TOWN OF MELBOURNE BEACH
MINUTES
TOWN COMMISSION - REGULAR MEETING
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WEDNESDAY
February 19, 2003
7:00 p.m.
COMMUNITY CENTER
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A regular meeting of the Town Commission of the Town of Melbourne Beach, Florida was called to order by
Mayor Crispen at 7:08 p.m. on Wednesday, February 19, 2003 in the Community Center. Mayor Crispen also led
the Pledge of Allegiance to the Flag.
Present:
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Mayor Crispen
Vice Mayor Smith
Commissioner Price
Commissioner Walters
Commissioner Wilson
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Others Present:
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Town Attorney Gougelman
Town Manager Hoskovec
Police Chief Loizzo
Building Official Munroe
Finance Manager Matthews
38 Members of the public
Town Clerk Masny
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I. CHANGES TO THE AGENDA.
There were no changes to the agenda.
II. PRESENTATIONS BY SPECIAL GUESTS:
A. PRESENTATION BY JUSTIN LITTLEJOHN TO THE MELBOURNE BEACH VOLUNTEER FIRE
DEPARTMENT AND THE TOWN OF MELBOURNE BEACH.
Justin Littlejohn presented a check to the Melbourne Beach Volunteer Fire Department representing funds he
collected selling lemonade and the Department presented Justin Littlejohn with a Certificate of Appreciation for
his donation.
B. TOWN MANAGER HOSKOVEC TO PRESENT LORI MATTHEWS, FINANCE MANAGER.
Town Manager Hoskovec presented Lori Matthews as the Town’s Finance Manager.
C. PRESENTATION OF SCOTT FERGUSON OFFICER OF THE YEAR 2002.
Chief of Police Loizzo presented Scott Ferguson as Melbourne Beach Police Department’s Officer of the Year 2002.
D. PRESENTATION OF MATTHEW SMITH, OFFICER OF THE MONTH JANUARY 2003.
Chief of Police Loizzo presented Matthew Smith as Melbourne Beach Police Officer of the month for January 2003.
III. TOWN BOARD APPOINTMENTS:
A. CONSIDERATION OF APPOINTMENT OF PAUL S. GUGLIETTA TO THE ENVIRONMENTAL
ADVISORY BOARD IN THE ALTERNATE #2 POSITION WITH A TERM FEBRUARY 19, 2003 THROUGH
FEBRUARY 19, 2005.
COMMISSIONER PRICE MOVED, SECOND COMMISSIONER WILSON TO APPOINT PAUL S. GUGLIETTA
TO THE ENVIRONMENTAL ADVISORY BOARD IN THE ALTERNATE #2 POSITION WITH A TERM
FEBRUARY 19, 2003 THROUGH FEBRUARY 19, 2005.
VOTE: ALL AYES. MOTION CARRIED.
IV. NON-SCHEDULED CITIZEN COMMENTS
Alice Graham, 305 Fifth Avenue, commented that the Town Commission should move the lectern to the side
of the room to help with visual enhancement.
Martha Russo, 420 Sunset Boulevard commented that some of the new homes in Town seem to be exceeding
the height restriction. Ms. Russo commented that she thought the Community Chapel was to pave the new
parking lot with crushed coquina rock and asked why is it black top now? Town Manager referred the question
to Daryl Munroe, Building Official. Building Official Munroe commented that the change was a request of the
Community Chapel due to the mess made by coquina shell when it is tracked into the chapel, cars, etc.
Building Official Munroe stated that black top is an acceptable surface and he thought it was a common
sense judgement on his part to upgrade to asphalt. Building Official Munroe advised that the change to
asphalt was approved by the St. Johns River Water Management District. Building Official Munroe commented
that as far as building height is concerned, the ordinance allows for a portion of a roof or steeple to exceed the
height restriction.
V. APPROVAL OF MINUTES: JANUARY 15, 2003 REGULAR MEETING
COMMISSIONER WILSON MOVED, SECOND COMMISSIONER PRICE TO APPROVE THE
JANUARY 15, 2003 REGULAR MEETING MINUTES AS WRITTEN.
VOTE: ALL AYES. MOTION CARRIED.
VI. REPORTS BY ANY TOWN BOARD SUBMITTING A REPORT.
Ann Downing, Secretary of the Williams Building Committee, advised that the renovations of the Williams
Building are moving along, and the Committee is checking to see what will be the best way to remove paint
on the inside of the building so that they can paint and then install windows and doors.
