TOWN OF MELBOURNE BEACH
MINUTES
TOWN COMMISSION - WORKSHOP
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WEDNESDAY
February 26, 2003
COMMUNITY CENTER
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A workshop of the Town Commission of the Town of Melbourne Beach, Florida was called to order by
Mayor Crispen at 7:10 p.m. on Wednesday, February 26, 2003 in the Community Center. Mayor Crispen also led
the Pledge of Allegiance to the Flag.
Present:
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Mayor Crispen
Vice Mayor Smith
Commissioner Price
Commissioner Walters
Commissioner Wilson (arrived at 7:02 p.m.)
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Others Present:
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Town Attorney Gougelman
Town Manager Hoskovec
Police Chief Loizzo
Finance Manager Matthews
Seven members of the public
Town Clerk Masny
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I. CHANGES TO THE AGENDA.
Town Manager Hoskovec stated that there is an addendum under the presentations portion of the agenda.
II. PRESENTATIONS BY SPECIAL GUESTS:
PRESENTATION BY AMY ADAMS OF CAPE CANAVERAL SCIENTIFIC - UPDATE ON GRANT FUNDING
OPPORTUNITIES.
Amy Adams of Cape Canaveral Scientific reviewed a list of grant funding opportunities for the Town. Ms.
Adams stated that she has been working with the Parks Board on a grant opportunity under the Land and
Water Conservation Fund for park renovations/upgrading at Ocean Park and this grant has an April 30, 2003
deadline. Ms. Adams reported that the Preservation 2000 Trust Fund, now called Florida Forever has no
match requirement for a Town the size of Melbourne Beach and the Town may want to consider purchasing
the Boomerang Restaurant property.
Mayor Crispen asked for public comment regarding grant opportunities.
Frank Thomas 606 Atlantic Street, commented that he believes the oceanfront land at Boomerangs had an
artesian feed swimming pool on it at one time and this would be a wonderful idea for the Town to purchase
this property.
Ms. Adams also reported that there is a Florida Recreation Development Assistance Program Grant due
March 31, 2003 which could be used for restoration on the Ryckman House. Ms. Adams reported that the
Governor has asked to switch the agency controlling this grant and this particular grant application may
not be due until September.
The Town Commission discussed action to be taken regarding these grant opportunities and Town Manager
Hoskovec reported that the Town would have to amend the budget to include any matching funds for the
grants. Commissioner Price commented that the grant writing cost for the smaller grant is around $4,340
and the larger grant is about $6,160.
COMMISSIONER PRICE MOVED, SECOND COMMISSIONER WILSON TO APPROVE GRANT WRITING
SERVICES FOR THESE TWO (2) GRANTS AND THAT THE TOWN COMMISSION ENDORSE APPLYING
FOR THE GRANTS, NOT TO EXCEED $10,500 IN GRANT WRITING COSTS.
VOTE: ALL AYES. MOTION CARRIED.
PRESENTATION BY FRANK THOMAS - TOWN HISTORY
Frank Thomas, 606 Atlantic Street acknowledged Amy Adams and others who have made a unique contribution
to the Town on important projects and grants such as the Melbourne Beach Public Library. Mr. Thomas
acknowledged Curtis Byrd, who has worked on the Loggerhead Park Preserve and the grant to obtain the
land for the preserve. Mr. Thomas acknowledged Sheryl Alberga for her work on the renovations of the original
Town Hall. Mr. Thomas stated that he has been a resident for 41 ½ years and that he has collected the culture
of the Town as well as what the residents are and do. Mr. Thomas also commented on a book written by a
former resident of Melbourne Beach by the last name of Ziolgowski and quoted from the book regarding a 1975
movie in the Community Center on surfing.
The Town Commission thanked Mr. Thomas for his presentation.
III. PROCLAMATIONS AND AWARDS:
A. MAYOR CRISPEN TO AWARD “CERTIFICATE OF COMPLETION” OF THE 2003 INSTITUTE FOR
ELECTED MUNICIPAL OFFICIALS TO COMMISSIONER DONNIE L. PRICE, COMMISSIONER STEVE
WALTERS AND COMMISSIONER SANDY WILSON.
