TOWN OF MELBOURNE BEACH
MINUTES
TOWN COMMISSION - REGULAR MEETING
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WEDNESDAY
May 14, 2003
7:00 p.m.
TOWN HALL
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A regular meeting of the Town Commission of the Town of Melbourne Beach, Florida was called to order by
Vice Mayor Smith at 7:00 p.m. on Wednesday, May 14, 2003 in the Community Center. Vice Mayor Smith also
led the Pledge of Allegiance. Vice Mayor Smith asked for a moment of silence for our service men and women
Present:
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Vice Mayor Smith
Commissioner Price (arrived late)
Commissioner Walters
Commissioner Wilson
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Absent:
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Mayor Crispen
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Others Present:
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Town Attorney Gougelman
Town Manager Hoskovec
Police Chief Loizzo
Finance Manager Matthews
43 members of the public
Town Clerk Masny
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Vice Mayor Smith read a statement from Mayor Crispen into the record. “I am having a minor medical procedure
tomorrow morning. The preparatory activities that I started at 4:00 p.m. this afternoon have made it very difficult
for me to attend and lead tonight's meeting. As a result, I have asked Vice Mayor Smith to run tonight's meeting.
Thank you for your understanding and have a civil and productive meeting. Mayor Crispen.”
I. CHANGES TO THE AGENDA
Town Manager Hoskovec asked that agenda item X. B. be removed from the agenda as the county is still working
on the interlocal agreement. There were no additional changes to the agenda.
II. PRESENTATIONS BY SPECIAL GUESTS: JACK ROOD, ARCHITECTS IN ASSOCIATION, ROOD AND
ZWICK, INC. - APPROVAL OF EXTERIOR COLORS FOR MUNICIPAL COMPLEX.
Jack Rood, Architects in Association, Rood and Zwick, Inc. presented copies of color schemes to the Town
Commission and audience for the exterior of the municipal complex. Mr. Rood advised that there will be white
trim, doors and shutters on the building with the color choices of seafoam green, pale blue or light tan.
Commissioners Price, Wilson and Walters commented that they prefer the light blue with the white trim. Town
Manager Hoskovec commented that staff recommends a solid color of either green or blue.
Vice Mayor Smith opened the meeting for comments from the public regarding the color selection.
Martha Remark, 707 Atlantic Street commented that she would like the multi-color scheme as in the original
concept design. Mr. Rood commented that there was a lot of discussion over the color scheme and with the
multi-color scheme the building looked too busy and too comical and it may look better as one color with the
Public Works Department being yellow and the Community Center being coral. Mr. Rood commented that in
the future, the Town can always paint the building differently.
COMMISSIONER WALTERS MOVED, SECOND COMMISSIONER PRICE THAT THE TOWN COMMISSION
APPROVE COLOR SCHEME “A”.
VOTE: ALL AYES. MOTION CARRIED.
III. PROCLAMATIONS AND AWARDS
A. PROCLAMATION FOR MAY 21, 2003 AS JOYCE PARTEN DAY IN MELBOURNE BEACH.
Vice Mayor Smith read a proclamation into the record proclaiming May 21, 2003 as Joyce Parten Day and
presented the proclamation to Joyce Parten.
B. PROCLAMATION FOR MAY 2003 AS CIVILITY MONTH.
As there was no one present to accept the proclamation for Civility Month, Vice Mayor Smith requested that
the Town Clerk mail the proclamation.
C. NANCY SMITH TO PRESENT CITIZEN’S EMERGENCY RESPONSE TEAM CERTIFICATES TO
MELBOURNE BEACH POLICE DEPARTMENT
Nancy Smith from Brevard County Emergency Management Department advised that Melbourne Beach had
nineteen (19) people complete the Citizen’s Emergency Response Team program, which included citizens as
well as Police Officers. Town Manager Hoskovec, Vice Mayor Smith and Nancy Smith presented certificates
and backpacks to the graduates of the Citizen’s Emergency Response Team.
D. MELBOURNE BEACH POLICE OFFICER OF THE MONTH FOR MARCH 2003.
Police Chief Loizzo presented James Dixon as Melbourne Beach Police Officer of the month for March 2003.
E. MELBOURNE BEACH POLICE OFFICER OF THE MONTH FOR APRIL 2003.
Police Chief Loizzo presented Melanie Griswold as Melbourne Beach Police Officer of the month for April 2003.