Ms. Downing reported that as a fund raiser, the Williams Building Committee will establish a recipe book for
Melbourne Beach and would like the Town Commission as well as employees to donate their favorite recipe
for the publication.
VII. CONSENT AGENDA:
A. REAPPOINTMENT OF PAUL S. GUGLIETTA FROM THE ALTERNATE #2 POSITION ON THE PARKS
BOARD TO THE ALTERNATE #1 POSITION ON THE PARKS BOARD WITH A TERM FEBRUARY 19, 2003
THROUGH FEBRUARY 19, 2005.
COMMISSIONER WILSON MOVED, SECOND VICE MAYOR SMITH TO APPROVE THE CONSENT AGENDA,
REAPPOINTMENT OF PAUL S. GUGLIETTA FROM THE ALTERNATE #2 POSITION ON THE PARKS BOARD
TO THE ALTERNATE #1 POSITION ON THE PARKS BOARD WITH A TERM FEBRUARY 19, 2003 THROUGH
FEBRUARY 19, 2005.
VOTE: ALL AYES. MOTION CARRIED.
VIII. PUBLIC HEARING:
A. RESOLUTION NO. 715
A RESOLUTION OF THE TOWN OF MELBOURNE BEACH, BREVARD COUNTY, FLORIDA AUTHORIZING
INTRADEPARTMENTAL TRANSFERS FOR FISCAL YEAR 2002-2003 IN THE LAW ENFORCEMENT TRUST
FUND BUDGET; PROVIDING AN EFFECTIVE DATE.
Town Attorney Gougelman read Resolution No. 715 by title. Town Manager Hoskovec asked Police Chief
Loizzo to address the Town Commission on this request. Chief Loizzo advised that the Police Department
has ten (10) hand-held radios in their fifth (5th) year of service and a couple that are in their ninth (9th) year
of service and the department is looking to replace them with at least six (6) new radios, including batteries
and chargers and giving the Fire Department the older, functional radios. Chief Loizzo stated that the second
phase deals with the trunk-mount radios, replacing the older models with the updated ones. Chief Loizzo
stated that the Town has funding through the 800 MHZ radio system which can only be used for radios and
upgrades to systems. Chief Loizzo stated that there is currently in excess of $106,000 in that budget item.
Vice Mayor Smith stated that she would like to see the department buy ten (10) radios rather than six (6) and
asked what the life span of these radios are? Chief Loizzo stated that the life span is about five (5) years.
Chief Loizzo stated that it is his understanding that this is a sole source vendor from the Brevard County bid.
Commissioner Wilson asked how the money is generated in the 800 MHZ fund? Chief Loizzo responded that
the funds come from a percentage of the traffic citations written. Commissioner Wilson asked what the
emergency distress option does on the radios? Chief Loizzo responded that if a Police Officer is involved
in a scuffle, he can push a button to transmit that he needs emergency backup.
Commissioner Price stated that the Police Chief asked for six (6) radios and asked if this would meet his
needs? Chief Loizzo responed that this would meet his needs today. Commissioner Price stated that
funding was not a problem and asked if he is of a mind to change his request from six (6) radios to ten (10)?
Chief Loizzo responded that six (6) will do what he needs today, by purchasing ten (10), he can put the entire
radio wave on the same cycle and the department will be more flexible to offer more support for the fire
department. Chief Loizzo stated that he will change his request to ten (10) radios.
Mayor Crispen stated that Schedule “A” will need to be changed and asked what the total amount is of the
increase and decrease is to the budget amendment?
Town Attorney Gougelman stated that there are three (3) things the Town Commission will need to do: make
changes to the resolution and approve it, comply with Town Code Section 15-27 (j) make a finding that these
are being purchased as a sole source; and, approve the purchase order.
Town Attorney Gougelman recommended that the Town Commission amend Section 1. of Resolution
No. 715 by deleting the words, “has reviewed that” and inserting the words, “approves the”. After a
discussion by the Town Manager and Town Commission, Schedule “A” is to be revised to decrease the
800 MHZ Contingency Fund by $30,957.74 for a total amended budget of $75,483.26 and increase the
Capital/Forfeiture Items by $30,957.74 for a total amended budget of $38,957.74.