Mayor Crispen presented “Certificates of Completion” to Commissioner Donnie L. Price, Commissioner
Steve Walters and Commissioner Sandy Wilson for attending the Elected Municipal Officials Institute.
B. POLICE CHIEF LOIZZO TO AWARD OFFICER OF THE MONTH FEBRUARY 2003.
Police Chief Loizzo presented Officer Kathy Murello as Melbourne Beach Police Department’s “Officer of
the Month” for February 2003.
IV. CONSIDERATION OF APPOINTMENT OF CINDY SCHUSTER TO THE PARKS BOARD IN THE
ALTERNATE #2 POSITION WITH A TERM MARCH 27, 2003 THROUGH MARCH 27, 2005.
Ms. Shuster introduced herself to the Town Commission and stated that she hopes she can bring ideas
and help to the Parks Board with any planned park improvements as she has small children who love the park.
COMMISSIONER WILSON MOVED, SECOND COMMISSIONER PRICE TO APPOINT CINDY SCHUSTER
TO THE PARKS BOARD IN THE ALTERNATE #2 POSITION WITH A TERM MARCH 27, 2003 THROUGH
MARCH 27, 2005.
VOTE: ALL AYES. MOTION CARRIED.
V. NON-SCHEDULED CITIZEN COMMENTS (3-MINUTE LIMIT, PLEASE)
There were no non-scheduled citizen comments.
VI. APPROVAL OF MINUTES: NOVEMBER 25, 2002 JOINT WORKSHOP, FEBRUARY 19, 2003 REGULAR
MEETING, FEBRUARY 26, 2003 SPECIAL MEETING AND FEBRUARY 26, 2003 WORKSHOP.
VICE MAYOR SMITH MOVED, SECOND COMMISSIONER PRICE TO APPROVE THE MINUTES OF
NOVEMBER 25, 2002 JOINT WORKSHOP, FEBRUARY 19, 2003 REGULAR MEETING, FEBRUARY 26, 2003
SPECIAL MEETING AND FEBRUARY 26, 2003 WORKSHOP AS WRITTEN.
VOTE: ALL AYES.
VII. REPORTS BY ANY TOWN BOARD OR COMMITTEE SUBMITTING A REPORT.
A. PARKS BOARD - DONNIE PRICE, JR. CHAIRMAN
Donnie Price was not present to give a report from the Parks Board.
B. PLANNING AND ZONING BOARD - GARY SACK, CHAIRMAN
Chairman Sack reported that at its last meeting, the Planning and Zoning Board discussed the parking lot
of the Community Chapel because it was constructed contrary to the approved site plan and requested that
the Town require them to bring the parking lot into compliance with the approved site plan, specifically, the
surface and landscaping of the parking lot.
Building Official Daryl Munroe stated that the reason the surface of the parking lot was changed was at the
request of the church, as they obtained additional funding and asked for an upgrade to the surface. Building
Official Munroe stated that the church received permission through the St. Johns River Water Management
District to asphalt the parking surface and to request the church to change the surface now would be a slap
in the face.
Town Attorney Gougelman stated that this decision was within the Building Officials authority under his license
in regard to the building code. Town Attorney Gougelman commented that the Building Official is correct that
surfaces, according to the code, are supposed to be a hard surface and the question here is of a specific site
plan, with an unpaved parking lot as approved by the Planning and Zoning Board and Town Commission.
Colin Campbell, Planning and Zoning Board member commented that the Board looked at the best surface of
this parking area for the Town and that it is frustrating to the Board to make these recommendations and they
are not followed. Mr. Campbell stated that most of the Board members are disappointed with this change.
Commissioner Wilson stated that it is appreciated what the Town volunteer board members do and when the
parking lot idea was submitted, the chapel went with the least amount of money for the surface and they upgraded
to an asphalt surface when additional funding became available. Commissioner Wilson stated that he agrees with
the Building Official’s decision.
