: ALL AYES. MOTION CARRIED.
Town Manager Hoskovec reported that the easements have been signed for the Pelican and
Anchor Key drainage project and we are ready to bid the project. Town Manager Hoskovec
reported that the Pine Street resurfacing is on hold as it has been raining, but, they should be
finished within the next two (2) weeks. Town Manager Hoskovec reported that the A1A
resurfacing and traffic signal installation project should be finished within the next two (2)
weeks. Town Manager Hoskovec stated that the St. Johns River Water Management District is
reviewing the Stormwater Masterplan as prepared by Outlaw Engineering and will be submitting
their comments to the Town. Town Manager Hoskovec reported that July 1st is the cut off date
to receive applications for the Chief of Police position.
Commissioner Guglietta requested that he view the tennis court lights after the meeting this
evening as he has received a lot of e-mails regarding the bulbs being out. Town Manager
Hoskovec asked that Commissioner Guglietta stop by during the daytime and the Public Works
Department will assist him.
Commissioner Walters asked for a final amount spent on Ryckman Park showing how much was
spent on the improvement and how much we are over budget.
C. TOWN COMMISSIONERS
Commissioner Guglietta reported that he attended the Institute for Elected Municipal Officials
this month and recommended it highly for other Commissioners to attend.
Commissioner Walters stated that he attended the meeting regarding the pedway and advised that
the Town Manager did an outstanding job of controlling the meeting and keeping everyone
focused on the subject.
Commissioner Walters stated that he mentioned in the December 19th meeting that the minutes
were months behind and stated that he is disappointed that the minutes are not caught up yet and
he is disappointed that someone was given an increase in salary to do this job and it is not done.
Commissioner Guglietta stated that when he attended the Elected Municipal Official's seminar,
he learned that the State Constitution and Sunshine Law states that the minutes of the meeting
will be done in the most expedient fashion and manner and that he has talked to the Town
Manager about this as we are subject to penalty and review.
COMMISSIONER WALTERS MOVED, SECOND COMMISSIONER GUGLIETTA THAT
THE CURRENT RECEPTIONIST POSITION BE IMMEDIATELY ELIMINATED AND
THAT A NEW POSITION CREATED ENTITLED DEPUTY TOWN CLERK. THE TOWN
MANAGER IS AUTHORIZED TO ADVERTISE AND HIRE A QUALIFIED APPLICANT
WHO HAS THE NECESSARY SKILLS AND CAN SUCCESSFULLY MANAGE MULTIPLE
TASKS. THE QUALIFIED APPLICANT SHOULD BE CAPABLE OF PERFORMING THE
DUTIES OF TOWN CLERK AND SHALL BE UNDER THE DIRECTION AND CONTROL
OF THE TOWN CLERK TO INCLUDE ASSISTING IN COMPLETION OF THE TOWN
MINUTES. STARTING SALARY BASED ON QUALIFICATIONS.
Commissioner Crispen stated that he has a problem with the Town Commission managing these
types of operational issues, but does not disagree with what is being said. Commissioner Crispen
stated that he believes the Town Commission should give the Town Manager a period of time to
get these minutes caught up.
Vice Mayor Smith stated that she is going to make a proposal to change the job description back
to the way it was, hired by the Town Manager, supervised by the Town Clerk, but would like to
see what has been looked into by the Town Manager.
Town Manager Hoskovec stated that he has checked with court reporters and transcriptionists to
see if someone can come in to do the minutes, but, they will not do this. The best way is to take
the tapes away from here and we cannot do that. Town Manager Hoskovec state that Jane is also
the Building Officials and my assistant and there are other tasks. Town Manager Hoskovec
stated that if you go ahead and make a Deputy Town Clerk position, he has no Administrative
Assistant at that point.
Mayor Wille stated that he is opposed to this motion and the Town Commission needs more due
deliberation and recommendations regarding the staff positions. Mayor Wille stated that the
Manager will have no assistant if we do this.
After a discussion, Commissioner Walters withdrew his motion and Commissioner Guglietta
withdrew his second to the motion.
Mayor Wille stated that the Town Commission is coming up on performing its first evaluation of
the Town Manager and had discussed that the point rating system was somewhat skewed and
presented a rating system for discussion and consideration at the next meeting.
Mayor Wille reported that a Water System Advisory Board meeting was held at the request of
the South Beaches Coalition to discuss the quality of the distribution system on the beaches and
the City of Melbourne provided a capital improvement program with their future plans for
replacement of old pipes.
X. ADJOURNMENT
VICE MAYOR SMITH MOVED, SECOND COMMISSIONER CRISPEN TO ADJOURN.
VOTE: ALL AYES. MOTION CARRIED.
The regular meeting of the Town Commission of the Town of Melbourne Beach, Florida
adjourned at 9:54 p.m.
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ROBERT D. WILLE, MAYOR
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CYNTHIA E. MASNY, CMC
TOWN CLERK
Note: a mechanical recording has been made of the foregoing procedures of which these minutes are a part
and is on file in the office of the Town Clerk.
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