COMMISSIONER PRICE MOVED, SECOND VICE MAYOR SMITH TO APPROVE RESOLUTION NO. 715,
A RESOLUTION OF THE TOWN OF MELBOURNE BEACH, BREVARD COUNTY, FLORIDA AUTHORIZING
INTRADEPARTMENTAL TRANSFERS FOR FISCAL YEAR 2002-2003 IN THE LAW ENFORCEMENT TRUST
FUND BUDGET; PROVIDING AN EFFECTIVE DATE AS AMENDED TO INCLUDE TEN (10) HAND-HELD
AND TWO (2) VEHICLE RADIOS, COMPLETE FOR A TOTAL PACKAGE OF $30,957.74 AND AS AMENDED
IN SECTION 1. TO DELETE THE WORDS, “HAS REVIEWED THAT” AND INSERT THE WORDS, “APPROVES
THE”.
VOTE: ALL AYES. MOTION CARRIED.
COMMISSIONER PRICE MOVED, SECOND VICE MAYOR SMITH TO ACCEPT STAFF RECOMMENDATION
OF COMMUNICATIONS OF BREVARD AS A SOLE SOURCE THROUGH THE BREVARD COUNTY BID
TO PURCHASE THESE RADIOS AND APPROVE THE PURCHASE ORDER.
VOTE: ALL AYES. MOTION CARRIED.
B. RESOLUTION NO. 716
A RESOLUTION OF THE TOWN OF MELBOURNE BEACH, BREVARD COUNTY, FLORIDA AMENDING
PARAGRAPH ©) OF SECTION 2. AND AMENDING SECTION 4. OF RESOLUTION NO. 677, WHICH
CREATED A HISTORIC BUILDING PRESERVATION AD HOC COMMITTEE; PROVIDING AN
INTERPRETATION CLAUSE; PROVIDING AN EFFECTIVE DATE.
Town Attorney Gougelman read Resolution No. 716 by title. Town Manager Hoskovec stated that two (2)
months’ ago this was discussed and the Town Commission directed staff to create a resolution to extend
the Williams Building Committee.
VICE MAYOR SMITH MOVED, SECOND COMMISSIONER PRICE TO ADOPT RESOLUTION NO. 716,
A RESOLUTION OF THE TOWN OF MELBOURNE BEACH, BREVARD COUNTY, FLORIDA AMENDING
PARAGRAPH ©) OF SECTION 2. AND AMENDING SECTION 4. OF RESOLUTION NO. 677, WHICH
CREATED A HISTORIC BUILDING PRESERVATION AD HOC COMMITTEE; PROVIDING AN
INTERPRETATION CLAUSE; PROVIDING AN EFFECTIVE DATE.
VOTE: ALL AYES. MOTION CARRIED.
IX. OLD BUSINESS:
A. DISCUSSION AND POSSIBLE ACTION REGARDING THE CREATION AND IMPLEMENTATION
OF THE AMENDED LOCAL GOVERNMENT INTERLOCAL PLANNING AGREEMENT.
Town Manager Hoskovec stated that the Town Commission had approved the original interlocal agreement
in December and since then it had been amended. Town Manager Hoskovec stated that the Town Attorney
has reviewed the agreement. Town Manager Hoskovec reported that the Town of Indialantic requested that
the school board appoint a resident in the position.
VICE MAYOR SMITH MOVED, SECOND COMMISSIONER WILSON TO ADOPT THE CREATION AND
IMPLEMENTATION OF THE AMENDED LOCAL GOVERNMENT INTERLOCAL PLANNING AGREEMENT.
AFTER DISCUSSION,
VOTE: ALL AYES. MOTION CARRIED.
Commissioner Wilson asked for an explanation of the agreement. Town Attorney Gougelman explained
that there are amendments to the Growth Management Law to try to manage growth through concurrency
with regard to school populations and advance planning for school location. Town Attorney Gougelman
stated that the amendment requires an interlocal agreement to set up the frame work to project the need
for expanded schools and one (1) of these requirements is that a member of the Local Planning Agency
is to be appointed by the school board, at least in the non-voting capacity. Town Attorney Gougelman
stated that the Town will need to amend its ordinance regarding the composition of its Local Planning
Agency to include a non-voting school board member.
Commissioner Price stated that this is strictly for public facility school planning and the agreement will be
entered into with the Board of Education and all municipalities and the county and asked Town Attorney
Gougelman if there is anything in this agreement that would give away the autonomous right of the Town
to any other entity, the school district or the county? Town Attorney Gougelman stated that in a sense
there is, and that if a school is to be expanded or a new school is going to be built, the school board
will make that decision, not the Town and the interlocal agreement seeks to tie permits to the available
seating in schools.