Commissioner Walters stated that the Town code requires this parking lot to be a hard surface, asphalt marl other
hard surface and the Town Code implies that the Building Official has the right to make an alteration if it is within
the requirements of the code. Commissioner Walters added that the landscaping is not correct and this should
be as approved.
Commissioner Price stated that the Town has a procedural problem and it needs to be corrected if we expect to
have volunteers to serve this community and agrees that the Building Official’s role is to hear and accept changes
to plans such as this, but he also needs to touch base with the Planning and Zoning Board again for discussion
and approval on changes.
Vice Mayor Smith agreed that there is a procedure problem in the process and stated that the Planning and
Zoning Board recommends to the Town Commission and maybe this change should have been looked at by
the Building Official and sent back to the Planning and Zoning Board for a recommendation and then the Town
Commission for approval.
Chairman Sack commented that it is not the Board’s intention to have the Chapel remove the asphalt and the
Board recognizes we have basically no authority, we make recommendations to the Town Commission. Chairman
Sack stated that the Board believes that this matter should not have come back to the Board, but, if there was to
be a change, it should have come back to the Commission. Chairman Sack stated that the Board has been
reviewing an ordinance for a plan to change the face of the Ocean Avenue corridor and an asphalt parking lot
does not fit into this plan. Chairman Sack stated that the applicant proposed the surface for the parking lot that
the Planning and Zoning Board felt it was appropriate as marl and they were wrong to have it turned into
something entirely different than what was approved.
Building Official Munroe was requested to review the site plan with the landscaping installed at the Community
Chapel parking lot.
Cappy Copacino, 207 Birch Avenue requested to address an item under Town Board Reports regarding the
Parks Board and bocci players working on a plan for shading on both sides of the bocci courts and explained
that there have been delays on this project and the players would like the shade area approved as soon as possible.
Town Manager Hoskovec stated that he spoke to the head of the Rotary Club and he advised that the Club would
like their funds from the Founders Day beer tent to go towards a project for the Town and the bocci court shade
area could qualify for this. Town Manager Hoskovec stated that the shade area was brought up several months
ago and the Parks Board had a consensus that they would like two (2) covers on the bocci courts and the bocci
players agreed. Town Manager Hoskovec stated that the Parks Board is to look at the impact of these on the park.
Town Manager Hoskovec stated that there are collapsible awnings they have looked at that cost under $3,000
and the Board could go ahead and use funds. Mr. Copacino advised that they have a picture of these awnings.
It is the consensus of the Town Commission to hold a special meeting to take action on the shade cover plan
prior to the regular April Town Commission meeting.
VIII. CONSENT AGENDA: REAPPOINTMENT OF CHARLES BAIRD TO THE CODE ENFORCEMENT BOARD
WITH A TERM MARCH 27, 2003 THROUGH MARCH 27, 2006.
COMMISSIONER WALTERS MOVED, SECOND VICE MAYOR SMITH TO APPROVE THE CONSENT
AGENDA, REAPPOINT CHARLES BAIRD TO THE CODE ENFORCEMENT BOARD WITH A TERM
MARCH 27, 2003 THROUGH MARCH 27, 2006.
VOTE: ALL AYES. MOTION CARRIED.