F. MELBOURNE BEACH POLICE DEPARTMENT AWARDS FOR PROMOTING SAFETY AND EDUCATION OF
THE YOUTH OF OUR COMMUNITY.
Chief Loizzo commented that he is proud of Officer Smith and the involvement he has had with the children at
Gemini Elementary School. Officer Smith explained the video news program at Gemini Elementary School and
showed a video of the “bloopers” of the program. Office Smith presented awards to Gemini School teacher
Karen Kilianek and students John Coenig and Jesse Greene for their involvement in the program of promoting
safety and education of the youth of our community. Officer Smith was also able to obtain two (2) passes to
SeaWorld in Orlando, Florida for the two (2) Gemini Elementary School students involved in the program.
G. DONNIE PRICE, PARKS BOARD CHAIRMAN TO PRESENT CERTIFICATE OF APPRECIATION TO
LALLY COLLINS.
Ms. Collins was not present to accept her certificate and Parks Board Chairman Donnie Price read a certificate
of appreciation to be delivered to Lally Collins for her organizing this year’s Easter egg hunt Chairman Price
advised that the Town had over 500 children at the Easter egg hunt this year.
IV. NON-SCHEDULED CITIZEN COMMENTS (3-MINUTE LIMIT, PLEASE)
Ron Gallagher, 318 Third Avenue, complimented all departments and thanked all involved in organizing Founders
Day. Mr. Gallagher commented that the cleanup after the event was excellent.
Paul Guglietta, 318 Fourth Avenue, commented that he would like to read into the record a letter from the State
of Florida, Commission on Ethics dated April 29, 2003. Mr. Guglietta stated that the letter is to the Honorable
Jeb Bush, Governor, The Capitol in Tallahassee, Florida regarding Complaint Number 02-148, reference Mark
Crispen. “Dear Governor Bush, The State of Florida Commission on Ethics has completed a full and final
investigation of a complaint filed against Mr. Mark Crispen, who serves on the Melbourne Beach Town Commission.
Pursuant to Section 112.324(8), Florida Statutes, we are reporting our findings to you in the case. Therefore, we
are enclosing a copy of our file and the Final Order and Public Report in this matter. As we have found Mr. Crispen
violated Section 112.3145, Florida Statutes, in the manner described in the Joint Stipulation of Fact, and
Recommended Order, we recommend that he pay a civil penalty in the amount of $300. If we may be of any
assistance to you in your deliberations, please do not hesitate to contact us. We would appreciate your informing
us of the manner in which you dispose of this matter. For information regarding the collection of this civil penalty,
please contact the Office of the Attorney General, Ms. Virlinda Doss, Assistant Attorney General.
Sincerely Bonnie J. Williams Executive Director”. Mr. Guglietta stated that he is sorry the Mayor is not at the
meeting and stated that in August, as soon as he gets a quarter of his term in, he will start a recall on Mayor
Crispen for malfeasance in office for not properly following State of Florida laws and regulations.
V. APPROVAL OF MINUTES: APRIL 3, 2003 SPECIAL MEETING,
APRIL 16, 2003 REGULAR MEETING,
APRIL 24, 2003 SPECIAL MEETING,
APRIL 24, 2003 WORKSHOP AND
APRIL 30, 2003 JOINT WORKSHOP.
COMMISSIONER PRICE MOVED, SECOND COMMISSIONER WALTERS TO APPROVE THE MINUTES OF
APRIL 3, 2003 SPECIAL MEETING, APRIL 16, 2003 REGULAR MEETING, APRIL 24, 2003 SPECIAL MEETING,
APRIL 24, 2003 WORKSHOP AND APRIL 30, 2003 JOINT WORKSHOP.
VOTE: ALL AYES. MOTION CARRIED.
VI. REPORTS BY ANY TOWN BOARD OR COMMITTEE SUBMITTING A REPORT:
DISCUSSION AND POSSIBLE ACTION REGARDING A RECOMMENDATION BY THE PARKS BOARD TO
HOLD A VOLLEYBALL CAMP.
Donnie Price, Parks Board Chairman reported that Founders Day was a success and that one set of the bocce
covers were received by the Town and are now in place.
Chairman Price introduced Josh Bolduc and Jared Williams and advised that they have been talking with the
Parks Board and have put together a packet to request that they be allowed to hold a volleyball camp at Ocean
Park. Chairman Price advised that the Parks Board supports the camp.
