TOWN OF MELBOURNE BEACH
MINUTES
TOWN COMMISSION - SPECIAL MEETING
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TUESDAY
JUNE 5, 2001
5:30 P.M.
COMMUNITY CENTER
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A special meeting of the Town Commission of the Town of Melbourne Beach, Florida was
called to order by Mayor Wille at 5:30 p.m. on Thursday, June 5, 2001 in the Community Center.
Mayor Wille also led the Pledge of Allegiance to the Flag.
Present: Mayor Wille
Vice Mayor Remark
Commissioner Smith
Commissioner Stacey
Commissioner Stark (arrived 5:40 p.m.)
Others Present: Town Manager Ciummo
Public Works Director Powers
Sheryl Alberga, Jeanne Allen and
Ann Downing, Williams Building Ad
Hoc Committee Members
Town Clerk Masny
I. REPORT REGARDING WILLIAMS BUILDING AD HOC COMMITTEE'S
RECOMMENDED PLAN FOR REHABILITATION AND USE OF THE WILLIAMS
BUILDING, DISCUSSION AND POSSIBLE ACTION (REQUESTED BY VICE
MAYOR REMARK)
Vice Mayor Remark updated the Town Commission regarding a meeting she attended with
County Commissioner Nancy Higgs and the Williams Building Ad Hoc Committee. Vice Mayor
Remark reported that the Town will need to forward a letter of support of the proposal to the
County Commission. Vice Mayor Remark stated that the County is offering a lease of the site
for $1.00 annually over a 25 year period and the Town Attorney could draw up an interlocal
agreement so that the County can carry the insurance.
Vice Mayor Remark reported that the Town and County will have to negotiate who will maintain
the structure, who will pay the utilities and insurance for the structure, and who will provide the
police protection. Vice Mayor Remark stated that the Williams Building Ad Hoc Committee
will do the scheduling for use of the building and the Town will issue the building permits and
do the required inspections.
Mayor Wille asked Town Manager Ciummo if she has assessed the impact of the proposal on the
Town and if she has the ability to make any recommendations? Town Manager Ciummo stated
that she has not assessed the financial impact on the Town, but, the Committee has received a lot
of commitments to rehabilitate the structure and stated that the Town could provide minimal
support in terms of contributing toward the maintenance and act as the fiscal agent for the
Williams Building Committee fund. Town Manager Ciummo stated that the Town's
contribution could be to take care of the grounds with Public Work's staff. Sheryl Alberga,
Chairman of the Williams Building Ad Hoc Committee reported the Committee's ideas
regarding the rehabilitation of the structure and stated that the Committee can schedule the
speakers and requested that the Town staff answer the telephone inquiries and schedule the
building meetings and hold the key for the building. Town Manager Ciummo stated that with
additional staff, the Town staff could do this extra work. Ms. Alberga stated that the Committee
could come up with a monitored answering machine.
Mayor Wille stated that the County wants to pass on the rehabilitation of the facility and the
maintenance of the facility, it would be appropriate that the Town staff control the scheduling of
the facility.
Jeanne Allen of the Williams Building Ad Hoc Committee came forward and reported that the
Committee sent letters to contractors and has received a lot of offers to help and that she has
worked with contractors all her life and she trusts these people and thinks they will follow
through on their offers.
Mayor Wille suggested that the site be identified on a site plan or survey because of the
recreational demands, such as a possible trail head on this property to show how this will impact
the Town's control. Ms. Alberga advised that she mentioned this to Commissioner Higgs and
she did not seem to think this would be an issue on this property as there are rest room facilities in
areas such as Spessard Holland, Coconut Point and the convenience stores. Ms. Alberga stated
that in the future, if the Town did want to make it a trail head, the Committee could block off the
exhibit area.
Mayor Wille asked the Committee what they see as the Town's historical building priorities?
Ms. Alberga stated that the Ryckman House could be made as a replica of an old house and used
as a meeting area for some of the Town Boards. Ann Downing of the Williams Building Ad Hoc
Committee stated that the Committee envisions the Ryckman House as a typical house in the
Melbourne Beach community and the Williams Building would be called the South Beaches
Historical Center.
Vice Mayor Remark suggested that tonight, the Town Commission should decide whether or not
to do the letter of support to the County and do the details after Williams Building Committee
reviews their budget with the Town Manager. Mayor Wille stated that he understood that the
Commission was going to look to staff and volunteers to get together to work on the specifics for
the letter and the Town Commission will review a letter of support at the regular June meeting.
The Town Commission advised the Williams Building Ad Hoc Committee members that they
need to define what the intended use of the building is before they get into the restoration work
because that will determine how the building is finished off.
Commissioner Stacey suggested that the Town Commission take up agenda item IV, at this time
while the Williams Building Ad Hoc Committee members are present.