IX. PUBLIC HEARING:
A. ORDINANCE NO. 2003-01
AN ORDINANCE OF THE TOWN OF MELBOURNE BEACH, BREVARD COUNTY, FLORIDA RELATING
TO PURCHASING; MAKING FINDINGS; AMENDING SECTIONS 15-21, 15-22, 15-27 THROUGH 15-28,
15-29, AND 15-31, TOWN CODE; CREATING SECTION 15-34, TOWN CODE; REVISING DEFINITIONS;
PROVIDING WHEN CONTRACTS FOR PURCHASE OF SUPPLIES, PROFESSIONAL SERVICES, AND
SERVICES MUST BE APPROVED BY THE TOWN COMMISSION OR MAY BE APPROVED BY THE
TOWN MANAGER; REVISING THE STANDARDS FOR DETERMINING THE LOWEST RESPONSIBLE
BIDDER; INCREASING THE THRESHOLD FOR COMPETITIVE BIDDING; REVISING EMERGENCY
BIDDING REQUIREMENTS; PROVIDING FOR APPEALS AND REMEDIES; PROVIDING FOR THE
REPEAL OF CERTAIN INCONSISTENT ORDINANCES AND RESOLUTIONS; PROVIDING A
SEVERABILITY/INTERPRETATION CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. (
FIRST READING)
Town Attorney Gougelman read Ordinance 2003-01 by title and stated that this ordinance responds to a recent
meeting where the Town Commission held a discussion as to when the Town Manager is to bring certain items
for payment to the Town Commission for approval. Town Attorney Gougelman stated that in the code, the
threshold for bidding and purchasing was set at $3,000 and this ordinance recommends $4,000. Town
Attorney Gougelman reported that Pages 13 and 14 clean up the grammar and determine the standards
for selection of the lowest responsible bidder and Pages 8 and 9 set out the language as to when the Town
Manager requests approval of the Town Commission.
COMMISSIONER WALTERS MOVED, SECOND COMMISSIONER PRICE TO TABLE THIS ITEM UNTIL IT
CAN BE REVIEWED AND ADDRESSED IN A WORKSHOP SESSION.
VOTE: COMMISSIONER WALTERS, AYE. COMMISSIONER PRICE, AYE. COMMISSIONER WILSON, AYE.
VICE MAYOR SMITH, NAY. MAYOR CRISPEN, NAY. MOTION CARRIED.
Commissioner Walters stated that the ordinance is confusing and allows the Town Manager to purchase
whatever he wants, whether or not it is budgeted.
It is the consensus of the Town Commission to review Ordinance 2003-01 during the administrative workshop.
B. RESOLUTION NO. 717
A RESOLUTION A RESOLUTION OF THE TOWN OF MELBOURNE BEACH, BREVARD COUNTY, FLORIDA
AUTHORIZING AN APPLICATION TO THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) FOR
GRANT FUNDS UNDER THE FIRE FIGHTERS GRANT PROGRAM TO PURCHASE SELF CONTAINED
BREATHING APPARATUS (SCBA), PERSONAL ALERT SAFETY SYSTEM DEVICES (PASS) AND EQUIPMENT
FOR A RAPID INTERVENTION TEAM (RIT KIT) IN COORDINATION WITH THE FIRE CHIEF, AUTHORIZE
THE TOWN MANAGER TO FILE SUCH APPLICATION; COMMITTING RESOURCES FOR THE LOCAL
MATCH AND TERMS AND CONDITIONS OF THE PROJECT AGREEMENT; PROVIDING FOR AN
EFFECTIVE DATE.
Town Attorney Gougelman read Resolution No. 717 by title.
Vice Mayor Smith asked why the Fire Department is requesting equipment rather than a truck? Fire Chief
Hunter stated that the Federal Emergency Management Agency does has not awarded many grants for the
trucks and are more into giving to the categories of fire fighter safety and education.
Mayor Crispen asked where the matching funds will come from out of the budget as the department has
accrued funds for a truck and commented that there is $3,300 in the Fire Department’s budget for SCBA.
Town Manager Hoskovec stated that the funds would come from the General Services Contingency Fund and
reported that the $3,300 is for maintenance, not purchase.
Fire Chief Hunter advised that a new fire truck, similar to the trucks the county purchased are almost $220,000.
The Fire Chief, Town Manager and Town Commission discussed the idea of the Town looking into a
lease/purchase program for a new fire truck.