Mr. Bolduc and Mr. Williams addressed the Town Commission and requested funds to make improvements to
the volleyball courts to replace the volleyball courts with nets that are adjustable to change the height of the
nets for children and women when they play. Mr. Bolduc and Mr. Williams advised that there are no beach
volleyball camps in the area, only indoor camps and they feel this camp would be a benefit to the Town and
would get youths involved in sports and physical fitness.
Commissioner Wilson asked if Mr. Bolduc and Williams have ever run a camp before and they advised that
they both coach, but this camp will be the first one. Commissioner Wilson asked how the nets will be made
adjustable? Mr. Bolduc advised that it will be a pulley net system and Mr. Williams advised that the attachments
are currently corroded and the height cannot be changed. Chairman Price advised that the Town is going to
make improvements to that area anyway and this is a good, sound system and it will be an investment for the
Town.
Commissioner Walters stated that this camp is recommended to start on May 26th and asked how many children
are committed to attending? Mr. Bolduc advised that they have changed the start date to June 9th and before
they could take in any funds, they wanted to make sure they received approval first. Commissioner Walters
stated that they want the Town to front $2,000 for the nets with no children signed up yet? Mr. Bolduc stated
that in the memo, we did guarantee a minimum of $500 and we have spoken to parents and others to see if
there is an interest and it has all been positive feedback. Mr. Bolduc stated that this camp is something they
would like to continue, not just for this one time. Commissioner Walters asked how long they plan to reserve
the courts for this purpose? Mr. Bolduc stated it would be for six (6) hours per day, 8:00 a.m. until 11:00 a.m.
and 2:00 p.m. until 5:00 p.m. Town Manager Hoskovec stated that Ocean Park has no restrictions for allowing
the courts to be reserved.
Commissioner Walters asked Town Manager Hoskovec what his recommendation is and where the money will
come from for the improvements? Town Manager Hoskovec responded that the money will come out of the
Parks Board funds and recommended that the Town split the difference with the group such as spending $1,000
for the nets and maintaining the infrastructure and the Town will keep the nets and balls. Town Manager Hoskovec
stated that they will put $1,000 up and we will not collect any proceeds for the first year and after that we can
contract to receive 20% for every child. Commissioner Walters asked if the Town can do this legally? Town
Manager Hoskovec responded that we can.
Commissioner Price asked Mr. Bolduc and Williams if this is acceptable to get started? Mr. Bolduc responded
that they had planned to guarantee the $500. Mr. Bolduc stated that the improvements to the courts is something
the Town was looking to make anyway, we are just speeding the process up to run the camp. Commissioner
Walters stated that once the Town purchases the equipment, it has to be installed and removed every day. Mr.
Bolduc advised that these are permanent net fixtures and can be raised and lowered, not removed.
Commissioner Price clarified with Mr. Bolduc and Williams that the volleyball nets are in disrepair and this will
bring them up to a standard for the entire community and it will stimulate volleyball for the summer and the
investment to Town will be $2,000 initially. Commissioner Price asked if there is $2,000 in the Parks Board
budget? Town Manager Hoskovec stated that there is $12,000 in the budget for recreational activities.
Commissioner Price asked if the Parks Board is recommending the use of $2,000 to upgrade the volleyball
facilities? Chairman Price indicated that the Board discussed and recommends the expenditure of funds.
Commissioner Walters stated that he understands that this will upgrade the courts and the upgrades will remain
an asset to the Town and that he has no problem with the $500 guarantee and the proposal.
Vice Mayor Smith asked who will handle the registration and the money? Mr. Bolduc stated that they will handle
the registration forms and money and give this to the Town. Commissioner Price verified that this volleyball camp
will be the first venture of Mr. Bolduc and Mr. Williams.
Commissioner Wilson asked if the equipment and nets can be delivered to the Town and installed in time for the
camp? Chairman Price indicated that there are companies who can deliver the nets within a week, but the Town
will need to install them. Commissioner Walters commented that the insurance fee of $10 seems low and Mr.
Bolduc stated that these are Town figures. Commissioner Walters asked Town Manager Hoskovec if he
recommends that the Town Commission moves forward with this proposal and Town Manager Hoskovec
responded that if the Town Commission wants to spend the money up front, it is a good investment in the
Town and the children. Town Manager Hoskovec commented that he does not believe the Town will have
any more problems reserving the volleyball courts than we have had with reserving the tennis courts.