X. NEW BUSINESS:
A. DISCUSSION AND POSSIBLE ACTION REGARDING LEASE/PURCHASE OF PATROL VEHICLES
FOR THE MELBOURNE BEACH POLICE DEPARTMENT.
Police Chief Loizzo commented that the department has reviewed the budget for new vehicles and looked at
ways to get more vehicles with these funds. Police Chief Loizzo reported that the department has looked at
a lease/purchase option, one (1) for two (2) years and for three (3) years, and by doing a two (2) year lease,
the department can purchase two (2) vehicles this year with the money allotted to buy one (1), which will carry
over into year two (2) as the second (2nd) year of the lease. Police Chief Loizzo commented that by adding
one (1) vehicle at that time, it will up the budget slightly in year two (2), and in year three (3), we will be back
to purchasing a fourth (4th) vehicle and we will be in the same position we are now, budget-wise. Chief Loizzo
stated that in year four (4), the four (4) vehicles will be paid for.
Chief Loizzo stated that the department is recommending Program #1, and reviewed this program with the
Town Commission and answered questions from the Town Commission regarding the vehicles.
Mayor Crispen asked Town Manager Hoskovec if this is his recommendation also? Town Manager Hoskovec
stated the it is, however, he would like the Town Attorney to review the agreement before we settle on it.
COMMISSIONER PRICE MOVED, SECOND COMMISSIONER WILSON THAT THE TOWN COMMISSION
APPROVE PROGRAM #1 FOR THE LEASE OF VEHICLES FOR THE POLICE DEPARTMENT.
VOTE: ALL AYES. MOTION CARRIED.
(ATTACHMENT #1)
B. DISCUSSION AND POSSIBLE ACTION REGARDING APPROVAL OF TOWN AUDITORS,
HOYMAN, DOBSON & COMPANY, P.A. TO PERFORM A STATE SINGLE AUDIT IN ACCORDANCE
WITH THE REQUIREMENTS OF THE FLORIDA SINGLE AUDIT ACT.
Town Manager Hoskovec asked that Debbie Bradley from Hoyman, Dobson and Company come forward to
explain the proposal. Ms. Bradley explained that because the Town has received so much in grant funds for
the fiscal year ended September 30, 2002, the auditors had to review the grants to see if they were federal,
state or local and advised that there is a requirement in the Florida Statutes that if you expend over $300,000
in grant funds, from the state in one year, you are required to have a special audit. Ms. Bradley stated that
the auditors will need to perform the necessary compliance testing on state grant funds.
Town Manager Hoskovec stated that it is staff’s recommendation to accept the proposal from Hoyman Dobson.
Commissioner Price requested the total cost for this audit? Town Manager Hoskovec responded it will be $4,568.
Mayor Crispen asked when this audit will occur? Ms. Bradley responded that it will be completed within the
next week or two. Mayor Crispen suggested that in the future, the Town might want to consider inserting in
grant applications that the use of funds may be used for any required state audit. Ms. Bradley stated that
this would be a good idea if the grants are sizable.
COMMISSIONER PRICE MOVED, SECOND COMMISSIONER WILSON TO APPROVE STAFF’S
RECOMMENDATION THAT TOWN AUDITORS, HOYMAN, DOBSON & COMPANY, P.A. PERFORM
A STATE SINGLE AUDIT IN ACCORDANCE WITH THE REQUIREMENTS OF THE FLORIDA SINGLE
AUDIT ACT.
VOTE: ALL AYES. MOTION CARRIED.
C. DISCUSSION AND POSSIBLE ACTION REGARDING APPROVAL OF PAYMENT REQUEST BY
DOUG WILSON ENTERPRISES, INC. REGARDING CONSTRUCTION OF THE MUNICIPAL COMPLEX.
Town Manager Hoskovec advised that the next three (3) items on the agenda for the purpose of receiving
approval for payment of expenditures are over $3,000. Town Manager Hoskovec stated that he understands
that these items were budgeted, and asked the Town Commission if they want him to bring such items to
them for approval or pay them as they are budgeted items.
Vice Mayor Smith commented that since this item is approved in the budget and we know these projects are
going on, we should give the Town Manager the authority to pay these and provide a copy to the Town
Commission when paid.