COMMISSIONER PRICE MOVED, SECOND COMMISSIONER WALTERS TO APPROVE RESOLUTION
NO. 717 AS WRITTEN. A RESOLUTION A RESOLUTION OF THE TOWN OF MELBOURNE BEACH,
BREVARD COUNTY, FLORIDA AUTHORIZING AN APPLICATION TO THE FEDERAL EMERGENCY
MANAGEMENT AGENCY (FEMA) FOR GRANT FUNDS UNDER THE FIRE FIGHTERS GRANT PROGRAM
TO PURCHASE SELF CONTAINED BREATHING APPARATUS (SCBA), PERSONAL ALERT SAFETY
SYSTEM DEVICES (PASS) AND EQUIPMENT FOR A RAPID INTERVENTION TEAM (RIT KIT) IN
COORDINATION WITH THE FIRE CHIEF, AUTHORIZE THE TOWN MANAGER TO FILE SUCH
APPLICATION; COMMITTING RESOURCES FOR THE LOCAL MATCH AND TERMS AND CONDITIONS
OF THE PROJECT AGREEMENT; PROVIDING FOR AN EFFECTIVE DATE.
VOTE: ALL AYES. MOTION CARRIED.
X. NEW BUSINESS:
A. DISCUSSION AND POSSIBLE ACTION REGARDING THE FINANCE CLERK POSITION.
(COMMISSIONER WALTERS)
Commissioner Walters stated that during the budget process, the Town Commission debated whether or
not two (2) people were needed to perform the finance functions. Commissioner Walters stated that the
Finance Clerk has resigned and that he has not received justification for keeping the Finance Clerk position
and that he believes these funds can be better spent in the community. Commissioner Walters stated that
the position has been advertised and filled in a temporary capacity and this position has been budgeted
through October. Commissioner Walters stated that if the Town hires someone now, we are almost
committed to keeping them and the Town has hired a Finance Manager with years’ of experience and
spent money on computers and programs and that he believes the Finance Manager could handle all
of the finance duties.
Commissioner Walters asked Town Manager Hoskovec if he plans to fill the Finance Clerk position now
or wait until the next budget? Town Manager Hoskovec stated that the discussion at the previous budget
workshops were based on not knowing what would be involved when the accounts are brought back in house
and not knowing whether or not one (1) person could do all this. Town Manager Hoskovec stated that at
present time need both positions and asked that the Town Commission wait until we see how the program
performs and stated that we can choose not to fund the position at the next budget.
Commissioner Price stated that one of the plans is to bring payroll in house and asked what is committed in
terms of funding in payroll? Town Manager Hoskovec responded that the Town pays FACS $12,000 - $13,000.
Mayor Crispen stated that a cost cannot be put on the opportunity cost of not having accurate financial data
and this is the biggest reason the Town decided to bring this back in-house.
Vice Mayor Smith commented that during the budget workshops she agreed that we needed the Finance Clerk,
who had the past finance history, which is why she agreed to keeping the two (2) positions, and, now this has
changed, and we had discussed to look at this again during the budget process. Vice Mayor Smith stated
that she does not like the idea hiring someone and then letting them go in six (6) months. Vice Mayor Smith
suggested that the Town Manager hire someone part-time and let them know that the position will be discussed
during the budget process.
Town Manager Hoskovec stated that he could look at an agency to hire someone on a temporary basis.
Commissioner Wilson stated that he agrees with Vice Mayor Smith and that the applicants for the Finance
Clerk position need to be well aware of this idea.
Commissioner Walters stated that he would like to see more cross training in the Town Departments.
The Town Commission requested that the Town Manager seek to interview and hire a Finance Clerk on a
temporary basis, advising them that the position may not be funded October 1, 2003.
B. DISCUSSION AND POSSIBLE ACTION REGARDING A CHANGE TO THE FINANCE
DIRECTOR’S JOB TITLE.
Town Manager Hoskovec stated that when the position of Finance Director was first created, he had
changed the title to Finance Manager prior to approval by the Town Commission.
Commissioner Price verified that the only recommended change is the title of the position.
Vice Mayor Smith stated that the ordinance establishing the Town Manager form of government listed the
Town Manager as the Finance Director.