Commissioner Price asked if the Town is in a position to oversee the collection of fees for this? Town Manager
Hoskovec stated that they will bring in the receipts and funds to the Town. Vice Mayor Smith asked Town
Manager Hoskovec if he was getting a contract drawn up so that the camp and insurance are handled properly?
Town Manager Hoskovec responded that he is.
Vice Mayor Smith opened the meeting for public comment regarding the agenda item.
Paul Guglietta, 318 Fourth Avenue commented that he is on the Parks Board and they have discussed this and,
as a citizen and for the youth of the community, it would be beneficial to the Town to upgrade the courts and it
will be beneficial for the Town, our youth and our adults, it will be money well spent.
Martha Remark, 707 Atlantic Street commented that if it is going to be done in coordination with J&J, do we know
the ages of the children? Is there a limit on the number of children? Are they going to be watching the children
on the beach? Do we know the background of these two people? Town Manager Hoskovec responded that the
packet breaks the age groups down by week. Mr. Bolduc responded that there are three (3) groups and the ages
are 8 to 13 years’ old. Town Manager Hoskovec stated that they will have the liability to make sure the children
are properly cared for and observed. Commissioner Walters recommended that since they are working with
children, we need to request that background checks are performed and fingerprints are taken.
Town Manager Hoskovec recommended that the Town allow the use of the Community Center for signing up
the children for the volleyball camp.
Commissioner Walters asked Town Attorney Gougelman what his feelings are of the mutual agreement
between the Town and J&J volleyball? Town Manager Hoskovec advised that it is the same agreement the
Town Attorney had approved for the tennis pro. Town Attorney Gougelman responded that it would be
workable, but his biggest concern is that they have insurance in place because the $10 figure does not
sound realistic. Town Manager Hoskovec stated that this was an estimate from the Florida League of Cities.
COMMISSIONER WALTERS MOVED, SECOND COMMISSIONER PRICE TO APPROVE THE EXPENDITURE OF
$2,000 FOR THE VOLLEYBALL EQUIPMENT TO BE IN PLACE BY JUNE 9, 2003 AND THAT THE TOWN ENTER
INTO AN AGREEMENT WITH J&J VOLLEYBALL AS STIPULATED IN THEIR AGREEMENT PRESENTED IN THE
PACKET TO THE TOWN AND THAT THEY PROVIDE LIABILITY INSURANCE IN THE AMOUNT SO DETERMINED
BY THE LEAGUE OF CITIES, OUR INSURANCE CARRIER, AND WITH A GUARANTEE OF A $500 DEPOSIT.
VOTE: ALL AYES. MOTION CARRIED.
VII. CONSENT AGENDA:
A. REAPPOINTMENT OF MICHAEL BOVE TO THE CODE ENFORCEMENT BOARD WITH A TERM
MAY 14, 2003 THROUGH MAY 14, 2006.
B. REAPPOINTMENT OF BRENT PEOPLES TO THE POLICE PENSION FUND
BOARD OF TRUSTEES WITH A TERM MAY 14, 2003 THROUGH MAY 14, 2005.
C. ACCEPTANCE OF RESIGNATION OF JOHN WINDSOR FROM THE POLICE
PENSION FUND BOARD OF TRUSTEES.
COMMISSIONER PRICE MOVED, SECOND COMMISSIONER WILSON TO APPROVE THE CONSENT AGENDA
TO REAPPOINT MICHAEL BOVE TO THE CODE ENFORCEMENT BOARD WITH A TERM MAY 14, 2003 THROUGH
MAY 14, 2006; REAPPOINT BRENT PEOPLES TO THE POLICE PENSION FUND BOARD OF TRUSTEES WITH A
TERM MAY 14, 2003 THROUGH MAY 14, 2005; AND, ACCEPT THE RESIGNATION OF JOHN WINDSOR FROM THE
POLICE PENSION FUND BOARD OF TRUSTEES.
VOTE: ALL AYES. MOTION CARRIED.