Mayor Crispen stated that there has always been some question as to the Town Manager’s authority and
the Town Commission needs to define exactly which projects and payments we are talking about.
Vice Mayor Smith stated that the municipal complex and pier are the two big current projects and when we
have our goals workshop, we can look more into this. Vice Mayor Smith stated that the ordinance states
that anything over $3,000 has to come to the Town Commission, and this can be a chore.
Town Attorney Gougelman commented that the Town Manager could put these types of expenditures on a
consent agenda with documentation or the Town Commission could determine that if you have a budgeted
expenditure or an approved contract for specific services, you could delegate the expenditures as the
services are performed.
Commissioner Walters stated that the Charter says that up to $3,000 the Town Manager has the authority
to go ahead, without going to bid, and purchase an item. Commissioner Walters stated that if it is budgeted,
if it has already been approved, that is fine, but if a Manager goes out and purchases something that has
never been budgeted, he would have a problem with this.
VICE MAYOR SMITH MOVED, SECOND COMMISSIONER PRICE TO ALLOW THE TOWN MANAGER
TO MAKE PAYMENTS ON APPROVED BUDGETED ITEMS WITHOUT COMING TO THE TOWN
COMMISSION FOR ADDITIONAL APPROVAL AND FOR ALL EXPENDITURES IN EXCESS OF $3,000,
COPIES OF ACTUAL EXPENDITURES BE PROVIDED TO THE TOWN COMMISSION AT THE TIME
THEY ARE MADE.
VOTE: ALL AYES. MOTION CARRIED.
D. DISCUSSION AND POSSIBLE ACTION REGARDING APPROVAL OF PAYMENT REQUEST BY
BAYSHORE CONSTRUCTION AND OUTLAW AND JONES REGARDING CONSTRUCTION OF THE
MUNICIPAL PIER.
There was no action on this agenda item.
E. DISCUSSION AND POSSIBLE ACTION REGARDING APPROVAL OF PAYMENT REQUEST FROM
GEOTECH REGARDING RUBBER MULCH PLACEMENT IN RYCKMAN PARK.
There was no action on this agenda item.
F. DISCUSSION AND POSSIBLE ACTION REGARDING THE EMPLOYEE’S HEALTH CARE
INSURANCE PROVIDER AND HEALTH CARE PLAN.
Town Manager Hoskovec asked Finance Manager Matthews to help with this agenda item. Town Manager
Hoskovec stated that it is the time of year to look at employee health plans. Lori Matthews, Finance
Manager commented that three (3) local insurance agencies provided 32 health plans and dental plans
for the Town employees and that she reviewed these plans and the information is projected in the agenda
packet. Finance Manager Matthews reported that the existing Blue Cross/Blue Shield plan is an estimated
$20,680.78 over budget and by switching to the Health First plan, the Town would be $5,795.46 over the
budget, and by switching to Aetna, the Town would be $11,380.49 over budget.
Town Manager Hoskovec stated that he asked for feedback from the staff and reported that four (4) of the
administrative staff wanted to stay with Blue Cross and three (3) were leaning to but were not committed
one way or another. Town Manager Hoskovec stated that nine (9) of the Police Officers wanted to switch
to Health First. Town Manager Hoskovec reviewed the coverage and cost differences between the Blue Cross
and Health First insurance plans. Town Manager Hoskovec stated that he is proposing the Health First
program HF4, with the staff having the option of picking up the Health First Value Choice point of service
at their own expense.
Vice Mayor Smith asked what the difference is in how much an employee would pay for spouse coverage?
Town Manager Hoskovec stated that Blue Cross spouse coverage is $781.17 and with Health First, it is $625.79.
Commissioner Price asked why the Town is looking at insurance at this time? Town Manager Hoskovec stated
that it is the annual review. Commissioner Price stated that we are also facing a short fall of almost $20,000 if
we stay with Blue Cross. Commissioner Price asked Town Manager Hoskovec that for the most part, the
employees are willing to make this change at this time? Town Manager Hoskovec stated that it is about 60/40.
Commissioner Walters stated that four (4) administrators want to stay with Blue Cross and nine (9) Police
Officers want Health First and asked why the officers would prefer Health First? Town Manager Hoskovec
stated that most of the Police Officers are looking at family situations and they see the savings on the
out-of-pocket expenses. Commissioner Walters stated that he believes Police Officers are more likely to
use health care insurance because of the chance for injuries and commented that the $250 per day for
hospital coverage will add up real quick for someone who makes only $27,000 per year.