COMMISSIONER PRICE MOVED, SECOND COMMISSIONER WALTERS TO APPROVE THE CHANGE
OF THE JOB TITLE FROM FINANCE DIRECTOR TO FINANCE MANAGER.
VOTE: ALL AYES. MOTION CARRIED.
C. DISCUSSION AND POSSIBLE ACTION REGARDING A CHANGE TO THE SENIOR
SERGEANT’S JOB TITLE.
Town Manager Hoskovec stated that several months ago, he changed a job title from Senior Sergeant
to Lieutenant and he may have acted inappropriately, but that he was going by Page 2 of the Policies
and Procedures manual which states, “The Town Manager is authorized to develop job classification
descriptions for each position and organizational charts from time to time to meet the needs of the Town.”
Town Manager Hoskovec stated that he was of the opinion that he was allowed to make these changes
and requested that the Town Commission approve the change of title only.
Mayor Crispen asked for public comment regarding this agenda item.
Linda Loizzo of Satellite Beach came forward and stated that in every police organization there is a command
rank structure and she had recommended, after consultation with Commissioner Walters, to have a Lieutenant
in the rank structure for Melbourne Beach. Ms. Loizzo stated that she had proposed this to the Town Manager.
Vice Mayor Smith stated that she does not have a problem with the position, but the Town Commission needs
a job description to approve in the same form as the other Town job descriptions. Vice Mayor Smith commented
that the Senior Sergeant position never had a job description and she cannot approve this the way it is written.
Chief Loizzo stated a job description has been done and will be presented at the next meeting.
Commissioner Walters stated that many years’ ago, the Town Commission chose to eliminate the Captain’s
position and then eliminated the Lieutenant’s position and stated that there should be a rank structure in the
Department and he objected to the Town Manager making a promotion to a position that did not exist and
stated that he feels that since the Town Commission took these positions away, they must put them back.
Commissioner Walters stated that he too would like to see a job description.
COMMISSIONER WALTERS MOVED, SECOND VICE MAYOR SMITH TO TABLE DISCUSSION AND
POSSIBLE ACTION REGARDING A CHANGE TO THE SENIOR SERGEANT’S JOB TITLE UNTIL THE
NEXT REGULAR MEETING.
VOTE: ALL AYES. MOTION CARRIED.
D. DISCUSSION AND POSSIBLE ACTION REGARDING APPROVAL OF TOWN’S
ORGANIZATIONAL CHART.
Town Manager Hoskovec recommended that the Town Commission discuss this agenda item next month
when the Lieutenant’s job description is on the agenda.
VICE MAYOR SMITH MOVED, SECOND COMMISSIONER WALTERS TO TABLE DISCUSSION AND
POSSIBLE ACTION REGARDING APPROVAL OF THE TOWN’S ORGANIZATIONAL CHART.
VOTE: ALL AYES. MOTION CARRIED.
E. APPOINTMENT OF A MEMBER AND ALTERNATE MEMBER TO SERVE ON THE SPACE COAST
LEAGUE OF CITIES’ INTERGOVERNMENTAL COMMITTEE TO SERVE THROUGH JANUARY 2004.
Mayor Crispen volunteered to serve as the member and after discussion, Commissioner Price volunteered to
serve as the alternate member.
VICE MAYOR SMITH MOVED, SECOND COMMISSIONER WILSON THAT MAYOR CRISPEN SERVE
AS THE REGULAR MEMBER AND COMMISSIONER PRICE SERVE AS THE ALTERNATE MEMBER TO
THE SPACE COAST LEAGUE OF CITIES’ INTERGOVERNMENTAL COMMITTEE TO SERVE THROUGH J
JANUARY 2004.
VOTE: ALL AYES. MOTION CARRIED.
F. CONSIDERATION AND POSSIBLE ACTION REGARDING TOWN CLERK’S ACCRUED
VACATION TIME.