IV. DISCUSSION AND POSSIBLE ACTION REGARDING RELOCATION OF OLD
POST OFFICE STRUCTURE
Town Manager Ciummo reported that the Post Master advised the Town that they will require
the old post office structure be moved within six (6) weeks because of their renovation project.
Mayor Wille stated that the Town Manager has mentioned moving the post office to Ocean Park
and asked where the location could be? Vince Powers, Public Works Director stated that the
only place in Ocean Park would be in the northwest corner area. Town Manager Ciummo asked
about the southwest corner. Town Manager Ciummo stated that staff has not looked into where
to relocate the old post office because we aren't sure the Town Commission wants to save it.
Commissioner Smith stated that we should know how much it will cost to move it and wherever
we move it may have to meet hurricane wind loads.
Vice Mayor Remark stated that it could be relocated to where the strip of land where the island is
in the parking lot near Ocean Park.
Commissioner Stacey stated that he would not support this structure in Ocean Park because of a
concern with security during night time hours. It was discussed that there is lighting in the
southwest corner of the park.
Vice Mayor Remark and Commissioner Stacey suggested placing the old post office in the
location of the pump house on the river, which would be in keeping with its original placement.
Public Works Director Powers suggested that after the County removes the pump house it be
placed in this area.
The Williams Building Ad Hoc Committee agreed that they prefer that the old post office
structure be placed in a location more in keeping with its original placement near the pier.
The Town Commission suggested that the Public Works Director and Gail Jones of Outlaw
Engineering find out from Dick Martins the status of the pump house removal for relocation of
the old post office structure, the Parks Board needs to make a recommendation to the Town
Commission regarding the relocation of the structure, the Town Commission needs the cost of
moving and relocating the structure, and the Building Official needs to let the Town know what
is required as far as tie downs/pad is concerned.
II. APPROVAL OF AN AGREEMENT WITH CREECH ENGINEERS, INC. FOR
GRANT ADMINISTRATION SERVICES FOR ANCHOR AND PELICAN KEY
BAFFLE BOX GRANTS
Town Manager Ciummo stated that when the Town contracted with Creech Engineers, Inc., we
agreed that they would do the administration for the grant and $10,000 has been included into the
funding proposal. Town Manager Ciummo stated that this had been agreed upon previously, but,
the felt it should come back for approval.
Vice Mayor Remark asked if the $10,000 agreed upon prior to this is covered in the grant? Town
Manager Ciummo stated that it is.
VICE MAYOR REMARK MOVED, SECOND COMMISSIONER STACEY TO APPROVE
AND AGREEMENT WITH CREECH ENGINEERS, INC. FOR GRANT ADMINISTRATION
SERVICES FOR ANCHOR AND PELICAN KEY BAFFLE BOX GRANTS IN THE
AMOUNT OF $10,000.
VOTE: ALL AYE. MOTION CARRIED
III. APPROVAL OF PROPOSAL TO RESURFACE TENNIS COURTS AND
REPLACE FENCE AS PER PROPOSALS RECEIVED
Town Manager Ciummo advised that the fence at the tennis courts needs to be replaced and if the
Town does not do both the resurfacing and fence replacement at the same time, it will impact the
surface of the tennis courts.
Mayor Wille asked if there was a willingness by the Tennis Association to do the fence? Town
Manager Ciummo stated that the Town would have to ask them. Vice Mayor Remark stated that
there are local fencing companies and maybe the fence could go out to bid. Town Manager
Ciummo stated that she believes the best thing to do is let the one company do the entire project.
COMMISSIONER SMITH MOVED, SECOND COMMISSIONER STACEY TO APPROVE THE
PROPOSAL FROM VARSITY COURTS TO RESURFACE THE TENNIS COURTS AND
REPLACE THE FENCING. STAFF TO RECOMMEND TYPE OF FENCING AFTER FURTHER
RESEARCH REGARDING ALTERNATIVES PROVIDED.
VOTE: ALL AYES. MOTION CARRIED.
Commissioner Stark reported that last year the Town Commission had requested to know when
Bill Roffey will be in Town so that he could be recognized for his service as Fire Chief and
reported that he will be in Town this month.
It is the consensus of the Town Commission that the Town Clerk order a plaque for Bill Roffey
to be presented to him at the June 20th regular meeting.
V. ADJOURNMENT
COMMISSIONER STARK MOVED, SECOND COMMISSIONER SMITH TO ADJOURN.
VOTE: ALL AYES. MOTION CARRIED.
The special meeting of the Town Commission of the Town of Melbourne Beach, Florida
adjourned at 7:30 p.m.
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ROBERT D. WILLE, MAYOR
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CYNTHIA E. MASNY, CMC
TOWN CLERK
NOTE: A mechanical recording has been made of the foregoing procedures of which these minutes are a part and
is on file in the office of the Town Clerk.
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