Vice Mayor Smith verified with Town Manager Hoskovec that if the Town switches the health care coverage
to Health First, the employees have the option of choosing the PPO coverage at their expense, the Town’s
cost stays the same and it is less out of their pocket for family coverage.
Mayor Crispen verified with Town Manager Hoskovec that a budget amendment will have to be done for the
increase in health insurance.
VICE MAYOR SMITH MOVED, SECOND COMMISSIONER PRICE TO ACCEPT STAFF’S RECOMMENDATION
TO CHANGE HEALTH INSURANCE TO HEALTH FIRST.
VOTE: ALL AYES. MOTION CARRIED.
Commissioner Wilson asked about the Town changing dental insurance carriers. Town Manager Hoskovec
stated that the Town had always made dental insurance an option to staff, but the Town does not pick up the
cost and advised that the current coverage carrier, Fortis does not have a lot of dentists in the plan and advised
that the Finance Manager has received bids on the dental coverage and that Guardian has several policies
with more choices for staff. Town Manager Hoskovec recommended that the Town change dental coverage
carriers to Guardian.
COMMISSIONER PRICE MOVED, SECOND COMMISSIONER WILSON TO ACCEPT STAFF’S
RECOMMENDATION TO CHANGE THE TOWN’S CARRIER OF DENTAL INSURANCE FROM
FORTIS TO GUARDIAN.
VOTE: ALL AYES. MOTION CARRIED.
G. DISCUSSION AND POSSIBLE ACTION REGARDING A PROPOSAL FROM TOWN’S ENGINEERING
FIRM OUTLAW AND JONES CONCERNING THE TOWN’S REQUIRED NPEDS PERMIT.
Town Manager Hoskovec referred this agenda item to Town Engineer Gail Jones of Outlaw and Jones. Mr.
Jones advised that the Town has taken several steps to reduce the transport of pollutants into the Indian River
Lagoon and to comply with the Environmental Protection Agency’s NPEDS requirements. Mr. Jones listed
some of the ways the Town has accomplished these tasks and explained that the Town will need to file a
notice of intent to use a generic permit for the discharge of stormwater from a municipal, separate storm
sewer system. Mr. Jones reviewed the permit process with the Town Commission and advised that this
will need to be filed in Tallahassee by March 10, 2003.
Mr. Jones requested that Outlaw and Jones be allowed to work with the Town Manager and Public Works
Director to detail the specifics projects to perform the requirements of the permitting process.
Mayor Crispen advised that he does not see a fee for Outlaw and Jones to perform this permit process and
Mr. Jones advised that he intended to do this at his hourly rate. The Town Commission and Town Manager
discussed this project as a budgeted item and Town Manager Hoskovec advised that there is $82,000 in the
Stormwater Utility budget.
The Town Commission recommended that Mr. Jones submit a proposal for this project and that the Town
Commission hold a special meeting prior to the scheduled workshop next week to look at the proposal. Vice
Mayor Smith commented that the former Town Manager signed the contract with Outlaw and Jones prior to the
Town Commission and Town Attorney approving it.
The Town Commission, Town Attorney and Town Manager discussed the Town Manager approving payment on
services, proposals and invoices under and over $3,000 and discussed payment of line-item budgeted items
under and over $3,000. The Town Commission requested the Town Attorney to further clarify the motion made
earlier during this meeting regarding the Town Manager’s authority to approve payments. Town Attorney
Gougelman suggested that especially with services, the Town Commission should make sure the Town has
a detailed proposal and an approved contract. It is the consensus of the Town Commission to address this
issue at the March 5, 2003 workshop.
After a discussion, the Town Commission requested a proposal from Mr. Jones for his services and that they
hold a special meeting at 6:30 p.m., prior to the scheduled workshop on February 26, 2003. Commissioner
Price requested a copy of the existing Town Engineer’s contract and that the Town Manager share his thoughts
regarding the ongoing activities falling under that contract.
H. APPOINTMENT OF A TOWN REPRESENTATIVE TO SERVE ON THE BREVARD WATER
SUPPLY BOARD.
Town Manager Hoskovec advised that he has been the interim attendee at these meeting and that this
appointment is not required to be an elected official. Town Manager Hoskovec stated that he would like
to continue serving on this board and recommended that he be the appointee, with an alternate.