Town Manager Hoskovec stated that the Town Clerk has accrued a lot of vacation due to several
circumstances such as holding the Interim Town Manager position for eight (8) months and after
fifteen (15) years’ of service to the Town. Town Manager Hoskovec stated that the Town employees
were directed to bring down their accrued vacation hours by April 1, 2003. Town Manager Hoskovec
stated that we can bring the Town’s Clerks hours down by paying her for half of them and extending
the deadline to get the remainder of hours off the books.
Mayor Crispen opened the item for public comments. There were no public comments.
Vice Mayor Smith stated that according to the policy, an employee can accrue one and one-half
(1½) times the annual rate and the Town Clerk is taking next week off as vacation and stated that the
Town Commission is being asked to approve payment of 160 hours and allow the Clerk to carry the
remaining 160 hours until April 1, 2004. Vice Mayor Smith asked that if the Town pays the 160 hours,
how much will that be? Town Manager Hoskovec stated it will be $2,798.40. Vice Mayor Smith
stated that at one point, we had an employee get to the top of their sick or vacation accrual rate
and they had to stop accruing time until they got below the rate. Vice Mayor Smith stated that this
is something the Town Commission will need to look at during our administrative workshops.
Commissioner Walters stated that this is an age-old problem and in this instance he was adamant for the
Town Clerk, when she was the Interim Town Manager not to take a vacation.
Commissioner Wilson stated that he would like employees to take vacation and that he also has a difficult
time taking vacation in his position. Town Manager Hoskovec stated that he and the Town Clerk feel more
comfortable that the Deputy Clerk can handle the responsibilities and that the Town Clerk has been able to
take more time off in the last six (6) months.
Mayor Crispen asked if we have any other employees in this similar situation? Town Manager Hoskovec
stated that Jane, the Deputy Town Clerk is close, but we are able to manager her time much better. Police
Chief Loizzo stated that the Police Department has employees such as Pat Haran in this position also.
Mayor Crispen commented that the Town needs to plan for time off each year and employees should take
compensatory time in the same week it is earned, which needs to be discussed during the administrative
workshops.
COMMISSIONER WALTERS MOVED, SECOND VICE MAYOR SMITH TO APPROVE THE TOWN
MANAGER’S RECOMMENDATION TO PAY THE TOWN CLERK 50% OF HER ACCRUED VACATION
TIME, NOT TO EXCEED $2,800.
VOTE: ALL AYES. MOTION CARRIED.
XI. REPORTS:
A. TOWN ATTORNEY
There was no report by the Town Attorney.
B. TOWN MANAGER
Town Manager Hoskovec thanked everyone for supporting him during his illness. Town Manager Hoskovec
reported that we have a finance report this month and the Town is at the 41 percent threshold of the budget
and that he is not fully comfortable with the figures as there are some coding corrections that need to be
made. Town Manager Hoskovec reported that the construction crew will be tearing down the old Town Hall
and Fire Department next week and that they have also started the asbestos abatement on the Fire
Department. Town Manager Hoskovec reported that the Town has a guarantee that the pier will ready
by Founders Day. Town Manager Hoskovec stated that the County has run into a problem on Oak
Street with BellSouth so they will move to complete the far end of the drainage project first and will
be in front of the school next week to install the swales. Town Manager Hoskovec stated that the
traffic signal light tops are in and Florida Power and Light and the Florida Department of Transportation
are discussing the payment and installation of the lights.
C. TOWN COMMISSIONERS
Vice Mayor Smith reported that the Parks Board is increasing the vendor fees for Founders Day by 15
percent and, in May of 2000, the Board was advised that they needed to come to the Town Commission
with a list of vendors and what prices are being charged for the vendors to participate. Vice Mayor Smith
stated that she also advised that any changes in fees need to come to the Town Commission for final
approval and that the Town Commission is supposed to review the various activities and approve the event.
Vice Mayor Smith stated that in 2001, the Town Commission gave the Board some authority to decide on
what the vendors will be allowed to sell and decided that any financial decision that exceeds $500 over the
prior year’s budget and under the current amount, the Town Manager is authorized to approve. Vice Mayor
Smith stated that in 2002 the Board came to the Town Commission regarding the closing of Riverside
Drive and Ocean Avenue and stated that the Town Commission has not approved the road closing this year.
