TOWN OF MELBOURNE BEACH
MINUTES
TOWN COMMISSION - WORKSHOP

 WEDNESDAY
February 26, 2003
 
COMMUNITY CENTER

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A workshop of the Town Commission of the Town of Melbourne Beach, Florida was called to order by 
Mayor Crispen at 7:10 p.m. on Wednesday, February 26, 2003 in the Community Center.  Mayor Crispen also led 
the Pledge of Allegiance to the Flag.

Present:  

Mayor Crispen
Vice Mayor  Smith
Commissioner Price
Commissioner Walters
Commissioner Wilson (arrived at 7:02 p.m.)

Others Present:  

Town Manager Hoskovec
Finance Manager Matthews
Two residents
Town Clerk Masny

-       ANNUAL GOAL SETTING SESSION FOR THE TOWN OF MELBOURNE BEACH

Mayor Crispen asked if any residents would like to speak under this agenda item.  

Frank Thomas commented that the Old Post Office building has termites and advised that the Town has an 
obligation to preserve it as Town residents contributed funds to rebuild the old Beaujean House/Post Office.  
Town Manager Hoskovec advised that Spencer Pest Control last December performed a termite treatment 
on the Old Post Office structure.  Mr. Thomas advised that the Town has not performed any maintenance to 
the structure and asked that the Town Manager look into the maintenance.

Paul Guglietta asked if he could participate in the Goal Setting session workshop.  There were no objections 
from the Town Commission.

Commissioner Price commented that the Town Commission needs to hold a workshop and review the Town’s 
financial arrangements in terms of the rules, ordinances and policies.  

Commissioner Wilson stated a goal for the Town would be to get Ocean Park improvements done, with a shower 
area and spruce up the port-o-let area with a facade.

Paul Guglietta commented that the Parks Board has agreed that the improvements to Ocean Park will take a 
lot of planning.
 
Mayor Crispen commented that some of his listed goals were discussed at the last meeting: beach renourishment 
such as sand fences; continue with annexation discussions; add lights for speaking order to the Town Commission 
table; Ryckman House renovation; finish the pedway; recognition of Howard Future; complete the new Town Hall 
and pier construction projects; upkeep of the old post office; adopt financial procedures; make revisions to the 
budget and possibly  create a budget for every month to help with cash flow; and implement the GASBY 34 program. 

Mr. Guglietta commented that the sand fences are a good idea, but our beach erosion is not due to the wind, it is 
due to the current and these fences would be washed away.   Mr. Guglietta commented that the Town should 
review the entire code book for conflicts.  Mr. Guglietta suggested that the Town find ways to get the equipment 
the fire department needs.  Mr. Guglietta suggested additional streets be looked at for pedways.  Mr. Guglietta 
commented that the Town may want to discuss annexation with the subdivisions next to Gemini Elementary 
School as they seem interested in joining the Town.

Mayor Crispen stated that for the record, he would like to comment that this Town Commission has not taken 
a stand at all about whether annexation is something we want the Town to pursue, it was on the previous 
agenda as a discussion, for educational purposes.

Commissioner Price commented that any annexation is at a discussion point at this time and the Town should 
not solicit annexation.

Town Manager Hoskovec commented that in the finance area he would set as a goal to examine business 
relationships such as banking, auditing, retirement plans, insurance plans and relationship with Town consultants.  
Assess and update the Town Charter, policies and procedures manual and disaster preparedness manuals.  Town 
Manager Hoskovec stated that as far as projects are concerned, the Town needs to look at street paving, stormwater 
control, sidewalk installation, Ocean Avenue beautification and the Town Center Code. 

Town Manager Hoskovec stated that there is a Florida Recreational Development Assistance Program grant 
available and the application due date is May 31, 2003 and that he is working with Gail Jones on cost estimates 
for the Ryckman House and this will come before the Town Commission for approval in April.

Commissioner Walters commented that a year ago, the Town Commission set goals and he would like to see 
these items at the top of the list prior to moving on to other goals.  Commissioner Walters stated that some goals 
that were set last year are: need a maintenance schedule created so that all buildings are maintained and need 
to look at increasing building permit fees.  Commissioner Walters stated that one (1) of the reasons we needed 
to hire a new Finance Manager was because of GASBY 34 and that he found out at a recent school he attended 
that the maintenance part of GASBY 34 does not have to be followed because of our size, a budget of under $10 million.  
Commissioner Walters stated that all job descriptions are passed by the Town Commission and this needs to be 
addressed because we have positions with no job descriptions such as Finance Manager and Police Lieutenant.

GENERAL DISCUSSION (VICE MAYOR SMITH)

Vice Mayor Smith commented that the Town needs adequate, correct monthly financial reports so that the 
Commission knows the financial status of the Town.  Vice Mayor Smith asked that when the new finance 
system is set up that the employees’ checks show the amount of sick, vacation and compensatory time 
accrued and used.  The Town Commission held a discussion regarding compensatory time.  Vice Mayor 
Smith commented that if compensatory time is placed on a time sheet, it should be noted on the sheet 
how that time was earned.  Commissioner Price stated that he believes that management should not be 
allowed to accumulate compensatory time.  

Vice Mayor Smith stated that the Town Commission should approve and/or select the exterior colors for the 
new municipal complex. 

It is the consensus of the Town Commission that they be included in the exterior color selection process for 
the municipal complex.  

Vice Mayor Smith commented that the Town Commission does not need to require department heads at the 
meetings unless the Town Manager needs that person for input at the meeting.  Town Manager Hoskovec stated 
that if there is an item he needs the department head to address, he can request them to be at the meeting.  
Mayor Crispen stated that the Town Manager will be responsible to manage compensatory time for the Town 
employees.  Vice Mayor Smith commented that according to the Town Manager’s contract, the Town Commission 
needs to set goals, performance responsibilities and standards for the Town Manager as appropriate, during the 
annual budget review.  Commissioner Walters requested a copy of the Police Department rules on a disk.  
 
The Town Commission prioritized the needed workshops as follows: an administrative workshop, to include the 
Charter, Town Code and Policies and Procedures Manual; a finance workshop; and a project workshop.  Mayor 
Crispen stated that some goals are project oriented such as Ocean Park, Ryckman House and beach renourishment.   

After a discussion regarding possible workshop dates, Thursday seemed to be the best meeting day of the week, 
possibly the last Thursday of the month and the first Thursday meeting will March 27th.  In addition, the Town 
Commission will hold the first workshop on March 4, 2003 and begin with the administrative portion of the review.

There being no further business, the workshop adjourned at 9:05 p.m.

____________________________________

MARK J. CRISPEN, MAYOR




____________________________________
CYNTHIA E. MASNY, CMC
TOWN CLERK


 Note:  a mechanical recording has been made of the foregoing procedures of which these minutes are a 
           part and is on file in the office of the Town Clerk.