VIII. PUBLIC HEARING
ORDINANCE 2003-01 AN ORDINANCE OF THE TOWN OF MELBOURNE BEACH, BREVARD COUNTY,
FLORIDA RELATING TO PURCHASING; MAKING FINDINGS; AMENDING SECTIONS 15-21, 15-22, 15-27
THROUGH 15-28, 15-29 AND 15-31 TOWN CODE; REVISING DEFINITIONS; PROVIDING WHEN CONTRACTS
FOR PURCHASE OF SUPPLIES, PROFESSIONAL SERVICES, AND SERVICES MUST BE APPROVED BY
THE TOWN COMMISSION OR MAY BE APPROVED BY THE TOWN MANAGER; REVISING THE STANDARDS
FOR DETERMINING THE LOWEST RESPONSIBLE BIDDER; INCREASING THE THRESHOLD FOR COMPETITIVE
BIDDING; REVISING EMERGENCY PURCHASING PROVISIONS; CLARIFYING AND REVISING BIDDING
REQUIREMENTS; PROVIDING FOR APPEALS AND REMEDIES; PROVIDING FOR THE REPEAL OF
CERTAIN INCONSISTENT ORDINANCES AND RESOLUTIONS; PROVIDING A SEVERABILITY-INTERPRETATION
CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. (FIRST READING) (TABLED MARCH 27, 2003)
COMMISSIONER PRICE MOVED, SECOND COMMISSIONER WILSON TO TAKE THIS AGENDA ITEM FROM
THE TABLE.
VOTE: ALL AYES. MOTION CARRIED.
Town Attorney Gougelman read Ordinance 2003-01 by title.
Vice Mayor Smith opened the public hearing for comments from the public regarding Ordinance 2003-01.
There were comments from the public.
COMMISSIONER PRICE MOVED, SECOND COMMISSIONER WILSON TO APPROVE PROPOSED ORDINANCE
2003-01 AS WRITTEN.
ALL AYES. MOTION CARRIED.
IX. OLD BUSINESS:
A. DISCUSSION AND POSSIBLE ACTION REGARDING APPROVAL OF LEASE AGREEMENT FOR
COPY MACHINES FOR THE TOWN OF MELBOURNE BEACH. (TABLED APRIL 16, 2003)
COMMISSIONER WALTERS MOVED, SECOND COMMISSIONER WILSON TO TAKE THIS AGENDA ITEM
FROM THE TABLE.
VOTE: ALL AYES. MOTION CARRIED.
Commissioner Walters stated that he has looked the agreement over and the cost is a little higher at $6,300
per year for 5 years as previously stated, we did not vote on $1,500 we voted on $31,500.
Vice Mayor Smith opened the meeting for public comment regarding the copy machine agreement. There
were comments from the public.
COMMISSIONER WALTERS MOVED, SECOND COMMISSIONER PRICE TO APPROVE THE COPIER RENTAL
AGREEMENT BETWEEN THE TOWN AND PITNEY BOWES, INC., ALSO KNOWN AS IMAGESTICS IN THE
AMOUNT OF $6,300 PER YEAR FOR THE CONTRACT LEASE DATE OCTOBER 1, 2002 THROUGH
OCTOBER 30, 2007.
VOTE: ALL AYES. MOTION CARRIED.
B. DISCUSSION AND POSSIBLE ACTION REGARDING APPROVAL OF NEXTEL AGREEMENT FOR
COMMUNICATION DEVICES FOR THE TOWN OF MELBOURNE BEACH. (TABLED APRIL 16, 2003)
COMMISSIONER WILSON MOVED, SECOND COMMISSIONER PRICE TO REMOVE FROM THE TABLE THIS
AGENDA ITEM.
VOTE: ALL AYES. MOTION CARRIED.
Commissioner Wilson asked if this item refers to the Town Attorney’s letter regarding requesting an opinion
from the Attorney General regarding private use of the cell phones? Town Manager Hoskovec responded that
this corresponds with that letter and advised that the only policy governing this right now is Town Policy 4.01,
Use of Town Property, and recommended that the Town maintain that policy until we obtain a ruling from the
Attorney General telling us otherwise.
Commissioner Walters stated to Town Manager Hoskovec that in his memo he wrote that the Town of Melbourne
Beach policies and administrative procedures manual does not address the utilization of cell phones or nextel
radio/phones, however, Policy 4.01 precludes the use of Town property except for official use.
Commissioner Walters advised that Chief Loizzo in the Police Department implemented a policy that clearly
indicates that if the police employees go over the minutes, they have to reimburse the Town so that implies
that the police employees are allowed to use the phones for personal use before we receive the Attorney
General’s opinion, unless this policy is rescinded. Vice Mayor Smith stated that the policy was not adopted
by the Town Commission, therefore, there is no policy. Town Manager Hoskovec stated that this is why he
is recommending that we maintain Policy 4.01 until we have a ruling from the Attorney General and the
Town Commission votes on the decision. Commissioner Price stated that proper notification should be
sent out to every employee who has a nextel radio phone advising them of these changes.