COMMISSIONER SMITH MOVED, SECOND COMMISSIONER PRICE APPOINT TOWN MANAGER
HOSKOVEC AS THE TOWN’S REPRESENTATIVE TO SERVE ON THE BREVARD WATER SUPPLY
BOARD AND COMMISSIONER WILSON AS THE ALTERNATE MEMBER TO SERVE ON THE BREVARD
WATER SUPPLY BOARD. VOTE: ALL AYES. MOTION CARRIED.
I. APPOINTMENT OF A TOWN COMMISSION MEMBER TO SERVE ON THE MELBOURNE WATER
SYSTEM ADVISORY BOARD.
VICE MAYOR SMITH MOVED, SECOND COMMISSIONER WILSON THAT COMMISSIONER PRICE
BE APPOINTED TO SERVE ON THE MELBOURNE WATER SYSTEM ADVISORY BOARD.
VOTE: ALL AYES. MOTION CARRIED.
J. ANNOUNCEMENT OF THE 2003 “CITIZEN OF THE YEAR” COMMITTEE MEMBERS BY THE
TOWN COMMISSION AND ANNOUNCEMENT THAT APPLICATIONS FOR NOMINATIONS FOR
“CITIZEN OF THE YEAR” ARE AVAILABLE AT TOWN HALL.
Town Clerk Masny stated that each year, each member of the Town Commission appoints a resident to
sit on the Citizen of the Year Committee, with the Town Manager serving as a non-voting member. Town
Clerk Masny stated that the Town Commission needs to let her know who they would like to appoint to
the Committee.
Vice Mayor Smith advised the Commission that they should notify the Town Clerk within a short period of
time a resident they appoint to the Citizen of the Year Committee.
K. APPOINTMENT OF A TOWN COMMISSION MEMBER TO SERVE ON THE 2003 “JUNIOR CITIZEN
OF THE YEAR” COMMITTEE AND ANNOUNCEMENT THAT APPLICATIONS FOR NOMINATION FOR
“JUNIOR CITIZEN OF THE YEAR” ARE AVAILABLE AT TOWN HALL.
COMMISSIONER PRICE MOVED, SECOND VICE MAYOR SMITH TO APPOINT COMMISSIONER WALTERS
TO SERVE AS THE TOWN COMMISSION MEMBER TO SERVE ON THE JUNIOR CITIZEN OF THE YEAR
COMMITTEE AND APPROVE DAVID DUNN, CAROLYN WHITE, RICK BARTMAN AND TONY LOIZZO TO
SERVE AS MEMBERS ON THE JUNIOR CITIZEN OF THE YEAR COMMITTEE.
VOTE: ALL AYES. MOTION CARRIED.
L. BEACH RENOURISHMENT AND RETENTION (MAYOR CRISPEN) THE POTENTIAL OF SAND
FENCES AS A RELATIVELY LOW COST OPTION TO REDUCE/ELIMINATE THE EROSION OF SAND
FROM OUR BEACHES.
Mayor Crispen stated that he wants the Town Commission to discuss ways to decrease the erosion of the
Town’s beach, especially in light of receiving $6 million in county, state and federal funds to renourish our
beaches this past year. Mayor Crispen stated that one of the ways to decrease erosion is through the use
of sand fences or other means. Town Manager Hoskovec advised that Cape Canaveral implemented a sand
fence project and explained that the sand blows up from the beach and the intent of a sand fence is to retain
sand on the beach by building the dune lines. Town Manager Hoskovec recommended that the Town
initiate such a program after the turtle nesting season ends. Town Manager Hoskovec recommended
installing sand fences the entire beach with a test project to begin at the Breaker’s Condominium. Town
Manager Hoskovec recommended that the Town consider options and hold further discussions prior to
the budget year.
COMMISSIONER PRICE MOVED, SECOND COMMISSIONER WILSON TO EXTEND THE MEETING
TIME UNTIL 10:30 P.M.
VOTE: ALL AYES. MOTION CARRIED.
M. OCEAN PARK RENOVATIONS (MAYOR CRISPEN) REPORT FROM TOWN MANAGER AND/OR
PARKS BOARD CHAIRMAN GIVING AN ACTION PLAN FOR OCEAN PARK RENOVATIONS.