Vice Mayor Smith stated that the Town Commission discussed that the Parks Board would get together with
the Town Manager and come up with procedures for Founders Day. Vice Mayor Smith stated that until
these are changed by policy, these items need to come to the Town Commission for final approval. Vice
Mayor Smith stated that we have great volunteers and she does not want to discourage them.
Commissioner Walters reported that the Library Board meeting was last evening and they discussed ideas
for local communities to fund additional hours for the library. Commissioner Walters asked to borrow the
Town Attorney to review the Sunshine Law with the Library Board members. After a discussion, it was
decided that it would not be appropriate that the Town Attorney advise a County board on the Sunshine Law.
Commissioner Walters stated that he will invite the Library Board members to the Town’s Sunshine Law
workshop. Commissioner Walters asked what the status is of information on changing the employee’s
pension plan? Town Attorney Gougelman responded that he recently received a copy of the existing
plan and he will review it, but, the Town may have to get special counsel involved as it is out of date
and some provisions not legally correct. Commissioner Walters requested that the proposal for the
copy machines and the nextel contract be on the next agenda. Commissioner Walters stated that
he is concerned about how much was budgeted for Law Enforcement Fines and how much is being
spent from the budget. Town Manager Hoskovec stated that the Clerk of Court’s audit has not been
released yet and when the budget prepared, we had to budget for fines and forfeitures, but, FACS has
not credited the budget as of yet. Town Manager Hoskovec stated that as of June, we have paid the
Clerk of Circuit back $95,000. Commissioner Walters stated that he thought the Town budgeted $35,000
for software and two (2) computers, but does not recall budgeting $6,600 for a power server, a laser printer
check writer and the Town Commission was not told we were to pay $6,725 for training. Town Manager
Hoskovec stated that we budgeted $40,000 and there was an interdepartmental transfer from the Finance
Manager’s salary to cover the increases in costs. Commissioner Walters reminded Town Manager Hoskovec
that he was to get a system in order where employee raises are to be based on evaluations. Commissioner
Walters asked that a copy of the policies of the Police Department be put on disk for the Town Commission.
Commissioner Walters reminded the Town Clerk she is to keep an action item list. Commissioner Walters
stated that he does not want to see additional agenda requests at the last minute. Commissioner Walters
requested that the Town Manager write a letter to the Community Chapel and ask them to conform to the
landscaping agreement for the parking lot.
VICE MAYOR SMITH MOVED, SECOND COMMISSIONER WALTERS TO EXTEND THE MEETING UNTIL
10:15 P.M.
VOTE: ALL AYES. MOTION CARRIED.
Mayor Crispen Mark agreed with Commissioner Walters that the landscaping plan was thoroughly discussed
and agreed to and the Chapel needs to be asked to conform to the plan. Mayor Crispen stated that on the
finger piers the wires are on the inside part of the pier and the contractor needs to be told that the inside area
needs to be open for smaller boats. Town Manager Hoskovec stated that the contractor will remove caps, rail
and cable. Mayor Crispen asked that staff contact the Radisson and schedule the May meeting of the Space
Coast League of Cities.
D. GENERAL COMMISSION DISCUSSION (TIME PERMITTING)
There was no general Commission discussion.
XII. ADJOURNMENT
VICE MAYOR SMITH MOVED, SECOND COMMISSIONER WILSON TO ADJOURN.
VOTE: ALL AYES. MOTION CARRIED.
The regular meeting of the Town Commission of the Town of Melbourne Beach, Florida adjourned at 10:15 p.m.
____________________________________
MARK J. CRISPEN, MAYOR
____________________________________
CYNTHIA E. MASNY, CMC
TOWN CLERK
Note: a mechanical recording has been made of the foregoing procedures of which these minutes are a
part and is on file in the office of the Town Clerk.
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