Vice Mayor Smith opened the meeting for public comment regarding the agenda item. There were no comments
from the public.
COMMISSIONER PRICE MOVED, SECOND COMMISSIONER WALTERS TO ACCEPT THE RECOMMENDATION
OF THE TOWN MANAGER AND APPROVE POLICY 4.01 TO BE THE POLICY COVERING ALL EMPLOYEES
OF THE TOWN HENCEFORTH.
VOTE: ALL AYES. MOTION CARRIED.
X. NEW BUSINESS
A. DISCUSSION AND POSSIBLE ACTION REGARDING APPROVAL OF NEW CHART OF ACCOUNTS
FOR TOWN BUDGET.
Town Manager Hoskovec stated that the Town is implementing a new software system for the Finance Department
and the Finance Manager has enhanced the chart of accounts and in order to implement it, the Town Commission
needs to approve the new chart of accounts. Finance Manager Matthews stated that the new chart of accounts is
based on the Florida Accounting Manual and explained what the sets of digits relate to in the fund and the
department and the chart of accounts. Finance Manager Matthews commented that she has included a
comparison chart of the old numbers and the new chart of account numbers.
Commissioner Walters commented that the chart of accounts looks extremely detailed and the auditors should
be acceptable to it and that he hopes soon the Town can receive accurate monthly reports. The Town Commission
complimented the Finance Manager on her ability and work setting up the new chart of accounts for the Town.
Vice Mayor Smith opened the meeting for public comment regarding this agenda item. There were no comments
from the public.
COMMISSIONER PRICE MOVED, SECOND COMMISSIONER WALTERS THAT THE CHART OF ACCOUNTS,
AS PRESENTED BY MANAGEMENT BE ADOPTED AND HENCEFORTH BE THE CHART OF ACCOUNTS FOR
THE TOWN OF MELBOURNE BEACH.
VOTE: ALL AYES. MOTION CARRIED.
B. DISCUSSION AND POSSIBLE ACTION REGARDING AN INTERLOCAL BETWEEN THE BOARD OF
COUNTY COMMISSIONERS OF BREVARD COUNTY AND THE TOWN OF MELBOURNE BEACH FOR A
COUNTY-WIDE, TWENTY YEAR, ONE CENT INFRASTRUCTURE SALES TAX.
This item was pulled from the agenda by the Town Manager at the beginning of the meeting.
C. DISCUSSION AND POSSIBLE ACTION REGARDING THE TOWN ATTORNEY’S DRAFT REQUEST
FOR AN ATTORNEY GENERAL’S OPINION REGARDING PERSONAL USE OF CELLULAR TELEPHONES.
COMMISSIONER PRICE MOVED, SECOND COMMISSIONER WILSON TO GIVE AUTHORIZATION FOR THE TOWN
ATTORNEY TO PURSUE THE ATTORNEY GENERAL’S OPINION ON THIS MATTER.
VOTE: ALL AYES. MOTION CARRIED.
XI. REPORTS:
A. TOWN ATTORNEY
There was no Town Attorney report.
B. TOWN MANAGER
Town Manager Hoskovec reported that the Town received the preliminary audit report and he and the Finance
Manager will meet with the auditors tomorrow and hopefully will be presenting the audit to the Town
Commission in June. Town Manager Hoskovec reported that the State will be in to do the final walk through
on the pier next week and that there are just a few punch-list items that need to be completed. Town Manager
Hoskovec reported that the signage for the pier arrived yesterday.
C. TOWN COMMISSION
Commissioner Price reported that Founders Day was a success and a wonderful day and that he is looking
forward to next year’s Founders Day. Commissioner Price commented that the pier is open and it is a special
place to relax and get your thoughts together.
Commissioner Wilson commented that the Parks Board Chairman asked for a voice count on Founders Day
regarding holding a street dance or pavilion party next year. Commissioner Wilson stated that he had phone
calls to requesting they consider the street dance again for next year. Chairman Price stated that the Parks
Board will move it back to the street next year. Commissioner Wilson complimented the Parks Board on
organizing the Founder Day activities.