Town Manager Hoskovec reported that the Parks Board has advised that they would like to tackle this item
and initiate basic designs and bring them to the Town Commission and the public for approval and, in the
meantime, he would find funding for the project. Mayor Crispen asked when these recommendations
will be brought to the Town Commission? Parks Board Chairman Donnie Price advised that the Board
will start discussing this at the May meeting and will come back as information is gathered. Commissioner
Wilson commented that the Board may need a copy of the Ocean Park Lease Agreement. Chairman
Price advised that the Board had discussed keeping the improvements simple and keeping the park area
open, similar to Ryckman Park. Town Manager Hoskovec commented that the Town could possibly
consider renaming Ocean Park after former Senator Futch.
N. ANNEXATION DISCUSSION AND QUESTIONS (MAYOR CRISPEN) TOWN ATTORNEY TO
PREPARE AN OVERVIEW OF LEGAL ISSUES OF THE ANNEXATION OPPORTUNITIES THAT FACE
OUR TOWN.
Mayor Crispen stated that he would like to learn more about annexation and asked if anyone objects to
learning more about annexation as an option for the Town, which would include learning how it might
affect the Town and how to do it. There were no objections from the Town Commission. Town
Attorney Gougelman stated that there are three (3) ways annexation can occur: Voluntary, involuntary
and a special act to annex and explained the ways annexation can occur. After a discussion, the Town
Commission asked that the Finance Manager check to see the assessed value of the River’s Edge
subdivision and what the revenues would be for the Town.
O. LIGHTS FOR COMMISSION TABLE (MAYOR CRISPEN) REPORT FROM TOWN
MANAGER/PUBLIC WORKS DIRECTOR ON THE STATUS OF INSTALLING A LIGHTING
SYSTEM FOR THE COMMISSION TABLE AT THE COMMUNITY CENTER.
Town Manager Hoskovec stated that the Public Works Director is working with the county to model the
lighting system after the their system and our vendor, Del Fox is also working on a quote for the lighting
system and for a timing light for the speakers.
P. RECOGNITION FOR THE LATE SENATOR FUTCH (MAYOR CRISPEN) DISCUSSION OF
PERMANENT TRIBUTES TO MELBOURNE BEACH RESIDENT SENATOR FUTCH.
Mayor Crispen stated that he would like to discuss the idea of having a permanent tribute to the late Senator
Futch and suggested renaming Ocean Park after the late Senator Howard Futch. Town Manager Hoskovec
stated that this would be an ideal idea.
Frank Thomas, 606 Atlantic Street, commented that Ocean Park has been considered being renamed
Ponce de Leon Park and objected to it being named otherwise and suggested that the Town talk to the
Futch family. The Town Commission agreed that the Town should discuss ideas with the Futch family.
VICE MAYOR SMITH MOVED, SECOND COMMISSIONER WILSON TO EXTEND THE MEETING
THROUGH 10:42 P.M.
VOTE: ALL AYES. MOTION CARRIED.
XI. REPORTS:
A. TOWN ATTORNEY
Town Attorney Gougelman reported that the Sunshine Law workshop has been scheduled for
Wednesday, March 5, 2003 and that he will have an outline available at least one (1) week prior
to the workshop.
B. TOWN MANAGER
Town Manager Hoskovec stated he advised the Town Commission last month that the Town had
received a letter regarding the extension of the bond money for the municipal complex and advised
that it was received, but later in the month. Town Manager Hoskovec stated that from now on, he
would like to invite finance, police and other department heads to give the Town Commission a
brief report at future meetings. Town Manager Hoskovec stated that the Police Chief will give the
Town Commission a written report on Homeland Security. Town Manager Hoskovec stated that
members of the Florida Department of Transportation walked the area regarding the Ocean Avenue
Beautification Project to get some ideas of the area.
C. TOWN COMMISSIONERS
There were no Town Commission reports.
D. GENERAL COMMISSION DISCUSSION (TIME PERMITTING)
There was no general Commission discussion.
XII. ADJOURNMENT
COMMISSIONER PRICE MOVED, SECOND COMMISSIONER WILSON TO ADJOURN.
VOTE: ALL AYES. MOTION CARRIED.
The regular meeting of the Town Commission of the Town of Melbourne Beach, Florida adjourned at 10:38 p.m.
____________________________________
MARK J. CRISPEN, MAYOR
____________________________________
CYNTHIA E. MASNY, CMC
TOWN CLERK
Note: a mechanical recording has been made of the foregoing procedures of which these minutes are a
part and is on file in the office of the Town Clerk.
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