Commissioner Walters commented that being at the Library Board orientation he received a “tip sheet” for
Robert’s Rule of Order and advised that he will make sure everyone receives a copy. Commissioner
Walters commented that there are 17 libraries in Brevard County and that 42 percent of Brevard County
residents have a library card and there were 23 million checkouts last year in the county libraries.
Commissioner Walters commented that John Windsor resigned from the Police Pension Fund Board because
he forgot to file his financial disclosure and it became an automatic $25 per day fine and eventually he got the
fine waived. Commissioner Walters commented that the Town needs to do more regarding reminding the volunteer
Board members when their financial disclosure forms are due.
Commissioner Walters asked about the countdown timers that were to be installed at the traffic signal. Town
Manager Hoskovec stated that the Florida Department of Transportation is still studying the countdown timers
for their effectiveness and have not endorsed them yet. Commissioner Walters stated that the Town Commission
agreed to forward a letter to the Community Chapel of Melbourne Beach asking why they did not conform to the
landscaping plan at the parking lot. Commissioner Walters stated that he does not see where the chapel met
most of the plans in the landscaping agreement. Town Manager Hoskovec stated that he thought he was to
direct the Building Official to go back and check to make sure they met the requirements of the drawings.
Town Manager Hoskovec stated that the Building Official came back and advised that the size of the
landscaping was not as agreed and the tree types agreed to were not the same. Commissioner Walters
stated that the Town needs a policy to make sure that what is approved is what is done. Vice Mayor Smith
commented that the Building Official is to watch and follow through on this and she thought it was sent back
to him to review.
Commissioner Walters commented that last May, the Town Commission discussed that the Town Manager
talk to Jack Rood about a new agreement in the event there were any changes to the municipal complex or
any mistakes and who was to fund these changes and mistakes. Commissioner Walters asked to see that
agreement. Town Manager Hoskovec stated that he never reduced this to writing but will talk to Jack in the
morning and get this in writing.
Commissioner Walters commented that the pedway is winding down and asked what the status is of the
project? Town Manager Hoskovec stated that BellSouth had a conflict with a structure in the area and the
Town engineer is starting the survey this weekend. Town Manager Hoskovec stated that the plan is to have
30 percent drawings by end of June and then meet with citizens. Town Manager Hoskovec stated that the
Town Engineer advised that once we have 95 percent drawings, it will take 90 days for the entire process.
Commissioner Walters commented that the Town needs a maintenance schedule for the pier and all of the
equipment in Ryckman Park. Town Manager Hoskovec stated that he has a maintenance schedule and
that the Public Works Department does a risk management assessment every Monday.
Vice Mayor Smith commented that she disagrees that the Town should do more on these financial disclosure
statements. Vice Mayor Smith stated that she hates to lose Mr. Windsor as a volunteer, but, he has filled the
form out every year and staff should not have to contact these people. Vice Mayor Smith commented that staff
should explain to the members when they apply for the boards that are required to file, what the financial
disclosure form is about and that they will be required to fill the form out every year.
Vice Mayor Smith thanked the Parks Board and staff for a successful Founders Day. Vice Mayor Smith verified
with the Town Clerk and Town Commission that the next administrative workshop will be held on Tuesday,
June 3, 2003 at 6:30 p.m. at Town Hall.
D. GENERAL TOWN COMMISSION DISCUSSION (TIME PERMITTING)
There was no general Town Commission discussion.
XII. ADJOURNMENT
COMMISSIONER WILSON MOVED, SECOND COMMISSIONER WALTERS TO ADJOURN.
VOTE: ALL AYES. MOTION CARRIED.
The regular meeting of the Town Commission of the Town of Melbourne Beach, Florida adjourned at 8:55 p.m.
____________________________________
CONNIE J. SMITH, VICE MAYOR
____________________________________
CYNTHIA E. MASNY, CMC TOWN CLERK
Note: a mechanical recording has been made of the foregoing procedures of which these minutes are a
part and is on file in the office of the Town Clerk.
PURSUANT TO SECTION 286.0105, FLORIDA STATUTES, THE TOWN HEREBY
ADVISES THE PUBLIC THAT: If a person decides to appeal any decision made by the
Town Commission with respect to any matter considered at its meeting, he will need a
record of the proceedings and that for such purpose, affected persons may need to insure
that a verbatim record of the proceedings is made, which record includes the testimony
and evidence upon which the appeal is to be based. This notice does not constitute
consent by the Town for the introduction or admission into evidence of otherwise
inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not
otherwise allowed by law.
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